What Edustaff does

Edustaff, LLC is a K-12 workforce solutions provider headquartered in Grand Rapids, Michigan, that manages substitute teacher and support staff recruitment, credentialing, scheduling, compliance, and payroll for public school districts. As of late 2025, the company reports partnerships with over 600 school districts across 14 states, with primary geographic concentration in the Midwest and Northeast and a recent push into the Southeast. Following its February 2026 acquisition of E-Therapy—a virtual and hybrid therapy services provider operating across 31 states with 17 years of clinical experience—Edustaff extended its portfolio into therapy staffing, including speech, occupational, and mental health services delivered to schools.

The company's core technology offering is "Edustaff Matched," a proprietary AI-powered same-day substitute fill platform launched in June 2026. The platform uses predictive scheduling analytics built on historical data from Edustaff's substitute network, combined with real-time AI matching algorithms, to connect districts with qualified substitutes for same-day absences. It integrates with district HR and student information systems and is positioned by management as a comprehensive workforce management solution covering substitute staffing, paraprofessionals, and support staff. The technology layer is paired with full-lifecycle managed services spanning sourcing, credentialing, scheduling, payroll, and compliance.

Edustaff operates on a managed services revenue model, contracting directly with school districts on a per-district basis with pricing not publicly disclosed. Go-to-market is enterprise field sales targeting district leadership (superintendents, HR directors, principals), with partnerships pursued proactively. The company is privately held, backed by a January 2023 strategic investment from Public Pension Capital (a New York City-based private equity firm), supplemented by a March 2026 senior credit facility from Monroe Capital that funded the E-Therapy acquisition. Marketing is primarily earned media through press releases, EdWeek, Crain's Grand Rapids, and regional business publications.

Name

Edustaff

Legal name

Edustaff, LLC

Website

https://edustaff.org

Company type

Private

Founded year

2023

Operating status

Operating

Headcount range

5,001–10,000 employees

Short description

Edustaff is a K-12 workforce solutions provider offering AI-powered substitute teacher and support staff staffing to over 600 school districts across 14 states. Following its E-Therapy acquisition, the company also delivers virtual and hybrid therapy services to schools in 31 states.

Ownership category

akta.pro rank

Product category

Educational Staffing Services

NAICS

Educational Support Services (61171), Educational Support Services (611710), Educational Support Services (6117)

SIC

Services-Employment Agencies (7361), Services-Educational Services (8200), Services-Help Supply Services (7363)

akta.pro primary industry

Staffing, HR, Credentialing & Substitute Management (EDAJAHAH)

akta.pro secondary industry

Teletherapy / Remote Speech-Language Therapy (School-Age) (EDAKAEAL)

Keywords

• Substitute teacher staffing
• K-12 workforce solutions
• Educational staffing services
• School district recruitment
• Substitute management platform

Headquarters

HQ city

Grand Rapids

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales

Revenue model

1. Educational Staffing Services: Edustaff provides substitute teacher management and payroll solutions to K-12 school districts, generating revenue through staffing service fees. The company manages full lifecycle of substitute and support staff recruitment including sourcing, credentialing, scheduling, and compliance on behalf of districts.
2. Therapy Services: Following the acquisition of E-Therapy, Edustaff provides virtual and hybrid therapy services (speech therapy, occupational therapy, mental health services) to schools, integrating therapy professionals into the staffing portfolio.

Go-to-market motion2 records

Distribution channels1 record

Marketing channels4 records

Core offering

Edustaff provides K-12 school districts with managed substitute teacher and support staff staffing services, handling the full lifecycle of recruitment, credentialing, scheduling, compliance, and payroll on behalf of districts. It also operates "Edustaff Matched," a proprietary AI-powered platform that uses predictive scheduling analytics and real-time matching to fill same-day substitute vacancies, and following its February 2026 acquisition of E-Therapy, it offers virtual and hybrid speech, occupational, and mental health therapy services to schools.

Product overview

Edustaff is a K-12 workforce solutions provider headquartered in Grand Rapids, Michigan, offering a unified platform for educational staffing and workforce management. The company's portfolio consists of two core offerings: (1) Edustaff Matched — a proprietary AI-powered platform that provides same-day substitute teacher fill technology using predictive scheduling analytics and real-time matching; and (2) E-Therapy — an acquired virtual and hybrid therapy services platform serving schools across 31 states with 17 years of clinical experience. Together, these products enable Edustaff to deliver integrated staffing, scheduling, and therapy solutions to over 600 school districts nationwide.

Differentiator

Problem solved

Functional benefit

Brands

• Edustaff Matched: Proprietary AI-powered platform for same-day substitute teacher deployment using predictive analytics and real-time matching to connect school districts with substitutes.

Products and services

• Educational Staffing Services

Quantifiable outcome

• Edustaff Matched uses predictive scheduling analytics and real-time AI matching to reduce unfilled vacancies for same-day substitute teacher absences
• +1 more outcomes

Named customers9 records

Segments1 record

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

AI capability4 records

Feature3 records

Partnerships

Nine partnerships are on record, tiered core.

