Helios Ed

What Helios Ed does

Helios Ed is a cloud-based SaaS company that provides paperless HR and business management solutions exclusively to the K-12 education vertical, serving public school districts and charter schools across the United States. The platform manages the complete employee lifecycle — from hiring, onboarding, absence management, and substitute calling through timesheets, evaluations, credential tracking, position control, electronic files, and compliance reporting. It is built on Amazon Web Services with 256-bit SSL encryption and integrates with existing Student Information Systems and ERP platforms including Skyward Qmlativ, with native CalPADS compliance reporting for California districts. The product was founded by former K-12 district administrators and incorporates domain-specific compliance workflows for NCLB, Williams legislation, teacher credential renewals, and TB testing tracking.

The company operates a subscription-based SaaS revenue model with quote-based pricing tailored to district size, supplemented by a freemium trial channel. Over 400 schools use the platform, with documented customer outcomes including 73% time and cost savings, reduction of onboarding timelines from 30 days to under one week, and elimination of hundreds of hours of manual reporting per month. Helios distributes through direct enterprise sales, group demos, and free trials, and holds TIPS and Good Buy purchasing cooperative vendor certifications that streamline public school procurement.

The company has no disclosed external funding, operates with a lean team (firmographic headcount 1-10), and is led by a Board of Advisors with deep K-12 and education technology credentials. Its most significant recent strategic actions include the September 2023 launch of the Helios Sunrise platform version with AI-powered form creation, the 2026 Skyward Qmlativ certified partnership, and AWS Advanced Tier Partner status with passed Foundational Technical Review.

Name

Helios Ed

Legal name

Helios Ed

Website

https://heliosed.com

Company type

Private

Founded year

2008

Operating status

Operating

Headcount range

1–10 employees

Short description

Helios Ed is a cloud-based SaaS platform providing paperless HR and business management solutions exclusively to K-12 public school districts and charter schools. The platform manages the full employee lifecycle — onboarding, credential tracking, absence management, evaluations, and compliance reporting — and serves over 400 schools across multiple U.S. states on a subscription basis.

Ownership category

akta.pro rank

Product category

K-12 Education HR Software

NAICS

Software Publishers (513210)

SIC

Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

K–12 SIS & District Administration Platforms (EDAFAEAA)

akta.pro secondary industry

Student Information Systems (SIS) & School Administration Platforms (EDAJAMAB)

Keywords

• K-12 HR software
• Paperless workforce management
• School district onboarding
• Education credential tracking
• Absence management system

Headquarters

HQ city

San Mateo

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. SaaS Subscription: Helios Ed provides paperless K-12 HR and Business solutions as a SaaS platform. Schools and districts pay for access to the software, which is described as delivering 'SaaS business and HR solutions to school districts and charters.' The revenue model follows a subscription-based approach where districts pay for annual or multi-year licenses to use the platform.

Pricing tiers

Go-to-market motion3 records

Distribution channels3 records

Marketing channels8 records

Core offering

Helios Ed sells a unified, cloud-based SaaS platform that digitizes and streamlines K-12 HR and business operations from hire to retire. The platform covers onboarding, hiring and recruiting, absence management and substitute calling, timesheets and leave tracking, online evaluations, credential and mandated training tracking, position control, electronic employee files, workflows and e-forms, and reports and analytics. It is sold as a subscription to public K-12 school districts and charter schools, with a complementary mobile app and add-on modules such as COVID Health Check.

Product overview

Helios Ed delivers a unified SaaS platform designed specifically for K-12 workforce management. The core Helios product serves as the primary platform, supplemented by modular components covering the full employee lifecycle — from electronic Onboarding, Hiring and Recruiting, Absence Management and Substitute Calling, Timesheets and Leave Management, through Evaluations, Credentials and Mandated Training, Electronic Files (DocWonder), Position Control, Workflows and Electronic Forms, Reports and Analytics, and the Employee Self-Service Portal. Additional offerings include the Helios Mobile App for iOS and Android, a COVID Health Check module, and a Paperless Savings Calculator. The company released a major version update called Helios Sunrise in September 2023 with a redesigned interface, improved report designer, and AI-powered form creation. Over 400 schools across California use the platform, saving an average of 73% in time and cost.

Differentiator

Problem solved

Functional benefit

Brands

• Helios Sunrise: Latest version of the Helios solution for K-12 schools and districts, launched September 2023, featuring a new look and feel, improved report designer, AI-powered fillable forms, and enhanced mobile app notifications.

Products and services

• Helios K-12 HR and Business Platform Unified cloud-based SaaS platform that digitizes the complete K-12 employee lifecycle from hire to retire, covering electronic onboarding, hiring and applicant management, absence management and substitute calling, timesheets and leave tracking, online evaluations, credential and mandated training tracking with automated reminders, position control with audit trails, electronic employee files, workflows and electronic forms with e-signatures, and reporting and analytics including CalPADS compliance reporting. Sold by subscription to public K-12 school districts and charter schools.
• Helios Mobile App Native mobile application for employees and new hires that lets staff report absences, submit requests and workflows, view and e-sign documents, check PTO and leave balances, accept substitute assignments, and complete new hire onboarding from phones. Sold as part of the Helios platform offering.
• COVID Health Check Standalone health-screening module that enables K-12 schools to manage employee health attestations and COVID-19 screening workflows.

Quantifiable outcome

• Reduce onboarding time from up to 30 days to a week or less
• +9 more outcomes

Named customers20 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration1 record

Feature10 records

Partnerships

Three partnerships are on record, tiered core and minor.

• SkywardcoreTechnology or Integration · 5 March 2026Helios Ed became Skyward's Certified Partner following an intensive two-way technical integration development. Helios now features seamless data integration for Skyward Qmlativ customers, designed to deliver enhanced connectivity, efficiency, and value. This certification followed technical integration work to ensure smooth data flow between Helios HR/business solutions and Skyward's SIS and ERP platform.
• Amazon Web Services (AWS)coreTechnology or Integration · 11 September 2023Helios Ed is an Amazon Web Services (AWS) Advanced Tier Services Partner and has successfully passed the AWS Foundational Technical Review (FTR). The FTR assessed Helios Ed's software solution against 40+ best practices relating to security, reliability, and operational excellence. This partnership validates Helios's cloud infrastructure and security posture.
• Charter School CapitalminorGTM or Marketing Partner · 28 July 2020Co-hosted webinar 'Funding for Charters in COVID' sharing available funding solutions and best practices with charter schools. Partnership focused on providing value to charter schools through joint educational content around funding opportunities during the pandemic.

Scale indicators8 records

Recent moves7 records

Expansion highlights6 records

Market position

Weaknesses4 records

Competitive moat5 records

Key risks5 records

Key highlights7 records

Customer concentration

• YouTubevimeo.com/user97301252
• Xx.com/helios_ed
• Facebookfacebook.com/HeliosEd1
• LinkedInlinkedin.com/company/helios-tech

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Helios Ed