What Mobilexpense does

Mobilexpense, headquartered in Brussels, Belgium, and founded in 2000, is a private SaaS provider of expense, travel and corporate card management software serving European SMBs, mid-market firms and global enterprises. The company operates three branded products: Declaree, a mobile-first expense reporting solution aimed at small and mid-size businesses; MXP, a centralized spend control platform built for large, multi-entity and internationally operating organizations; and Expense, a streamlined expense and corporate card tool for smaller companies in the Nordics. The platform combines an AI-powered OCR receipt scanner (claimed to extract ~90% of expense fields, including offline), real-time corporate-card transaction feeds, configurable policy enforcement, multi-currency and multi-entity financial logic, automated CO₂ emissions tracking, and native integrations with major ERP, HR and payroll systems (SAP, Microsoft Dynamics, Oracle, QuickBooks, Exact, DATEV, BambooHR, ADP, HiBob, Personio, Airplus). Mobilexpense holds a broad stack of compliance certifications relevant to European procurement — ISO 27001:2022, ISAE 3402 Type II, PCI DSS, GDPR, TISAX and GoBD — and claims coverage in 70+ countries.

Revenue is generated primarily through per-seat subscription licensing on Declaree (starting at €8/user/month), custom-priced multi-year MXP enterprise contracts and a credit-card add-on module (starting at €4/user/month), supplemented by professional services for implementation and integration. All offerings require a minimum of 20 users. The company sells primarily through direct enterprise field sales supported by inside sales, self-serve evaluation (on-demand video demos and ROI calculator), and event-driven demand generation; following Visma's November 2024 acquisition, the business also benefits from Visma's European software distribution channel. Mobilexpense maintains seven offices across Belgium, the Netherlands, Germany, Sweden, Romania and Portugal, employs 101–250 people representing 27+ nationalities, and reports a customer base of 3,000+ organizations and over 1.7 million mobile app downloads.

Name

Mobilexpense

Legal name

Mobilexpense SA

Website

https://mobilexpense.com

Company type

Private

Founded year

2000

Operating status

Operating

Headcount range

101–250 employees

Short description

Mobilexpense is a Brussels-based SaaS provider of expense, travel and corporate card management software for European SMBs, mid-market firms and global enterprises across 70+ countries, operating under the Declaree, MXP and Expense brands.

Ownership category

akta.pro rank

Product category

Expense Management Software

akta.pro primary industry

Mobile BI (HDAEAMAI)

akta.pro secondary industry

Online Booking Tools (OBT) & Corporate Booking UX (THALAGAD)

Keywords

• Expense management software
• Spend management platform
• Corporate card management
• Travel expense automation
• Business expense reporting

Headquarters

HQ city

Brussels

HQ country

Belgium

HQ region

Europe

Offices7 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure, Supply Chain

Revenue model

1. Software Licenses (Subscription): Primary revenue stream from user subscription licenses. Declaree starts at €8 per user per month (minimum 20 users) and MXP uses custom pricing based on company size, number of rollouts, and required features. Both products are sold as SaaS subscriptions with monthly or annual billing.
2. Business Credit Cards: Revenue from Mobilexpense's proprietary business credit cards with built-in policy controls. Priced from €4 per user per month for the card module, providing real-time spend visibility and transaction feeds.
3. Professional Services: Implementation, onboarding, and custom integration services. The company offers dedicated onboarding and support included in standard packages, with additional professional services for specialized implementations.
4. Optional Modules and Add-ons: Additional functional modules and integrations available for purchase beyond the core platform, allowing customers to customize their solution based on specific needs.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels11 records

Core offering

Mobilexpense is a Brussels-based expense and spend management SaaS platform that automates expense submission, approvals, reconciliation, and policy enforcement for organizations. It sells three core products — Declaree (SME-focused), MXP (enterprise/global), and Expense (Nordics SMBs) — together with proprietary business credit cards, AI-powered receipt OCR, multi-currency support, CO2 tracking, and integrations with major ERP, HR, and accounting systems.

