ChildPilot

What ChildPilot does

ChildPilot (legal entity ChildPilot Software, Texas, USA) is a private, founder-owned SaaS provider of all-in-one childcare management software serving U.S.-based early childhood education programs, with an installed base of 1,000+ programs spanning single-site SMBs to multi-site networks of up to 25 locations. The platform is built on Google Cloud Platform with SOC 2 Type II and COPPA-compliant data handling, and is delivered as a central Administrative Suite web application paired with two native mobile apps (Staff and Parent portals). Core functional modules include enrollment management, automated billing and tuition collection, real-time attendance with QR-code and keyless-entry check-in, parent communication, staff scheduling, compliance/subsidy reporting, and CRM (Skycap Mailer). Native integrations extend the platform into QuickBooks Online accounting, Gusto payroll, the KinderConnect state subsidy reporting system (live in TX/MO/NY/VA, OK announced), and a proprietary keyless entry hardware system.

The company monetizes via a subscription model priced on enrollment size and number of locations, billed monthly with no per-feature paywalls, 12-month initial terms, and bundled onboarding, training, support, and mobile apps. Go-to-market is consultative direct sales with dedicated account representatives who deliver tailored demos, hands-on onboarding (including on-site training), and ongoing relationship management; marketing is primarily SEO-driven blog content and website lead capture rather than paid acquisition. The 11–50 employee team is structured around a CEO (Neida T.) and Chief Engineer (Ronnie T.) co-founder pair, plus VP-level Product, Marketing, and Sales leadership and Director-level Onboarding, Support Excellence, Account Excellence, and People Operations functions. Recent strategic activity has centered on integrations (Gusto, KinderConnect) and AI-assisted messaging tools, validated externally by 2026 Capterra Shortlist, G2 Leader, and Gartner Digital Markets awards.

Name

ChildPilot

Legal name

ChildPilot Software

Website

https://childpilot.com

Company type

Private

Founded year

1999

Operating status

Operating

Headcount range

11–50 employees

Short description

ChildPilot is a Texas-based SaaS company providing all-in-one childcare management software (billing, enrollment, attendance, parent communication, and compliance) to 1,000+ U.S. early childhood education programs, from single-site SMBs to multi-site networks.

Ownership category

akta.pro rank

Product category

Childcare Management Software

NAICS

Child Care Services (624410)

SIC

Services-Child Day Care Services (8351), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Preschool Programs within Childcare Centers (EDACABAL)

akta.pro secondary industries

Part-Time / Drop-In Preschools (EDACABAN), 24-Hour / Extended-Hours Childcare Centers (EDACAAAK)

Keywords

• Childcare management software
• Childcare billing software
• Preschool enrollment software
• Parent communication platform
• Attendance tracking software

Headquarters

HQ city

Allen

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Subscription-Based SaaS: ChildPilot operates as a subscription-based SaaS platform where childcare programs pay a recurring subscription fee. Pricing is built around enrollment size and the number of locations operated. Programs typically pay monthly with a 12-month initial term that auto-renews, though the company emphasizes month-to-month flexibility with no multi-year contract requirements. Onboarding, training, support, software updates, and the parent portal and mobile apps are all included in the subscription with no per-feature paywalls.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels3 records

Core offering

ChildPilot is an all-in-one cloud-based childcare management software platform that consolidates tuition billing and autopay, online enrollment workflows, real-time attendance tracking with QR code check-in, parent and staff communication, staff scheduling, compliance reporting, and daily activity reporting into a single connected system. It is delivered as a subscription SaaS product with a web-based Administrative Suite, dedicated Staff and Parent mobile apps, and dedicated account representative support, serving childcare programs ranging from home-based SMBs to multi-site networks of up to 25 locations across the United States.

Product overview

ChildPilot is an all-in-one childcare management software platform composed of a central Administrative Suite web application paired with two mobile apps (Staff Portal App and Parent Portal App), plus integrated modules including a CRM Hub (Skycap Mailer), Web Design & Hosting, and a Keyless Entry System. The platform consolidates billing, enrollment, attendance/scheduling, parent communication, daily reporting, compliance, and enrollment management into a single connected system. Built-in integrations connect to Gusto (payroll), QuickBooks Online (accounting), KinderConnect (subsidy reporting), and a physical keyless entry system. The platform is delivered as a subscription with dedicated onboarding, training, and ongoing account support included.

Differentiator

Problem solved

Functional benefit

Products and services

• ChildPilot Administrative Suite Web-based platform for childcare directors and administrators to manage billing, enrollment, attendance, scheduling, family communication, reporting, and compliance across one or multiple locations.
• ChildPilot Staff Portal App Mobile app for teachers and classroom staff to manage attendance, log meals and naps, track milestones, capture photos, send messages, and access lesson planning tools from a phone or tablet.
• ChildPilot Parent Portal App Mobile app for families to view daily activity reports, photos, and updates; manage billing and payments including autopay; complete and sign forms; message staff; and access tax statements and child records.
• ChildPilot Skycap Mailer CRM Hub Integrated CRM and lead management tool that helps programs capture prospective family inquiries, nurture leads, and track the enrollment pipeline from inquiry through first day.
• ChildPilot Web Design & Hosting ChildPilot-branded or custom website design and hosting service that connects enrollment forms, inquiry workflows, and family communication directly into the ChildPilot platform.
• ChildPilot Keyless Entry System Physical keyless entry and door access system for childcare facilities that integrates with family records, child check-in, and daily operations for secure, streamlined facility access.
• QuickBooks Online Sync Native integration connecting ChildPilot billing, invoices, payroll data, and financial reporting to QuickBooks Online, eliminating manual reconciliation and duplicate data entry.
• Gusto Payroll Integration Native integration syncing ChildPilot timesheets directly to Gusto for automated payroll processing, HR management, and benefits administration for childcare staff, including access to Gusto HR tools, medical/dental/vision insurance, 401(k), workers' comp, and financial wellness tools.
• KinderConnect Integration Native integration with KinderConnect for automating attendance tracking and state subsidy reporting, with real-time attendance sync and weekly automated submissions directly to state agencies in TX, MO, NY, and VA.
• AI Messaging Tools AI-assisted messaging capability that drafts communications in the staff's voice, generates daily summaries and insights, and provides one-click action suggestions to help directors quickly identify what needs attention.

