Gearheart

What Gearheart does

Gearheart OU is a private, founder-led custom software development studio registered in Estonia (Tallinn) with operational offices in Kyiv, Ukraine and San Francisco, United States. The firm operates as a remote-first team of 25 engineers and managers distributed across six countries and positioned as an Enterprise B2B SaaS Product Studio. Its core service is dedicated-team engineering for B2B SaaS platforms where multi-tenancy, access control, and workflow logic are core requirements, with verticals spanning work management (SmartSuite, 7M+ users), financial operations (Olivia, 9-year engagement), risk management (ICE, operating in 125+ countries, $10M raised by client), media monitoring (LOOQME, 5-year engagement), photography CRM (ShootQ), scientific research (SeraCare) and air-quality IoT (Plair). Gearheart builds on a React/TypeScript/Angular front end with Python/Django, Node.js, GraphQL and FastAPI back ends, running on AWS with Kubernetes, PostgreSQL, MongoDB, and ElasticSearch, and uses Cypress for end-to-end testing; the studio packages these into a proprietary four-phase agile workflow (preparation, development, stabilization, same-day deployment).

Name

Gearheart

Legal name

Gearheart OU

Website

https://gearheart.io

Company type

Private

Founded year

2011

Operating status

Operating

Headcount range

11–50 employees

Short description

Gearheart is a private, remote-first enterprise B2B SaaS product studio with a 25-person team that builds multi-tenant SaaS platforms requiring complex access control and workflow logic. It serves a small roster of long-tenured clients across work management, financial operations, GRC, and media monitoring verticals.

Ownership category

akta.pro rank

Headquarters

HQ city

San Francisco

HQ country

United States

HQ region

North America

Offices4 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Time and Materials Development: Bills only for time actually worked using online time tracking. Hourly rates: $60/HR for Developer, DevOps, Project Manager, Business Analyst; $40/HR for QA Engineer. Clients have full access to tracked time.
2. Fixed-Price Embedded Engineers: $7,500 per month per Senior Developer. A senior developer embedded in the client's team with enterprise SaaS architecture context.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels6 records

Core offering

Gearheart is an Enterprise B2B SaaS Product Studio that builds operational web and mobile SaaS platforms on a dedicated-team, time-and-materials basis, specializing in multi-tenancy, access control, and complex workflow logic. It also offers a subscription-style Embedded Senior Developer service at $7,500/month, and supports both early-stage founders and scaling SaaS companies moving upmarket, with full IP transfer, weekly sprint demos, and biweekly transparent billing.

Product overview

Gearheart is an Enterprise B2B SaaS Product Studio that provides custom web application development services rather than a packaged SaaS product. They build operational B2B SaaS platforms for enterprise customers specializing in multi-tenancy, access control, and workflow logic. The company works on a time and materials basis using their own internal task management and time tracking system. Their portfolio of client projects includes SmartSuite (work management platform with 7M+ users, $38M raised), ICE (risk management platform, $10M raised, 125+ countries), Olivia (financial operations automation, 9 years), ShootQ (photography CRM), LOOQME (media monitoring), SeraCare (medical research app), and Plair (air monitoring). They also offer embedded engineer services at $7,500/month per senior developer, with standard hourly rates of $60 for developers and $40 for QA engineers.

Differentiator

Problem solved

Functional benefit

Products and services

• Custom Development Services Time and materials custom software development for B2B SaaS platforms, billed only for time actually worked via online time tracking. Developer, DevOps, Project Manager, and Business Analyst roles billed at $60/hour; QA Engineers at $40/hour. Invoices are issued every two weeks with full client visibility into tracked time.
• Embedded Senior Developer Fixed-price monthly subscription for a senior Gearheart developer embedded directly in the client's team at $7,500 per month per developer, with enterprise SaaS architecture context supplied by the studio.

Quantifiable outcome

• 2x faster delivery
• +4 more outcomes

Named customers7 records

Segments4 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature4 records

Scale indicators8 records

Recent moves5 records

Expansion highlights5 records

Direct peers

• Purrweb: Mid-size custom software development studio providing dedicated teams for SaaS, web, and mobile products. Comparable in delivering full-cycle product development for startups and growth-stage SaaS clients via embedded team engagements.
• Binary Studio: Eastern European boutique web development studio with a long operational history, similar dedicated-team delivery, and similar web/SaaS focus — comparable in scale, geography-of-talent, and project-based custom development for B2B clients.
• Relevant Software: Eastern European custom software development firm focused on dedicated teams for startups and SaaS companies. Comparable in dedicated-team, time-and-materials engagement model and B2B SaaS product development focus.
• Railsware: Long-running boutique product studio with a small, senior, remote-first team building products for external clients. Comparable on lean headcount, senior engagement model, dedicated teams, and focus on complex SaaS products rather than pure outsourcing.
• Brocoders: Boutique custom software development studio with a similar size and focus on building SaaS products for startups and enterprises. Closest comparable in business model, target customer (founders scaling B2B SaaS), and dedicated-team delivery approach.
• Django Stars: Django/Python-focused boutique engineering studio with a similar technology stack (Django/Python plus React/TypeScript) and similar dedicated-team delivery for B2B SaaS products. Highly comparable in technical orientation and team-based engagement model.
• Sloboda Studio: Ukrainian-origin custom software development studio with similar dedicated-team model for web and SaaS products. Directly comparable on Ukrainian engineering talent base, boutique scale, and remote delivery to enterprise clients.

Broad incumbents

• Toptal: Global talent platform connecting clients with senior freelance developers and teams. Overlaps with Gearheart on providing high-end remote engineering talent for short and long engagements, but is platform/marketplace rather than a dedicated studio.
• Andersen: Larger Eastern European custom software development and IT services firm with a much wider portfolio and headcount, but operating a similar dedicated-team / offshore-to-enterprise model. Comparable as the scaled-up version of Gearheart's business model.
• Netguru: Larger Polish-headquartered custom software development and design firm with broad enterprise and startup clients. Comparable on dedicated-team delivery for SaaS products but operates at much greater scale and broader portfolio scope.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/gearheart.io
• LinkedInlinkedin.com/company/gearheart.io
• Xx.com/gearheart

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Gearheart