What Nobilex does

Nobilex Automatisering B.V. is a Dutch cloud-native SaaS provider of office automation software for the Dutch notary profession (notariskantoren). The company's core product, the Nobilex Platform, covers dossier management, relationship management, document generation, and workflow automation for notarial practices, with deep integrations into mandatory Dutch government registers (KvK, Kadaster, BRP, CDR/ECH). The product runs in the browser on any device, is fully integrated with Microsoft 365, and is offered with companion add-ins for Outlook and Word. Nobilex supplements the platform with Lexi, an AI-powered digital notary assistant positioned to automate repetitive work on registrations, agreements, and deeds, and with NotarisBox and the Adapting-built Notarieel Clientenportaal for secure client document exchange.

The company operates exclusively in the Netherlands, serving 30+ notary offices ranging from solo practitioners to enterprise practices, with 500+ active users on the platform. Its technology foundation includes ECH certification (since February 2020), CDR4 certification (since March 2022), and integrated Wwft and GDPR compliance tooling. The platform is built around an open API strategy that connects to a broad integration ecosystem (Twinfield, Zynyo, DOCUconcept, Pay.nl, WwfTrace, Surepay, Paolo KYC, 3CX, Xelion, Notariële Diensten, Adapting, and others), with an Escrow Alliance arrangement for source-code continuity. Nobilex was founded around 2018/2019, merged with Notis (August 2020) and acquired Atredis (July 2020), and in 2025 was acquired by Aersoft Group, transitioning from a foundation/cooperative ownership model to commercial operator ownership.

Revenue is generated primarily through a user-based SaaS subscription (monthly or annual billing, indexed annually to Dutch CPI), with three-year initial contract terms and automatic annual renewal. Supplementary revenue streams include one-time data migration services, initial training, and hourly-billed professional services. Nobilex operates as a community-led, sales-supported business, driving conversions via personalized one-hour demos, an active user council (gebruikersraad), customer success content, and integration partnerships — with Coöperatie Nobilex U.A. retaining 5% of shares on behalf of the notary profession to preserve domain-rooted governance.

Name

Nobilex

Legal name

Nobilex Automatisering B.V.

Website

https://nobilex.nl

Company type

Private

Founded year

2019

Operating status

Operating

Headcount range

11–50 employees

Short description

Nobilex Automatisering B.V. is a Netherlands-based SaaS provider of cloud-native office automation, dossier management, and AI-assisted workflow software exclusively for Dutch notary offices, integrated with Microsoft 365 and government registers.

Ownership category

akta.pro rank

Product category

Notary Practice Management Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Contract Lifecycle Management (CLM) & Document Generation/Templating (HDAEAGAL)

akta.pro secondary industries

Workflow Automation & No-Code Collaboration (BPAMAMAK), Intelligent Document Processing (IDP) & OCR Automation (HDAEAHAC)

Keywords

• Notary office software
• Legal practice management
• Document automation software
• Cloud SaaS platform
• Compliance management software

Headquarters

HQ city

Arnhem

HQ country

Netherlands

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Software-as-a-Service Subscription: Monthly or annual subscription for access to Nobilex Software and services. Billed monthly in advance based on number of users (Gebruikers). Annual pre-payment option available. Price adjusted annually based on CBS consumer price index.
2. Migration Services: One-time data migration service converting existing databases and transferring documents 1-on-1 from previous systems to Nobilex.
3. Training: One-time initial training provided to users covering two half-days (dagdelen), delivered in up to two groups.
4. Professional Services: Additional consulting, informatization, and support services requested by customers beyond standard service level, billed monthly in arrears based on hourly rates.
5. Additional Functionality: Supplementary features beyond the standard service may incur additional charges at customer discretion.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels7 records

Core offering

Nobilex provides cloud-native office automation software (the Nobilex Platform) for Dutch notary offices (notariskantoren), covering dossier and relationship management, document generation, workflow automation, accounting and government registry integrations (KvK, Kadaster, BRP, CDR/ECH), and Wwft/GDPR compliance. It supplements the core platform with the AI-powered Lexi digital notary assistant, NotarisBox client portal, Microsoft 365 add-ins, and the KvK Opgave Service (KOS) for direct company registration.

Product overview

Nobilex is a notary-specific software platform consisting of the core Nobilex Platform for complete office automation, supplemented by the AI-powered Lexi digital assistant. The platform operates as a cloud-native SaaS solution built for Dutch notary offices, integrating with Microsoft 365 and offering add-in modules for Outlook and Word. The ecosystem includes the Notarieel Cliëntenportaal client portal (developed with partner Adapting), NotarisBox for secure client document sharing, and specialized services like KvK Opgave Service (KOS) for direct business registration. The platform is designed for and by the notary profession, with an open API strategy enabling third-party integrations. Nobilex was acquired by Aersoft Group in 2025 and has merged with Notis (2020) and acquired Atredis (2020) to expand its market presence.

Differentiator

Problem solved

Functional benefit

Brands

• Lexi: An intelligent digital notary assistant that saves 15 hours per employee per month on declarations, agreements, and deeds. It automates repetitive, manual, and error-prone work.

