Cognidox
Cognidox is a Cambridge, UK-based SaaS company that provides a configurable electronic Quality Management System (eQMS) with document control, design controls, CAPA, eTMF/eISF, and an integrated LMS, serving over 200 regulated medical device, biotech, pharma, and high-tech product development organisations globally, and operating under Recur Software since October 2025.
- Company typePrivate
- Founded2008
- HeadquartersCambridge, United Kingdom
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Cognidox does
Cognidox is a Cambridge, UK-based SaaS provider of an electronic Quality Management System (eQMS) aimed at regulated life sciences and high-tech companies. Founded in February 2008 and operating as a private limited company from Eagle Labs in Cambridge, the firm has accumulated over 200 clients across medical device/IVD, biotech, pharmaceutical, CRO/CMO, and high-tech product development markets. The platform is built on a configurable document management system foundation and bundles document control, design controls with phase gating, CAPA/non-conformance handling, supplier management, change management, e-signatures (FDA 21 CFR Part 11 compliant), software validation support, eTMF/eISF for clinical trials, and a recently launched integrated Learning Management System, all included as standard modules.
The product is differentiated by a "lean, no custom code" configurability model that lets customers shape workflows, approval paths, forms, and role-based permissions to mirror their own SOPs while remaining upgrade-safe, paired with integrations to Microsoft Office, DocuSign, and SAML/LDAP/AD identity systems via REST and SOAP APIs. Cognidox itself holds ISO 9001:2015 and ISO 27001:2022 certifications, reinforcing its positioning for audit-sensitive buyers in FDA, MHRA, ISO, and GxP environments.
Commercially, Cognidox sells through a sales-led motion with assisted demos, a 14-day free trial, dedicated account management, and tiered SaaS subscription pricing that starts at roughly $9,000/year for 20 users in the Starter bundle and scales with users and modules. As of October 2025, the company operates as part of US-based Recur Software's enterprise SaaS portfolio following an acquisition aimed at expanding Cognidox's life sciences and high-tech footprint and at integrating generative AI capabilities (text-based document review, classification, and content generation) into the platform. Revenue is not publicly disclosed; the firm is small with approximately 20 employees and remains headquartered in Cambridge.
Cognidox firmographics
Firmographics- Name
- Cognidox
- Legal name
- Cognidox Limited
- Website
- https://cognidox.com
- Company type
- Private
- Founded year
- 2008
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Cognidox is a Cambridge, UK-based SaaS company that provides a configurable electronic Quality Management System (eQMS) with document control, design controls, CAPA, eTMF/eISF, and an integrated LMS, serving over 200 regulated medical device, biotech, pharma, and high-tech product development organisations globally, and operating under Recur Software since October 2025.
- Ownership category
- akta.pro rank
Cognidox industry classification
Industry- Product category
- Electronic Quality Management System (eQMS) Software
- NAICS
- Computer Systems Design and Related Services (54151)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Quality, Compliance & Validation Software for Labs (GxP/CSV, eQMS for QC Labs) (HLAGAJAI)
- akta.pro secondary industries
- Skills, Competency & Capability Management (Skills Frameworks, Badging within LMS) (EDAFAAAE), Cloud Compliance, Audit & Continuous Controls Monitoring (CCM/GRC) (HDABAHAI)
Keywords
Where Cognidox is headquartered
LocationHeadquarters
- HQ city
- Cambridge
- HQ country
- United Kingdom
- HQ region
- Europe
Offices1 record
Markets served
Cognidox business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure
Revenue model
- SaaS Subscription Licensing: Cognidox operates as a subscription-based SaaS eQMS platform. Pricing is tiered based on user count and feature bundles. Entry bundle is called 'Starter' with a minimum of 5 users. Annual pricing starts from approximately $9K/year for 20 users, with costs scaling based on team size and required modules.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Starter - Entry-level bundle with minimum 5 users |
| Freemium | Pay-as-you-go | Free 14-day trial with assisted onboarding |
Go-to-market motion1 record
Distribution channels2 records
Marketing channels6 records
Cognidox product offering
Product offeringCore offering
Cognidox provides a cloud-hosted Lean electronic Quality Management System (eQMS) platform for medical device, biotech, pharmaceutical, CRO/CMO, and high-tech product development organizations. The platform bundles document control, design controls with phase gating, CAPA/non-conformance management, supplier quality, electronic signatures compliant with FDA 21 CFR Part 11, an integrated Learning Management System (LMS), and eTMF/eISF for clinical trials, sold as a SaaS subscription.
