Declaree

What Declaree does

Declaree is a cloud-based expense management platform built for small and mid-size companies (minimum 20 users) across Europe, founded in 2012 in Rotterdam, Netherlands by Jasper Spoor, Bart Jochems, and Bas Janssen. The platform automates receipt capture via an AI-powered OCR mobile app, routes expenses through configurable approval workflows, enforces spend policies at the point of submission, and supports multi-country compliance including GDPR, ISO 27001, local mileage rates, per diems, and CO2 tracking — delivered in 7 European languages. It integrates with HR systems (Personio, ADP), accounting platforms (DATEV, Diamant Software), and document management tools (d.velop), forming a workflow that ties receipt capture to reimbursement and financial reporting.

The business operates as a product brand under the Mobilexpense Group, alongside the MXP enterprise sub-brand (large organizations, 70+ country compliance) and Mobilexpense Business Credit Cards (virtual/physical cards with policy controls). Revenue comes primarily from a per-seat SaaS subscription starting at €8/user/month, with self-serve onboarding for SMBs and tailored demo-driven sales for mid-market and enterprise buyers. Following Visma's 2026 acquisition of Mobilexpense Group, Declaree now sits within one of Europe's larger enterprise software platforms, providing distribution leverage, although no revenue or ARR figures are publicly disclosed. The customer base of 3,000+ companies spans aviation (KLM), retail (Spar International), professional services (KPMG), EV charging (Fastned), manufacturing (Hunter Douglas), and financial services (Raiffeisen IMPULS Leasing), indicating a diversified, horizontally-segmented book of business concentrated in the European market.

Name

Declaree

Legal name

Declaree by Mobilexpense

Website

https://declaree.com

Company type

Private

Founded year

2012

Operating status

Operating

Headcount range

11–50 employees

Short description

Declaree is a cloud-based expense management platform serving 3,000+ small and mid-size European companies, offering AI-powered receipt scanning, automated approval workflows, policy enforcement, and GDPR/ISO 27001-compliant multi-country expense processing across 7 languages.

Ownership category

akta.pro rank

Product category

Expense Management Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro industry

PRIMARYFSAGAJAE

Expense Management & Employee Reimbursements

Financial & Insurance/Financial Technology (Fintech)/B2B Fintech (SME Finance, Invoicing, Expense & Spend Management)

SECONDARYBPACAIAH

Expense Management & Reimbursements Administration

Business & Public Services/HR, Staffing & Recruitment Services/Payroll Services & Workforce Administration

Keywords

• Expense management software
• Receipt scanning automation
• Corporate spend control
• Approval workflow software
• Business travel reimbursement

Headquarters

HQ city

Rotterdam

HQ country

Netherlands

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Software Subscription (Per User): SaaS subscription model with pricing starting at €8 per month per user. Minimum requirement of 20 users for Declaree. Subscription includes core expense management features, mobile app access, and standard integrations.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels6 records

Core offering

Declaree sells a cloud-based expense management SaaS platform that automates the end-to-end expense process for European mid-size companies with 20 or more users, including AI-powered mobile receipt capture, configurable approval workflows, policy enforcement, mileage and per diem calculations, CO₂ footprint reporting, and integrations with HR, ERP, and accounting systems. Pricing is a per-user monthly subscription starting at €8 per user, sold both via self-service online sign-up and tailored demo-led sales for larger deployments.

Product overview

Declaree by Mobilexpense is a unified expense management platform consisting of three main offerings: Declaree (core expense management for mid-size companies with 20+ users), Mobilexpense Business Credit Cards (add-on for virtual/physical cards with policy controls), and MXP (enterprise-grade solution for large organizations requiring multi-country compliance). The platform connects employees and finance in one automated workflow from receipt capture to reimbursement, with AI-powered OCR receipt scanning as a key differentiator.

Differentiator

Problem solved

Functional benefit

Products and services

• Declaree Cloud-based expense management solution for mid-size European teams (minimum 20 users) that automates receipt capture via AI OCR, approval workflows, policy enforcement, mileage and per diem calculations, CO₂ tracking, and integration with HR, ERP, and accounting systems, available in seven languages.
• Mobilexpense Business Credit Cards Virtual or physical business credit cards that eliminate out-of-pocket expenses while enforcing company spending policies through built-in controls, limits, budgets, and rules, distributed as an add-on to the Declaree/Mobilexpense platform.

Quantifiable outcome

• 90% of expense fields automatically extracted by AI OCR
• +4 more outcomes

Named customers8 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

AI capability3 records

Feature5 records

Partnerships

One partnership is on record.

• VismacoreOthersVisma acquired Mobilexpense Group (which includes Declaree) in 2026. Declaree operates as a focused expense management product under the Visma umbrella, which provides resources and infrastructure for broader European expansion.

Scale indicators4 records

Recent moves5 records

Expansion highlights5 records

Direct peers

• Moss: European spend management platform combining corporate cards with expense management, focused on SMB and mid-market. Direct competitor in geography and product offering.
• Rydoo: European expense and spend management platform with strong mid-market focus across multiple countries. Closely comparable in target market, geography, and product scope to Declaree.
• Pleo: European spend management platform combining company cards with expense management. Directly comparable to Declaree in the European mid-market, with a broader cards-led product narrative.
• Expensify: Direct competitor offering cloud-based expense management with receipt scanning, automation, and a self-serve SaaS model. Competes head-to-head with Declaree in the SMB and mid-market segments, including in Europe.

Others

• Personio: European HRIS platform with a native expense management module. Functions as both an integration partner and adjacent competitor for SMB and mid-market buyers consolidating HR and expense workflows.

Broad incumbents

• SAP Concur: Global incumbent in travel and expense management with a much broader portfolio. Competes with Declaree for European mid-market and enterprise deals, particularly for organizations standardizing on SAP.
• Emburse: Expense and spend management suite for mid-market and enterprise, with multiple product brands. Competes with Declaree in the European mid-market and across enterprise deployments.
• Zoho Expense: Part of the broader Zoho business software suite; offers expense management with receipt scanning, automation, and multi-currency support. Competes with Declaree on price and breadth in the SMB and mid-market.

Emerging players

• Airbase: Spend management platform combining bill pay, cards, and expense management. Less of a direct European mid-market overlap with Declaree today, but increasingly competes in the spend management category.

Regional players

• DATEV: German tax, accounting, and payroll software provider integrated with Declaree. Relevant as a regional ecosystem partner in Germany rather than a direct competitor, but shapes the European mid-market accounting stack Declaree plugs into.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

• Xx.com/declareeapp
• Facebookfacebook.com/declaree
• LinkedInlinkedin.com/company/declaree

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Declaree