• Salem-Keizer Public SchoolscoreStrategic or Co-development Partner · 25 June 2026Oregon's third-largest school district (37,000+ students) partnered with Edustaff to improve management and recruitment of substitute teachers and support staff. Edustaff transitioned current substitutes into its platform while preserving existing school relationships, aiming to reduce unfilled absences and improve scheduling efficiency.
• Oregon School District (Wisconsin)coreStrategic or Co-development Partner · 8 June 2026Oregon School District in Wisconsin selected Edustaff as its official substitute staffing partner to ensure classrooms remain covered. Edustaff handles full responsibility for substitute recruitment, credentialing, scheduling, and compliance, relieving administrative burden from district leaders.
• Marinette School DistrictcoreStrategic or Co-development Partner · 26 May 2026Marinette School District partnered with Edustaff to support recruitment, placement, and retention of substitute teachers, paraprofessionals, and support staff. Edustaff manages the full lifecycle of substitute and support staff recruitment using its proprietary technology platform.
• Mukwonago Area School DistrictcoreStrategic or Co-development Partner · 11 May 2026Mukwonago Area School District partnered with Edustaff to enhance recruitment, placement, and retention of substitute teachers, paraprofessionals, and support staff. Edustaff manages the full lifecycle of staffing including sourcing, credentialing, scheduling, and compliance.
• Oak Creek-Franklin Joint School DistrictcoreStrategic or Co-development Partner · 5 May 2026Oak Creek-Franklin Joint School District partnered with Edustaff to enhance recruitment, placement, and retention of substitute teachers, paraprofessionals, and support staff. Edustaff manages the full lifecycle of substitute and support staff recruitment using its proprietary technology platform.
• Oshkosh Area School DistrictcoreStrategic or Co-development Partner · 30 April 2026Oshkosh Area School District partnered with Edustaff to manage recruitment, placement, and retention of substitute teachers, paraprofessionals, and support staff. Edustaff handles the full lifecycle of staffing operations including sourcing, credentialing, scheduling, and compliance using its proprietary technology platform.
• Oxford City SchoolscoreStrategic or Co-development Partner · 9 December 2025Oxford City Schools in Alabama partnered with Edustaff to provide substitute staffing solutions, including substitute teacher recruitment and training. The partnership aims to support classroom continuity, reduce administrative workload, and expand Edustaff's presence in Alabama and the Southeast.
• Holmdel Township Public SchoolscoreStrategic or Co-development Partner · 1 December 2025Holmdel Township Public Schools in New Jersey partnered with Edustaff for staffing solutions for substitute and support staff. The partnership supports Edustaff's expansion across New Jersey and the U.S., aiding schools with recruitment and staffing to ensure instructional continuity.
• Dover Public SchoolscoreStrategic or Co-development Partner · 25 November 2025Dover Public Schools in New Jersey partnered with Edustaff to expand staffing services including recruitment, onboarding, and training of substitute teachers. The collaboration aims to support classroom continuity and strengthen Edustaff's presence in New Jersey as part of its broader national growth.

Scale indicators6 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Kelly Education (Kelly Services): Kelly Education is the K-12 division of Kelly Services, a global staffing firm, offering substitute teaching and paraprofessional staffing. It is a broad incumbent with national scale and competes on the same RFPs as Edustaff.
• Aramark Education: Aramark provides outsourced staffing and operational services to K-12 districts, including substitute management in select regions. It is a broad incumbent in education services with comparable district relationships.
• Frontline Education: Frontline Education is a leading K-12 administration software provider whose Absence Management product is the incumbent substitute placement system in many districts. It competes indirectly with Edustaff Matched on workflow integration with district SIS/HR systems.
• ProCare Therapy: ProCare Therapy is a national school-based therapy staffing provider placing speech, occupational, and physical therapists in districts. It competes with Edustaff's E-Therapy subsidiary for therapy talent and contracts.
• Soliant Health: Soliant Health is a national healthcare staffing firm with a large school-based therapy division placing SLPs, OTs, and school psychologists in K-12 districts. It overlaps with Edustaff's E-Therapy teletherapy offerings.

Emerging players

• Parallel Learning: Parallel Learning is a tech-enabled provider of teletherapy and special-education staffing for K-12 districts. It is a comparable emerging player overlapping with Edustaff's E-Therapy business in school-based virtual therapy services.
• Therapy Travelers: Therapy Travelers is a niche school-based teletherapy and travel-therapy staffing firm. It overlaps with Edustaff's therapy services business and represents a comparable emerging player in the same category.

Direct peers

• Source4Teachers: Source4Teachers is a regional K-12 substitute staffing and workforce management provider focused on the Mid-Atlantic and Northeast. It competes head-to-head with Edustaff on district substitute management contracts and uses proprietary matching technology.
• ESS (Kokua Education): ESS is the largest dedicated K-12 substitute and support staffing provider in the U.S., serving thousands of districts nationwide. It directly competes with Edustaff on substitute teacher recruitment, credentialing, and managed-service contracts.
• SubTeach USA: SubTeach USA is a K-12 substitute teacher and paraprofessional staffing agency serving multiple states. It is a direct competitor in the same substitute staffing category as Edustaff.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Subsidiaries1 record

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A1 record

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Edustaff