Named customers8 records

Segments8 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

AI capability4 records

Feature10 records

Partnerships

Five partnerships are on record, tiered core and supporting.

• GustocoreTechnology or IntegrationGusto integration connects ChildPilot timesheets directly to Gusto payroll, allowing childcare programs to automate timesheet syncing, process payroll from hours tracked in ChildPilot, and access Gusto's HR tools including medical/dental/vision insurance, 401(k), workers' comp, and financial wellness tools. ChildPilot sends total hours worked during a selected pay period directly to Gusto with no manual entry required.
• QuickBooks OnlinecoreTechnology or IntegrationQuickBooks Sync integration connects ChildPilot billing, payroll data, invoices, and financial reporting to QuickBooks Online for accounting workflows, reducing manual reconciliation and duplicate data entry between childcare operations and accounting systems.
• KinderConnectcoreTechnology or IntegrationKinderConnect integration automates attendance tracking and subsidy reporting by syncing ChildPilot attendance data with KinderConnect for state government submissions. Available in TX, MO, NY, and VA (OK coming soon). Automatically submits attendance records directly to state agencies weekly, simplifying compliance for subsidy programs.
• Keyless Entry SystemsupportingTechnology or IntegrationChildcare keyless entry system that connects facility access with family records, check-in, and daily operations. Live door access events sync with ChildPilot operations, improving front desk visibility and reducing manual check-in processes.
• Website Design and HostingsupportingTechnology or IntegrationChildPilot offers childcare website design and hosting services that connect forms, inquiries, family communication, and enrollment workflows directly into ChildPilot. Website features include public-facing inquiry forms, tour scheduling, and enrollment workflows linked to the main platform.

Scale indicators5 records

Recent moves5 records

Expansion highlights5 records

Direct peers

• HiMama (Lillio): HiMama (rebranded as Lillio) is a childcare management platform offering daily reports, parent communication, billing, and documentation for early childhood educators. It is a direct SaaS peer to ChildPilot, focused primarily on smaller childcare and preschool programs and competing on parent engagement and ease-of-use.
• Brightwheel: Brightwheel is a leading all-in-one childcare management platform offering attendance, billing, parent communication, and staff management to early childhood education programs. It is the most direct head-to-head competitor to ChildPilot in the US market, targeting the same childcare and preschool programs with similar feature sets and a freemium/PLG motion.
• Wonderschool: Wonderschool provides childcare management software and support services focused on in-home daycare and small childcare programs. It is a direct peer for ChildPilot's SMB and home-based segment, with overlapping billing and parent communication features but a different go-to-market emphasis on helping educators launch programs.
• ChildcareCRM: ChildcareCRM provides lead management and enrollment CRM tools purpose-built for childcare providers, complementing or competing with ChildPilot's Skycap Mailer enrollment pipeline. It is a direct partial-overlap peer focused on the inquiry-to-enrollment funnel rather than full operations management.
• Kangarootime: Kangarootime is a cloud-based childcare management platform focused on billing, attendance, parent engagement, and family communication. It is a direct peer serving similar childcare and preschool programs with overlapping features and a comparable US-focused customer base.
• Sandbox Software: Sandbox Software offers childcare management solutions covering billing, attendance, parent communication, and reporting for early childhood education programs. It is a direct peer to ChildPilot, serving similar US childcare customers with comparable core functionality.
• Procare Family App / Tadpoles: Tadpoles (now part of Procare Solutions) is a parent communication and daily-reporting app used by childcare programs and preschools. It competes directly with ChildPilot's Parent Portal and Staff apps, particularly in the engagement and daily-reporting layer of childcare operations.

Broad incumbents

• Procare Solutions: Procare is a long-established, broad childcare management platform serving centers, multi-site operators, and family childcare homes across the US. It competes with ChildPilot on billing, attendance, and parent communication but operates as a larger, more diversified incumbent with broader product breadth and significant market share in larger multi-site customers.

Emerging players

• Jackrabbit Care: Jackrabbit Care is a class management and parent communication platform that extends the Jackrabbit suite into the early childhood and childcare vertical. It is an emerging player with partial overlap to ChildPilot's parent communication and attendance features.
• OnSchol: OnSchol is an emerging childcare and after-school program management platform with attendance, billing, and family engagement features. It overlaps with ChildPilot's broader ECE positioning but is at an earlier stage with narrower feature depth.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

• Xx.com/childpilot
• Facebookfacebook.com/ChildPilotChildcareSoftware
• LinkedInlinkedin.com/company/childpilot

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles10 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about ChildPilot