Products and services

• Nobilex Platform Complete cloud-native office automation platform for Dutch notary offices, providing a central, compliant solution for dossier management, relationship management, document generation, workflow automation, and integrations with all Dutch registries, accounting, and Wwft software.
• Lexi AI-powered intelligent digital notary assistant for Dutch notaries that automates repetitive manual work on registrations (opgaves), agreements (overeenkomsten), and deeds (aktes), reading purchase agreements and reporting time savings of 15 hours per employee per month.
• NotarisBox Secure client portal for safe document sharing between notary offices and their clients, integrated within the Nobilex platform as part of client communication workflows.
• Nobilex for Outlook Microsoft Outlook Add-in enabling direct saving of emails and attachments from Outlook into the corresponding digital dossier within Nobilex, distributed via Microsoft AppSource.
• Nobilex for Word Microsoft Word Add-in for adding text to deeds with quick clicks, including automatic text conversions for numbers, amounts, areas, fractions, percentages, dates, and more, distributed via Microsoft AppSource.
• Notarieel Clientenportaal Client portal built in partnership with Adapting that guides clients through structured Q&A flows for specific themes (e.g., BV establishment, property transfer), collects required documents, and streams complete data automatically into Nobilex for the full front-office admin process from intake to Wwft verification, document exchange, and status communication.
• KvK Opgave Service (KOS) Direct registration service for companies and directors with the Dutch Chamber of Commerce (KvK) from within Nobilex, eliminating system switching, reducing clicks, and providing real-time status insight.
• Interactive Management Reporting Interactive management dashboard functionality within the Nobilex Platform that generates reports automatically without manual preparation, enabling easier reporting to the management team.

Quantifiable outcome

• 15 hours time savings per employee per month using Lexi AI assistant for submissions, contracts, and deeds
• +2 more outcomes

Named customers25 records

Segments1 record

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration22 records

AI capability8 records

Feature8 records

Partnerships

Seven partnerships are on record, tiered core and minor.

• AdaptingcoreStrategic or Co-development Partner · 1 January 2025Adapting is a SaaS solutions provider known for online onboarding and intake automation for legal professionals. Together with Nobilex, they developed a Notarieel Cliëntenportaal (Notary Client Portal) integrated into Nobilex software. The portal enables structured Q&A flows for clients, document submission, and automatic data transfer to Nobilex. Adapting runs on sovereign cloud (OVHcloud) with open API integration strategy.
• Kamer van Koophandel (KvK)coreStrategic or Co-development PartnerPartnership with Dutch Chamber of Commerce for KvK Opgave Service (KOS), enabling direct company and director registration from within Nobilex without switching to external systems, providing real-time status insight.
• Escrow AlliancecoreStrategic or Co-development PartnerSource code escrow arrangement ensuring business continuity for clients. If Nobilex ceases operations, clients receive source code access. Offered free of charge to all current and future customers.
• Stichting NobilexcoreStrategic or Co-development PartnerOriginal foundation owner of Nobilex, transferred ownership to Aersoft Group for continued development. Chairman Nick van Buitenen is notaris at Van Grafhorst Notarissen.
• Coöperatie Nobilex U.A.coreStrategic or Co-development PartnerUser cooperative where existing customers are members, maintaining connection to notary roots. Advises on 5% share reservation for notary sector.
• AtredisminorStrategic or Co-development PartnerAcquired July 1, 2020. Atredis offered notary software used by several offices. Nobilex provides continuity for Atredis customers with seamless conversion and migration support.
• NotisminorStrategic or Co-development PartnerMerged August 6, 2020. Notis had 30+ years of notary automation experience. Combined organizations with Nobilex's modern technology and Notis's deep process knowledge.

Scale indicators5 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Concludas: Concludas (formerly TPS Notariaat) is one of the established Dutch notary software providers, offering office automation, dossier management, and integrations for Dutch notariskantoren. It is a direct competitor to Nobilex in the same vertical SaaS category with comparable target customers and product scope.
• NetApp Notaris: NetApp Notaris provides practice management and office automation software specifically for Dutch notary offices. It competes directly with Nobilex for the same vertical customer base with overlapping core functionality in dossier, document, and registry management.
• Legalsense: Legalsense is a Dutch legal practice management platform serving law firms and legal professionals with case management, time tracking, and document automation. It targets adjacent legal verticals with comparable SaaS architecture, making it comparable to Nobilex on business model and product category.
• Legalsuite: Legalsuite (previously known as Legal Software Systems) provides practice management and office automation for legal and notary professionals. It is comparable to Nobilex in offering vertical-specific software to legal/notary offices with similar workflow and document management focus.

Broad incumbents

• DocuWare: DocuWare provides cloud-based document management and workflow automation for professional services and SMBs. It competes in document management and workflow automation spaces adjacent to Nobilex's core, serving legal and professional services customers as a broader incumbent with comparable DMS/WA capabilities.
• SDU: SDU is a Dutch legal and regulatory publisher offering legal software, content, and practice management solutions. It serves the Dutch notary and legal professions broadly, making it a broader incumbent comparable to Nobilex in target customer but with a wider portfolio offering.
• iManage: iManage is a document and email management platform purpose-built for professional services firms including legal. It offers document-centric workflow capabilities that overlap with Nobilex's document management and ECH/CDR compliance features, serving legal professionals as a broader incumbent.
• Wolters Kluwer: Wolters Kluwer is a global information services and legal technology incumbent with broad legal, tax, and regulatory software offerings. Its Dutch legal division serves law firms and notaries with practice management and compliance tools, overlapping with Nobilex's vertical at a portfolio rather than niche level.
• Microsoft (Microsoft 365 for Legal): Microsoft 365, which Nobilex integrates with deeply, increasingly embeds AI-powered productivity tools (Copilot) that compete for productivity-driven software budgets in legal and notary offices. It is a broad incumbent whose platform investments can substitute for or complement niche vertical SaaS like Nobilex.

Emerging players

• Adapting: Adapting is a Dutch SaaS provider of online onboarding and intake automation for legal professionals, and is Nobilex's strategic partner in co-developing the Notarieel Cliëntenportaal. It shares the Dutch legal vertical with Nobilex and intersects through the client portal product, making it a partial-overlap peer.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks5 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/nobilex
• Xx.com/Nobilex6

Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles9 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Nobilex