Healex

What Healex does

Healex GmbH is a privately held German health IT company founded in 2019 and headquartered in Cologne. It develops a modular software platform for clinical research administration, with core products Healex ClinicalSite (a multicenter communication and study management platform used by over 6,000 researchers across approximately 350 hospitals), Healex Studget (web-based cost calculation for clinical studies), and Healex TrialFinance (AI-powered automated invoicing and financial management for clinical trials). The platform is designed to replace manual, Excel-based study documentation, budgeting, and billing workflows with digital, EU state aid compliant processes aligned with German and European regulatory requirements (DSGVO, EU Directive 2014/C 198/01).

Healex primarily targets university clinics, hospitals, and clinical research centers conducting more than 10 clinical trials per year, with secondary reach into multi-center coordinating centers and study networks. Revenue is generated through subscription or license agreements under a quote-based enterprise B2B model with pricing tied to study volume and facility size. Distribution combines direct enterprise sales with a strategic channel partnership with Deutsche Telekom Healthcare, which resells Healex's software under the TrialSite brand in Germany using ISO/IEC 27001 certified Open Telekom Cloud infrastructure.

The company maintains a small team (11–50 employees) and appears to be founder-controlled with no disclosed venture funding rounds. Recent strategic emphasis has been on expanding through the Deutsche Telekom channel, launching AI-augmented billing (TrialFinance, October 2024), engaging German clinical research policy bodies (BUVEBA), and extending regional presence across German federal states including NRW and Bavaria.

Name

Healex

Legal name

Healex GmbH

Website

https://healex.systems

Company type

Private

Founded year

2019

Operating status

Operating

Headcount range

11–50 employees

Short description

Healex is a Cologne-based health IT company providing clinical trial management software — including study coordination (ClinicalSite), cost calculation (Studget), and AI-powered billing (TrialFinance) — to German university clinics, hospitals, and research centers, distributed both directly and via Deutsche Telekom as TrialSite.

Ownership category

akta.pro rank

Product category

Clinical Trial Management Software

NAICS

Scientific Research and Development Services (5417)

SIC

Services-Health Services (8000), Services-Commercial Physical & Biological Research (8731)

akta.pro primary industry

Clinical Trial Informatics (EDC/CTMS/eCOA/eTMF) (HLAGAJAM)

akta.pro secondary industries

Regulatory Submissions & Clinical Content Management (eCTD/Publishing) (HLACAOAN), Site Data Management Support (EDC/Source/SDV Readiness) (HLAGACAL)

Keywords

• Clinical trial management
• Healthcare IT software
• Clinical research software
• Medical billing software
• Hospital software

Headquarters

HQ city

Cologne

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations

Revenue model

1. Software Licensing (TrialFinance, ClinicalSite, Studget): Healex generates revenue through software licensing of its clinical trial management products to hospitals, university clinics and research institutions. Products are offered as subscription or license agreements with enterprise pricing based on study volume and facility size.

Go-to-market motion2 records

Distribution channels3 records

Marketing channels7 records

Core offering

Healex develops and licenses clinical research software that digitizes budget calculation, study documentation, reporting, and invoicing of clinical studies for hospitals and university clinics. Its flagship products are Healex ClinicalSite (multicenter study management platform), Healex TrialFinance (AI-based automated billing), and Healex Studget (EU-compliant cost calculation), complemented by documentation and site management modules. The company sells these to enterprise healthcare customers and resells them through Deutsche Telekom Healthcare under the TrialSite brand.

Product overview

Healex offers a modular platform of clinical research software solutions. The core portfolio includes Healex ClinicalSite (multicenter study management and communication platform), Healex TrialFinance (AI-powered automated invoicing and financial management), and Healex Studget (cost calculation for clinical studies). Additional modules include Healex Clinical Documentation System (patient/therapy documentation) and Healex Site Management System (study site coordination). These products are designed to work together, covering the full lifecycle from study documentation and cost planning through to automated billing and financial reporting. Healex also offers standalone COVID-19 response products (Case Manager and Entry Manager). A co-branded product, TrialSite, is distributed by Deutsche Telekom Healthcare. The platform targets university clinics, hospitals, and research institutions conducting clinical trials, with a focus on digitizing administrative and commercial processes to make clinical research economically manageable.

