Documation

What Documation does

Documation Software Ltd is a privately held UK software company headquartered in Southampton that develops and sells AI-powered finance process automation software to UK medium and large enterprises and public sector organisations. The company's product is built on its modular 'Enable' platform, which orchestrates multi-agent workflows across six specialised automation robots covering document and data capture (95%+ capture rate), two-way and three-way invoice matching, coding and approval routing, posting to finance systems, real-time visibility (via Power BI), and control/tolerance management. Core AI capabilities are Optical Character Recognition (OCR), Machine Learning, and Robotic Process Automation (RPA), applied to text and structured-data extraction from invoices, purchase orders, and email attachments. The platform supports both cloud-hosted and on-premise deployment and integrates with major ERP and finance systems including SAP, Oracle, Microsoft Dynamics 365, Sage, Infor SunSystems, as well as adjacent tools such as Power BI, SharePoint, OpenText, SmartStream, Pagero, and UiPath.

The company's commercial offering centres on multi-year (3-5 year) managed service or subscription agreements, which shift customer spend from capital to operating expenditure and spread setup costs across the term, supplemented by implementation, configuration, training, and support professional services. Sales are direct, primarily through enterprise field sales and inside sales, with marketing supported by events (Retail Technology Show, AP Association conferences), webinars, bespoke workshops, and an e-invoicing compliance scorecard tool. Documation serves nine named vertical segments — Manufacturing, Retail & Wholesale, Utilities & Energy, Transportation & Logistics, Construction, Financial Services, Public Sector & Local Government, Healthcare & Life Sciences, and Education — with named customers including Weetabix, NWG, Bradford District Council, Agrovista, Yusen Logistics, Radius, Germains, and Advanced Intelligent Supply Chain.

The company is privately held with no disclosed institutional investors, no parent company, no subsidiaries, and no public funding rounds, operating with a headcount in the 11-50 range. Founded approximately three decades ago, Documation holds ISO/IEC 27001:2022 certification for information security, was a finalist across 10 categories in the Document Management Awards 2025, and was voted a top AP Automation Provider by AP and P2P professionals in 2023. The founder, John Wallace, continues to lead the business. Operating geography is the United Kingdom, with no disclosed international expansion beyond GBR.

Name

Documation

Legal name

Documation Software Ltd

Website

https://documation.co.uk

Company type

Private

Founded year

1990

Operating status

Operating

Headcount range

11–50 employees

Short description

Documation Software Ltd is a UK-based private company providing AI-powered finance process automation software for UK medium and large enterprises and public sector organisations. Its Enable platform automates accounts payable, purchase-to-pay, invoice processing, and e-invoicing, integrating with major ERP systems.

Ownership category

akta.pro rank

Product category

Finance Process Automation Software

NAICS

Software Publishers (5132), Software Publishers (513210), Computer Systems Design and Related Services (54151)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370), Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Robotic Process Automation (RPA) & Hyperautomation Platforms (HDAEAKAF)

akta.pro secondary industries

Agents & Autonomous Workflows (Tool Use, Planning, Multi-Agent) (HDAAACAF), iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)

Keywords

• Finance process automation
• Accounts payable automation
• Purchase to pay software
• AI invoice processing
• E-invoicing compliance

Headquarters

HQ city

Eastleigh

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Software Subscriptions and Managed Services: Documation offers finance automation software as a subscription or managed service agreement over 3 or 5 years, allowing costs to be taken from operating expenditure rather than capital expenditure, with setup costs spread over the term.
2. Professional Services: Implementation, configuration, training, and support services provided alongside software deployment.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels9 records

Core offering

Documation sells AI-powered finance process automation software delivered through its proprietary Enable platform. Its core solutions include Purchase to Pay (P2P) automation, Accounts Payable (AP) automation, Agile Invoice Processing, E-invoicing, and add-on Finance Solutions (statement reconciliation, remittance delivery, expenses). The platform uses a multi-agent AI workflow engine with six specialised automation robots for document capture, matching, coding & approval, posting, visibility, and control, and integrates with major ERPs (Oracle, SAP, Microsoft Dynamics 365, Sage, Infor SunSystems) and content/reporting systems (SharePoint, OpenText, Power BI, SmartStream).

Product overview

Documation is a finance process automation company offering a platform-plus-modules architecture built around its Enable platform. The Enable platform is the modular, scalable software core that provides workflow orchestration, secure document management, and flexible deployment (cloud-hosted or on-premise). It powers a suite of finance automation solutions comprising AI Powered Automation (with individual AI robots: Document & Data Capture, Matching, Coding & Approval, Posting, Visibility, and Control), Purchase To Pay (P2P) Solution, AP Automation Solution, Agile Invoice Processing Solution, E-invoicing, Finance Solutions (statement reconciliation, remittance delivery, expenses), and role-based automation tailored for CFOs, AP Managers, Financial Controllers, Shared Services Leaders, and Transformation Managers. All solutions are designed to integrate with existing ERP and finance systems including Oracle, SAP, Microsoft Dynamics 365, SAGE, Infor SunSystems, and SmartStream.

