regisafe

What regisafe does

regisafe GmbH is a German software company that develops and sells modular document management systems (DMS) and electronic records (E-Akte) solutions exclusively for municipal public administrations in Germany. Founded around 1994, the company is headquartered in Waiblingen, Baden-Württemberg, and operates as a subsidiary of PDV.group. Its customer base consists entirely of German municipalities, city administrations, district offices, and municipal associations, with cited customers including Stadt Wangen, Gemeinde Ostercappeln (a 25-year user), and Gemeinde- und Städtebund Rheinland-Pfalz.

The product architecture is a platform-plus-modules model. The E-Akte (electronic records) core is extended by Workflow automation, Digitaler Posteingang (OCR-driven digital mailroom) and Digitaler Postausgang (hybrid dispatch via E-POST and epostbox), Digitales Personalbüro (digital HR), Sitzungsdienst and Ratsinformationssystem (council management), specialist Fachverfahren modules (Stellenbesetzung, Grundstücksverwaltung, Genehmigung, Belegungsplan), a portal suite (Projektportal, Online-Anträge), the Qualifizierte elektronische Signatur, the regisafe mobile App, and the regisafe-Faktura e-invoicing module. In 2026, regisafe launched the regisafe GenAI product line, including the GenAI Dokumentenassistent (text classification, extraction, summarization, chat) and GenAI Niederschrift (audio transcription of committee meetings), alongside the Update 4.19 release introducing the Objektdesigner and structured process automation. Deployment options include on-premise, managed Hosting, and full SaaS, the latter two built on STACKIT's certified cloud infrastructure in Germany and Austria.

regisafe monetizes through a mix of perpetual on-premise licenses, recurring maintenance contracts priced at 24% of license per year, SaaS subscriptions, hosting fees, professional services, and Akademie training (seminars, E-Learning). Distribution combines a direct enterprise sales motion with a certified partner/reseller network across Germany. Pricing is quote-based and customized to user count, storage, deployment model, and module selection. The company has been recognized at the eGovernment Readers' Choice Awards with Gold in 2023 and 2024 and Platinum in 2025 for Best E-Akte, and is nominated again in 2026.

Name

regisafe

Legal name

regisafe GmbH

Website

https://regisafe.de

Company type

Private

Founded year

1994

Operating status

Operating

Headcount range

11–50 employees

Short description

regisafe GmbH is a German software vendor providing modular document management and electronic records (E-Akte) solutions exclusively to German municipal public administrations, with on-premise, cloud/SaaS, and GenAI capabilities.

Ownership category

akta.pro rank

Product category

Government Document Management Software

NAICS

Software Publishers (513210), Document Preparation Services (561410)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Document Management Systems (DMS) (HDAEAGAA)

akta.pro secondary industries

E-Signature & Digital Transaction Management (DTM) (HDAEAGAF), Content Governance, Compliance, Retention & eDiscovery (HDAEAGAJ)

Keywords

• Document management software
• Electronic records management
• Municipal government software
• Electronic signature solutions
• Cloud document management

Headquarters

HQ city

Waiblingen

HQ country

Germany

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. Software Licenses (On-Premise): Traditional perpetual software license model where municipalities purchase regisafe licenses for on-premise installation. The license is supplemented by annual maintenance fees (Pflege). Software is delivered via data carrier, download link, or email license key.
2. Software Subscription (SaaS / Cloud): Software-as-a-Service subscription model for municipalities deploying regisafe via STACKIT cloud infrastructure. Includes hosting or full SaaS deployment. Revenue is recurring, billed annually in advance. Primarily for municipalities planning new regisafe deployments.
3. Hosting Services: Cloud hosting service for existing regisafe customers migrating from on-premise to managed cloud infrastructure. regisafe handles server operations while customers continue under existing license terms. Recurring annual billing.
4. regisafe Akademie (Training & E-Learning): Training services including seminars, webinars, coaching, and E-Learning courses. E-Learning is licensed per administration with a minimum of 50% of existing regisafe licenses, billed annually. Seminars are per-event with per-attendee pricing. Some webinars are free. Professional services for on-site training with mobile classroom equipment are also offered.
5. Professional Services: Implementation, consulting, installation, and individual customization services. Provided separately from software licenses. Also includes project-specific services such as Digital-Fit analysis, individual seminars, and coaching.
6. Software Maintenance (Pflege): Annual software maintenance contract providing new program versions (patches, updates, upgrades), fault resolution, and hotline support. Priced at 24% of the regular total software license fee per year.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels8 records

Core offering

regisafe sells a document management system (DMS) and electronic file (E-Akte) software suite purpose-built for German public-sector administrations, available both as on-premise licensed software (re-ak SPS) and as a browser-based SaaS (regisafe Cloud). The offering spans document capture with OCR, electronic signatures, workflow automation, and a growing AI layer (GenAI Dokumentenassistent, GenAI Niederschrift), bundled with vertical modules for municipal processes such as council information, property management, permit/approval, and digital mail handling.