Differentiator

Problem solved

Functional benefit

Brands

• Healex TrialFinance: A comprehensive solution for billing clinical trials, automating billing processes, milestone tracking, and cost management for the financial administration of clinical studies.
• Healex ClinicalSite
• Healex Studget
• Healex Clinical Documentation System (CDS)
• Healex Case Manager
• Healex Entry Manager

Products and services

• Healex ClinicalSite Communication and data exchange platform for investigators, researchers, and sponsors in clinical trials, enabling secure real-time collaboration across multiple centers for multicenter studies with role-based access management.
• Healex TrialFinance AI-powered automated invoicing and financial management solution for clinical trials that automates billing workflows, milestone tracking, and cost management for hospitals and research institutions.
• Healex Studget Web-based cost calculation tool for clinical studies and study groups that provides transparent cost and revenue overviews with EU State Aid compliant full cost calculations, supporting variable/fixed rates, lab, material, and personnel costs.
• Healex Clinical Documentation System (CDS) Solution for clinical patient and therapy documentation that enables creation, editing, and publishing of forms and roles for modeling clinical studies, therapies, and patient data capture.
• Healex Case Manager Contactless, privacy-friendly patient management tool for suspected COVID-19 infections supporting symptom tracking, test center registration, test result transmission, health authority reporting, and contactless follow-up monitoring from home quarantine.
• Healex Entry Manager Privacy-friendly, contactless visitor management system compliant with Corona regulations that creates time-limited, personalized visitor tickets via smartphone with online symptom screening.
• TrialSite Co-branded AI-powered software distributed by Deutsche Telekom Healthcare in Germany that enables hospitals to efficiently plan and control study costs, using artificial intelligence to automate administrative and commercial processes for clinical trial participation billing.

Quantifiable outcome

• Up to 30% reduction in administrative overhead for study billing and documentation processes
• +1 more outcomes

Named customers1 record

Segments2 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

AI capability1 record

Feature4 records

Partnerships

One partnership is on record.

• Deutsche Telekom (Deutsche Telekom Healthcare / T-Systems)coreChannel Partner/ Reseller/ Distributor · 17 July 2024Healex partners with Deutsche Telekom for distribution of clinical trial management software in Germany. Deutsche Telekom resells Healex's solutions under the product name 'TrialSite'. The partnership enables hospitals to efficiently plan and manage study costs using AI-powered software, with data stored in ISO/IEC 27001 certified Open Telekom Cloud data centers. Integration with TrialComplete system is planned for future development.

Scale indicators4 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Veeva Systems: Veeva Systems is the largest pure-play life sciences cloud software vendor, offering Vault CTMS, Vault EDC, eTMF and RTSM as part of an integrated platform. Healex competes most directly in CTMS, but Veeva addresses a much broader life sciences buyer base (pharma sponsors + CROs) at global scale.
• Clario: Clario is a large clinical trial technology and endpoint services company combining EDC, eCOA, imaging and RTSM. A broader incumbent offering an integrated stack for sponsor-led trials, increasingly competing for academic medical center wallet share.
• IQVIA Technologies: IQVIA offers an extensive clinical development technology stack including EDC, CTMS, RTSM and analytics, sold primarily to pharma sponsors. Represents the largest integrated alternative a German hospital CTO might benchmark Healex's offering against for enterprise procurement.
• Medidata (Dassault Systèmes): Medidata's Rave CTMS, EDC and RTSM suite is the de facto standard at large academic research institutions and pharma sponsors. Healex is a comparable point-solution alternative for CTMS and site financial management at German university clinics.
• Oracle Clinical One: Oracle's Clinical One platform unifies CTMS, EDC, RTSM and clinical trial supply into a single cloud suite sold primarily to pharma sponsors and CROs. It represents the integrated alternative that university clinic CTOs may compare Healex's point-solution approach against.

Direct peers

• OpenClinica: OpenClinica is an open-source and cloud-based EDC/CTMS vendor serving academic research institutions, CROs and small biopharma. Competes with Healex in CTMS for clinical research organizations, particularly in academic settings.
• RealTime Software Solutions: RealTime Software Solutions is a US-based CTMS and eRegulatory vendor focused specifically on clinical research sites and site management organizations. Closest comparable to Healex in target customer (clinical research sites), CTMS focus, and modular product approach.

Emerging players

• Florence Healthcare: Florence Healthcare provides an eRegulatory (eBinders) and eSource platform for clinical research sites, integrated with site CTMS workflows. Directly comparable site-management workflow alternative to Healex's SMS module for university clinics.
• Castor: Castor is an emerging clinical trials technology vendor offering EDC, ePRO, eConsent and connected study management for academic and sponsor-led trials. Targets similar academic medical center buyers as Healex and is expanding its CTMS-adjacent capabilities.

Regional players

• 4Clinics (a CRF Health/Clario brand in EU): 4Clinics is a European clinical research services and software vendor with CTMS and eCRF offerings focused on the EU academic and pharma market. Regional competitor to Healex in the DACH and broader European clinical trial software market.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/healex_systems
• Facebookfacebook.com/healex.systems
• LinkedInlinkedin.com/company/healex
• Instagraminstagram.com/healex_systems

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Healex