Differentiator

Problem solved

Functional benefit

Products and services

• Documation Enable Platform The modular, scalable software platform at the core of Documation's finance automation offerings. It orchestrates multi-agent workflows, manages secure document storage and retention, integrates with ERP and finance systems, and supports both cloud-hosted and on-premise deployment.
• Purchase to Pay (P2P) Solution AI-powered purchase-to-pay automation that connects requisition, purchase order, and supplier management in a streamlined workflow. Designed for finance teams to improve financial control while seamlessly integrating with all major finance systems.
• AP Automation Solution AI-driven accounts payable automation that removes bottlenecks caused by manual invoice handling. Uses AI-powered data capture and validation to process invoices accurately and consistently across varying formats, reducing process times and minimising errors.
• Agile Invoice Processing Solution AI-powered data capture solution often used as the first step of a digital transformation. Extracts and validates information from invoices and documents with high accuracy and integrates with all finance systems, providing a foundation for downstream automation and reporting.
• E-invoicing Solution AP and AR e-invoicing solution that integrates with finance systems to streamline invoice distribution and receipt. Connects to customers and suppliers, guarantees accurate data exchange, ensures full traceability of the invoice lifecycle, and maintains compliance with global mandates.
• AI Powered Automation AI-driven automation capability composed of six specialised automation robots (Document & Data Capture, Matching, Coding & Approval, Posting, Visibility, and Control), each automating specific stages of the invoice and finance workflow within the Enable platform.
• Statement Reconciliation Solution Automated statement reconciliation solution that removes the need for manual statement matching, saving time for AP and AR teams by automatically matching supplier statements against invoice records.
• Remittance Delivery Solution Automated remittance advice delivery solution enabling suppliers to access remittance information directly, reducing supplier queries and improving supplier relationships.
• Expenses Solution Expense management solution integrated into the Enable platform for automating and managing employee expense workflows.

Quantifiable outcome

• 95%+ data capture rate
• +9 more outcomes

Named customers8 records

Segments14 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration14 records

AI capability9 records

Feature10 records

Partnerships

Five partnerships are on record, tiered core.

• MicrosoftcoreTechnology or IntegrationMicrosoft is listed as a key partner. Documation integrates with Microsoft Dynamics 365, uses Power BI for reporting, and operates on Microsoft infrastructure as part of its cloud and integration ecosystem.
• OraclecoreTechnology or IntegrationOracle is listed as a key partner with dedicated integration pages. Documation integrates with Oracle E-Business Suite, connecting invoice data, approvals, and posting workflows with Oracle ERP.
• SAPcoreTechnology or IntegrationSAP is listed as a key integration partner on the Documation Enable platform, enabling invoice processing, approval workflows, and data exchange with SAP ERP environments.
• SmartStreamcoreTechnology or IntegrationSmartStream integration connects Documation's automation capabilities with SmartStream's reconciliation and financial management solutions. Integration enables supplier and GL data sharing, live invoice status updates, approved invoice posting, and automated workflows. Documation supports a wide range of SmartStream versions including older environments, with cloud or on-premise deployments.
• Microsoft Dynamics 365coreTechnology or IntegrationMicrosoft Dynamics 365 is listed as a key integration on the Documation Enable platform, enabling invoice processing, approvals, and financial data exchange with Dynamics 365 ERP.

Scale indicators13 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Coupa: Coupa offers a broader business spend management platform with strong AP automation and supplier network capabilities, competing with Documation in the P2P category for larger enterprise buyers.
• HighRadius: HighRadius offers an AI-powered Order-to-Cash and autonomous finance platform that includes AP capture and matching — a more broadly scoped AI-autonomous competitor to Documation's Enable platform.
• AvidXchange (Corpay): AvidXchange is a major AP automation and bill payment vendor serving mid-market and enterprise US-centric accounts; comparable in scale of customer base and product breadth to Documation's UK enterprise focus.
• Stampli: Stampli is an AI-native AP automation vendor that integrates with major ERPs to deliver invoice capture, matching, and approvals — competing head-on with Documation's AI Document & Data Capture and Matching Robots.
• Yooz: Yooz provides AI-powered AP automation in the cloud, focused on touchless invoice processing for mid-market and SMB finance teams — a near-direct competitor to Documation's AP Automation and Agile Invoice Processing solutions.
• Basware (Corcentric): Basware is a leading AP and P2P automation vendor with deep ERP integrations (SAP, Oracle, Dynamics) and e-invoicing network capabilities, making it a direct comparable to Documation across the same buyer personas and finance automation use cases.
• Tipalti: Tipalti provides AP automation and global payments, including AI-driven invoice capture and supplier onboarding, overlapping with Documation's AP and e-invoicing functionality for mid-market and enterprise customers.
• Medius: Medius is a directly competing AP automation vendor offering AI-driven invoice capture, touchless processing, and ERP-integrated workflows for mid-market and enterprise finance teams — closely aligned with Documation's Enable platform and AI Robot suite.

Broad incumbents

• SAP: SAP provides invoice capture, matching and approval functionality natively within S/4HANA, making it a broad incumbent against Documation's AP/P2P solutions in the SAP-installed base.
• Oracle: Oracle Fusion ERP and E-Business Suite include native AP automation and AI capture, positioning Oracle as a broad incumbent competitor to Documation across the Oracle customer base.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/Documation

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Documation