Product overview

regisafe is a modular Document Management System (DMS) and e-government platform specifically designed for German public administrations, operating as a platform-plus-modules architecture. The core E-Akte (electronic records) forms the foundation, which integrates with specialized Fachverfahren (specialized procedures) modules for position filling (Stellenbesetzung), meeting management (Sitzungsdienst), property management (Grundstücksverwaltung), approval workflows (Genehmigung), and occupancy planning (Belegungsplan). The Online-Portale suite provides citizen-facing solutions including a Council Information System (Ratsinformationssystem), online application portals (Online-Anträge), and a project collaboration portal (Projektportal). AI capabilities are delivered through GenAI Dokumentenassistent for intelligent document processing and GenAI Niederschrift for AI-powered meeting transcription. Additional modules include Workflow automation, Digital Posteingang/Postausgang for mail processing, Qualifizierte elektronische Signatur for digital signatures, Objektdesigner for custom record structures, regisafe-Faktura for invoice management, and regisafe-App for mobile access. Deployment options include on-premise, cloud hosting (for existing customers), and full SaaS (for new customers) via STACKIT infrastructure.

Differentiator

Problem solved

Functional benefit

Brands

• regisafe 360°: Structured process automation combining modules for digital administration
• regisafe GenAI
• regisafe Cloud
• regisafe Akademie
• regisafe App
• regisafe-Faktura
• regisafe Objects Designer

Products and services

• regisafe E-Akte / DMS

Quantifiable outcome

• Automation of manual tasks such as folding, enveloping, franking, and postal transport through digital outgoing mail
• +3 more outcomes

Named customers13 records

Segments1 record

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

AI capability5 records

Feature7 records

Partnerships

Two partnerships are on record, tiered parent company and core infrastructure partner.

• PDV.groupparent companyOthersPDV.group is the parent company of regisafe GmbH. As part of the PDV.group, regisafe benefits from the group's resources, shared expertise in public administration software, and cross-company synergies in the German e-government market.
• STACKIT (Schwarz Gruppe)core infrastructure partnerTechnology or IntegrationSTACKIT provides the cloud infrastructure for regisafe's SaaS and Hosting offerings. STACKIT is a subsidiary of the Schwarz Gruppe (Lidl/Kaufland) and operates high-security data centers in Germany and Austria. regisafe's cloud solutions are integrated into STACKIT's cloud environment, providing geo-redundant storage, ISO 27001 certified security, and DE-CIX connectivity for maximum data throughput.

Scale indicators4 records

Recent moves5 records

Expansion highlights5 records

Direct peers

• Optimal Systems: Long-standing German ECM/DMS vendor serving both private and public sectors. Comparable in product breadth (DMS, workflow, archiving) and target overlap in German Verwaltungen.
• d.velop AG: German DMS/ECM vendor with a strong public-sector footprint and similar E-Akte/government workflow offerings. Most direct head-to-head competitor for regisafe in German municipal DMS deals.
• xSuite Group: Provides document process management solutions including invoice automation and DMS modules for public administration. Comparable on digital mailroom and workflow offerings.
• Windmöller GmbH: Specialist in electronic records management (E-Akte) for German municipalities and public administrations. Direct niche competitor with comparable E-Akte positioning.
• Ceyoniq (Optimal Systems GmbH): Provides scalable DMS and E-Akte solutions explicitly targeting the German public sector. Competes with regisafe on the same procurement frameworks and municipal customers.

Broad incumbents

• Fabasoft AG: European ECM/DMS vendor with a strong public-sector and government cloud offering (Fabasoft Cloud). Comparable in regulatory compliance posture and EU data sovereignty.
• DocuWare GmbH: Cloud-native DMS vendor serving mid-market and public-sector customers across Europe. Competes with regisafe on cloud DMS functionality and increasingly on municipal accounts.
• ELO Digital Office GmbH: Established German ECM vendor with a broad DMS portfolio including public-sector offerings. Larger and more diversified than regisafe but overlaps on E-Akte and document workflow.
• OpenText Corporation: Global ECM leader serving public-sector customers across multiple geographies. Indirect competitor at the high end of municipal and federal E-Akte procurements.

Emerging players

• OpenKIM: Open-source E-Akte / DMS initiative for German public administrations. Represents a lower-cost alternative that could pressure regisafe in budget-constrained municipalities.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• YouTubeyoutube.com/channel/UCUP-jKPqezskjhOd8SBcDww
• Facebookfacebook.com/regisafe
• LinkedInlinkedin.com/company/comundus-regisafe-gmbh
• Instagraminstagram.com/regisafe_gmbh

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about regisafe