Differentiator

Problem solved

Functional benefit

Brands

• Declaree: Spend management solution designed for small and mid-size businesses. Declares streamlines expense reporting, automates receipt capture, policy checks, and reimbursements with a modern, mobile-first experience.
• MXP
• Expense

Products and services

• Declaree User-friendly, mobile-first expense reporting solution designed for small and mid-size businesses. It automates receipt capture via AI OCR, performs real-time policy checks, and streamlines reimbursement workflows within a modern mobile and desktop experience. Priced from €8 per user per month with a minimum of 20 users.
• MXP Centralized spend control platform built for large and international organizations. Supports complex compliance needs, multi-entity structures, multi-currency transactions, and cross-border financial operations, with advanced policy configuration, audit trails, and global tax compliance coverage in 70+ countries. Custom-priced based on organization size and rollouts.
• Expense Streamlined expense tracking and corporate card invoice management solution built for smaller companies in the Nordics. Provides a clear view of company spending, accelerates reimbursements, and creates smoother workflows for everyday expense management.
• Mobilexpense Business Credit Cards Proprietary business credit cards with built-in policy controls providing real-time corporate card transaction feeds, policy enforcement at point of transaction, and support for bring-your-own-card connections. Priced from €4 per user per month as an add-on module.

Quantifiable outcome

• Finance teams spend up to 50% less time managing expenses
• +5 more outcomes

Named customers17 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration13 records

AI capability6 records

Feature7 records

Partnerships

Five partnerships are on record, tiered core.

• SAPcoreTechnology or IntegrationNative integration partnership for seamless data synchronization between Mobilexpense expense management and SAP ERP systems. Enables automated expense data export and employee data import.
• Microsoft DynamicscoreTechnology or IntegrationIntegration with Microsoft Dynamics ERP systems for automated accounting file exports and financial data synchronization.
• QuickBooks OnlinecoreTechnology or IntegrationDirect integration with QuickBooks Online accounting software, enabling seamless expense data synchronization for small and mid-market customers.
• Exact GlobecoreTechnology or IntegrationIntegration partnership with Exact Globe ERP system, popular in the Netherlands and European markets, for automated expense accounting.
• DATEVcoreTechnology or IntegrationIntegration with DATEV accounting software for German market compliance and automated accounting file generation for tax reporting.

Scale indicators10 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• SAP Concur: Global market leader in travel and expense management, owned by SAP. Directly competes with Mobilexpense's MXP product for multinational enterprise accounts with deep ERP-native workflows and global compliance coverage.
• Expensify: Public expense management SaaS with mobile-first receipt scanning and AI OCR. Competes head-to-head with Mobilexpense's Declaree in the SMB and mid-market, and overlaps on enterprise corporate card processing.
• Rydoo: European expense and travel management SaaS headquartered in Belgium. Most direct geographic competitor to Mobilexpense, targeting similar mid-market and enterprise European customers with comparable AI OCR and multi-currency features.
• Pleo: European spend management platform combining corporate cards with expense management. Competes directly with Mobilexpense in Northern Europe, particularly Denmark and the UK, with a similar SMB and mid-market focus.
• Spendesk: European all-in-one spend management platform with corporate cards, expense management, and procurement. Direct competitor in French and broader European mid-market segments where Mobilexpense also operates.
• Soldo: European spend management platform with corporate cards and expense controls, headquartered in the UK. Overlaps with Mobilexpense on multi-currency business cards and policy-driven spend management for European mid-market.
• Brex: US-headquartered corporate card and spend management platform. Direct competitor on business credit cards and AI-driven expense management, increasingly expanding into Europe where Mobilexpense competes for global accounts.
• Ramp: US corporate card and spend management platform known for aggressive AI automation and rapid product velocity. Competes with Mobilexpense on AI-powered expense workflows and corporate card-linked transaction automation.
• Airbase: US spend management platform combining bill pay, corporate cards, and expense management. Overlaps with Mobilexpense on multi-entity expense workflows and policy enforcement for growing companies.

Emerging players

• Zoho Expense: Expense management module within the broader Zoho business software suite. Competes with Mobilexpense at the lower end of the SMB market with deeply bundled pricing and growing presence in Europe.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat6 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/mobilexpense

Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles9 records

Subsidiaries6 records

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A1 record

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Mobilexpense