Product overview
Cognidox offers a unified Lean eQMS platform (core product) with an integrated suite of modules including Document Management, Design Controls, Publishing & Collaboration, Learning Management System (LMS), CAPAs & Non-conformance, e-Signatures, Supplier Management, Business Management System, Change Management, Software Validation, and eTMF/eISF. The platform is built on a powerful document management system with additional quality modules, allowing companies to build an eQMS that closely matches their processes. All modules are included as standard, providing comprehensive coverage for document control, CAPA, training, supplier quality, design controls, and regulatory compliance for medical device, biotech, pharmaceutical, and high-tech organizations.
Differentiator
Problem solved
Functional benefit
Products and services
- Lean eQMS Cloud-hosted electronic Quality Management System (eQMS) platform providing a flexible, digital framework for ISO 13485 and FDA 21 CFR Part 11 compliance with document management, design controls, CAPA, supplier management, integrated LMS, e-signatures, eTMF/eISF, and configurable workflows. Sold as a SaaS subscription to medical device, biotech, pharmaceutical, CRO/CMO, and high-tech product development organizations.
Quantifiable outcome
- 80% of ISO audit rating attributed to Cognidox structure
- +2 more outcomes
Companies that use Cognidox
Customer profileNamed customers10 records
Segments5 records
Ideal customer profiles4 records
Cognidox technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration4 records
AI capability2 records
Feature8 records
Cognidox partnerships and signals
Strategic signalPartnerships
Two partnerships are on record, tiered core.
- DocuSigncoreDocuSign integration enables legally binding digital signatures for external signatories who do not have direct access to the Cognidox eQMS. This supports compliance with FDA 21 CFR Part 11 and MHRA requirements for electronic signatures in regulated industries, particularly for contracts, clinical trial consents, and equipment calibration sign-offs.
- MicrosoftcoreMicrosoft Office integration via add-in enables users to work with Word, Excel, and other Office documents within the Cognidox platform. Email exchanges integrated via Outlook become part of audit trails. SAML/LDAP/AD support for enterprise identity management.
Scale indicators5 records
Recent moves6 records
Expansion highlights6 records
Cognidox competitors and assessment
Company assessmentMarket position
Competitive moat5 records
Key highlights7 records
Customer concentration
Cognidox social profiles
Digital presenceCognidox compliance and trust
Trust signalCompliance2 records
Cognidox financial estimates
Financial estimateRevenue estimate
Valuation estimate
Cognidox leadership team
Management profileNumber of profiles
Profiles3 records
Cognidox funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Cognidox M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Cognidox
What does Cognidox do?
Cognidox provides a cloud-hosted Lean electronic Quality Management System (eQMS) platform for medical device, biotech, pharmaceutical, CRO/CMO, and high-tech product development organizations. The platform bundles document control, design controls with phase gating, CAPA/non-conformance management, supplier quality, electronic signatures compliant with FDA 21 CFR Part 11, an integrated Learning Management System (LMS), and eTMF/eISF for clinical trials, sold as a SaaS subscription.
Is Cognidox a public or private company?
Cognidox is a private company. It is classified as corporate owned and is currently operating.
When was Cognidox founded?
Cognidox was founded in 2008. It employs 11 to 50 people.
Where is Cognidox based?
Cognidox is headquartered in Cambridge, United Kingdom, in the Europe region.
How does Cognidox make money?
One revenue line is on record: saaS Subscription Licensing.
Does Cognidox have an API?
Yes. Cognidox provides REST and SOAP APIs for integration purposes. The API enables developers to build custom integrations and automate workflows within the platform.
What industry is Cognidox in?
Cognidox's product category is Electronic Quality Management System (eQMS) Software. Its primary akta.pro industry code is HLAGAJAI, Quality, Compliance & Validation Software for Labs (GxP/CSV, eQMS for QC Labs), with a secondary code of EDAFAAAE, Skills, Competency & Capability Management (Skills Frameworks, Badging within LMS). Its NAICS code is 54151 and its SIC code is 7372.