Capita Registrars

What Capita Registrars does

Capita Registrars Kenya Limited is a private professional services firm headquartered in Nairobi, Kenya, operating as a Certified Public Secretaries firm under the Institute of Certified Secretaries. The company provides a broad portfolio of corporate services to local Kenyan businesses, foreign companies expanding into Kenya, and individuals needing document authentication. Its core offerings span company registration (LLCs, public companies, NGOs, societies, sole proprietorships), company secretarial services, routine compliance filings, corporate governance services (secretarial audits, board evaluations), due diligence, and document legalization for international use. The firm also offers specialized services including Employer of Record (EOR) for foreign employers, work permit and alien registration assistance, trademark registration across Kenya, Uganda, and Tanzania, charitable trust formation, corporate governance training, and legal/compliance audits.

The business operates without proprietary technology — it is a services-led firm relying on human expertise, regulatory knowledge, and institutional access rather than a software platform. Its technology footprint is limited to a digital-first marketing presence (website, WhatsApp Business, social media channels, downloadable request forms) supporting direct client acquisition. The underlying 'infrastructure' is the firm's working relationships with Kenyan regulators (Business Registration Services, Capital Markets Authority, Central Bank of Kenya, E-Citizen, Immigration, Insurance Regulatory Authority, Retirement Benefits Authority) and a broad network of foreign embassies and high commissions in Nairobi for document legalization.

Capita Registrars generates revenue through professional service fees on a project/transaction basis, with the only standardized disclosed price being US $250 per document legalization (excluding embassy fees); other services such as company registration, secretarial work, governance, and due diligence are quote-based. Distribution is direct via the Westlands office, website contact forms, phone, email, and WhatsApp. The customer base is highly fragmented across SMB and individual clients with one named overseas legal-services contact, and there is no disclosed revenue, headcount, or funding data in available sources.

Name

Capita Registrars

Legal name

Capita Registrars Kenya Limited

Website

https://capitaregistrars.co.ke

Company type

Private

Founded year

2011

Operating status

Operating

Headcount range

1–10 employees

Short description

Capita Registrars Kenya Limited is a Nairobi-based Certified Public Secretaries firm offering company registration, secretarial, compliance, due diligence, document legalization, and corporate governance services to local Kenyan businesses, foreign companies expanding into Kenya, and individuals needing document authentication.

Ownership category

akta.pro rank

Product category

Corporate Secretarial & Compliance Services

NAICS

Offices of Notaries (54112)

SIC

Services-Services, Nec (8900)

akta.pro primary industry

Registrar, Records & Institutional Data Stewardship (EDADAKAE)

Keywords

• Company secretarial services
• Corporate compliance services
• Company registration Kenya
• Document legalization services
• Corporate governance advisory

Headquarters

HQ city

Westlands

HQ country

Kenya

HQ region

Africa

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Technology or R&D, Infrastructure

Revenue model

1. Professional Services Fees: Capita Registrars generates revenue through professional fees charged for various corporate services including company registration, secretarial services, corporate governance, document legalization, due diligence, and compliance services. Fees are typically project-based or transaction-based.
2. Document Legalization Services: The firm charges professional fees for document legalization services including certification, notarization of documents for embassy authentication. Professional fee inclusive of certification/notarization is US $250 per document excluding embassy fees.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels4 records

Core offering

Capita Registrars is a Certified Public Secretaries firm in Kenya providing professional corporate services. Its core offerings include company registration (LLCs, public companies, NGOs, societies), company secretarial services, corporate services (incorporation, branch registration, nominee director, registered office), routine compliance filings, document legalization for use abroad, corporate governance (audits, board evaluations, training), and due diligence (company verification, shareholder and director checks). Specialized offerings extend to Employer of Record (EOR), trademark registration, work permits, alien registration, charitable trust setup, and microfinance/investment bank licensing.

Product overview

Capita Registrars Kenya LTD is a Certified Public Secretaries firm offering professional corporate services. The company operates as a unified service portfolio rather than a technology platform, providing core company secretarial services (Company Registration, Company Secretarial, Corporate Services, Routine Compliance, Corporate Governance, Due Diligence) alongside specialized services (Document Legalization, EOR, Training, Legal Audits). The offering spans from entity formation and governance to immigration and financial institution licensing, serving both local and international clients seeking to establish or maintain business operations in Kenya.

Differentiator

Problem solved

Functional benefit

Products and services

• Company Registration Services

Named customers4 records

Segments3 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Partnerships

Two partnerships are on record, tiered core.

• Kenya Government Regulatory Bodies (E-Citizen, Immigration, Huduma Kenya, Central Bank of Kenya, Capital Markets Authority, Business Registration Services, Retirement Benefits Authority, Insurance Regulatory Authority, Institute of Certified Secretaries)coreOthersCapita Registrars maintains working relationships with various Kenyan government bodies and regulatory agencies to facilitate business registration, compliance filings, and document authentication services for clients. These include E-Citizen portal for online registrations, Business Registration Services, Capital Markets Authority, Central Bank of Kenya, and various other regulatory bodies.
• Foreign Embassies and High Commissions in KenyacoreOthersCapita Registrars facilitates document legalization services at numerous foreign embassies, high commissions, and consulates in Kenya including embassies of the US, UAE, UK, and many others, enabling clients to authenticate documents for international use.

Scale indicators1 record

Recent moves6 records

Expansion highlights5 records

Direct peers

• Citco: Global corporate services and fund administration firm with African operations. Provides entity formation, registered office, and corporate secretarial services comparable to Capita's core portfolio.
• Trident Trust: Independent corporate services and fund administration group with offices globally. Provides company formation, registered office, and corporate secretarial services closely mirroring Capita's offering for international clients.
• Corporation Service Company (CSC): Global provider of registered agent, corporate secretarial, and compliance services with presence in African markets. Closely comparable service portfolio and target segments (foreign company formation, statutory compliance).
• Ogier: Global legal and corporate services firm with African coverage offering company incorporation, secretarial, and regulatory compliance. Directly competes for the same Kenya-bound foreign-investor mandates.
• Maples Group: International legal and corporate services firm offering company formation, secretarial, and fiduciary services across jurisdictions including Africa. Comparable in cross-border service delivery and target clients seeking emerging-market entry.
• Vistra: Global corporate services firm with an active Kenya office offering company formation, secretarial, compliance, and fiduciary services. Directly comparable to Capita Registrars in service mix and target market (foreign companies entering Kenya, ongoing corporate compliance).
• TMF Group: Major global corporate services firm operating across Africa, providing company secretarial, payroll, EOR, and compliance services. Directly competes for the same international-client mandates Capita targets in Kenya.

Broad incumbents

• Anjarwalla & Khanna (ALN Kenya): Major Kenyan law firm and ALN member offering corporate, regulatory, and secretarial services. Overlaps with Capita on company registration and compliance work for mid-market and enterprise clients.
• PKF Kenya: Mid-tier accounting and business advisory firm in Kenya offering company secretarial and corporate services. Comparable to Capita on incorporation, annual returns, and compliance for SME and mid-market clients.
• Bowmans (Coulson Harney): Leading African law firm with a strong Kenya office (Coulson Harney). Offers company formation, regulatory, and corporate secretarial-adjacent services as part of broader legal practice — competing for the same Kenyan corporate-services mandates at higher price points.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/CapitaKenya
• Facebookfacebook.com/capitakenya
• LinkedInlinkedin.com/company/capita-registrars

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Capita Registrars