What Keep Solutions does

Keep Solutions is a Portuguese software company founded in 2008 in Braga by a University of Minho faculty member and former students, specializing in information management and digital preservation solutions for archives, museums, libraries, and scientific communication. The company delivers a dual portfolio combining proprietary platforms — Archeevo for integrated archive management, and the recently launched Museo Atlas and Museo Collecta for cultural heritage and museum collections — with value-added implementations of major open-source platforms including Koha (library management), DSpace and Dataverse (institutional and research data repositories), OJS and OMP (scholarly publishing), and its own RODA digital preservation repository with DBPTK. All products are web-based and target compliance with international archival standards (ISAD-G, ISAAR-CPF, EAD, EAC-CPF) and digital preservation standards (OAIS, ISO 16363).

Keep Solutions serves a primarily Portuguese government and public-sector client base — central ministries, municipalities, universities, hospitals, and cultural foundations — alongside international institutional clients that include the European Commission, the Luxembourg National Archives (whose new public portal exposes 311 archive funds and 29,800+ digitized documents), and the national archives of Sweden, Estonia, and Denmark. The company commands more than 50% of the Portuguese archive management software market and was endorsed by the European Commission in 2018 as the best available archive management software.

The business model combines one-time software licensing and implementation (sale, installation, configuration, graphic identity adaptation, and training) with recurring maintenance and support contracts, professional services for research, custom development, and digitization, and a growing subscription component exemplified by the AI-powered audio guides in Museo Collecta. Pricing is custom and quote-based given the institutional nature of clients; go-to-market is direct enterprise sales with no resellers, supported by conference presence, webinars, the TAB Magazine publication, and educational partnerships with Portuguese universities that build a pipeline of professional users familiar with the platform.

Name

Keep Solutions

Legal name

Keep Solutions

Website

https://keep.pt

Company type

Private

Founded year

2008

Operating status

Operating

Headcount range

11–50 employees

Short description

Keep Solutions is a Portuguese software company providing proprietary and open-source information management and digital preservation solutions — including Archeevo, Museo Atlas, RODA, and Koha — to government, education, cultural, and healthcare institutions across Portugal and Europe.

Ownership category

akta.pro rank

Product category

Archive Management Software

NAICS

Software Publishers (513210), Libraries and Archives (519210)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Ingest, Indexing & Proxy/Mezzanine Generation (MPAHAGAH)

akta.pro secondary industries

Rights, Access Control & Clearance for Archives (Permissions, Audit, Policy) (MPAHAGAL), Digital Archiving & Asset Management (MAM/DAM, Cataloging, QC) (MPADAMAG), National Archives, Records & Information Governance (BPAIAAAG)

Keywords

• Archive management software
• Digital preservation solutions
• Library management systems
• Cultural heritage software
• Scientific communication platforms

Headquarters

HQ city

Braga

HQ country

Portugal

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales

Revenue model

1. Software Licensing and Implementation: Sale and implementation of proprietary software (Archeevo, Museo Atlas, Museo Collecta) and open-source software (Koha, DSpace, RODA) tailored to institutional requirements. Implementation includes installation, configuration, graphic identity adaptation, and user training.
2. Professional Services: Specialized services including research, software development, and digitization. Custom solutions designed according to institutional needs.
3. Maintenance and Support: Ongoing maintenance and specialized support services for implemented software solutions, ensuring continued operation and updates.
4. Training Services: Training sessions for students and faculty at educational institutions, and professional training for client staff on software usage.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels6 records

Core offering

Keep Solutions develops, implements, and supports proprietary and open-source software for information management and digital preservation. Its core offering centers on Archeevo for integrated archive management, Museo Atlas and Museo Collecta for cultural heritage and museum collections, Koha for library management, DSpace/Dataverse/OJS/OMP for scientific communication, and RODA Enterprise with DBPTK for long-term digital preservation. The company sells these solutions to government ministries, municipalities, universities, hospitals, and cultural institutions, bundling them with installation, configuration, training, and ongoing maintenance and support services.

Product overview

Keep Solutions operates as a multi-product technology company offering a comprehensive portfolio of solutions for information management and digital preservation. The core offering consists of proprietary software products including Archeevo for integrated archive management and Museo Atlas/Collecta for cultural and museum heritage management, complemented by implementations of open-source platforms such as Koha for library management, DSpace/Dataverse for institutional and research data repositories, and OJS/OMP for scientific publishing. The company provides the RODA Enterprise platform and DBPTK toolkit for long-term digital preservation, along with specialized services including digital preservation planning and ISO 16363 consulting. The product ecosystem also includes Retrievo for federated search across multiple content sources, with all solutions supported by specialized implementation, training, and ongoing maintenance services.

Differentiator

Problem solved

Functional benefit

Brands

• Archeevo: Integrated archive management software for managing semi-active and inactive information phases
• Museo Atlas
• Museo Collecta
• Retrievo
• RODA
• Koha
• DSpace
• Dataverse
• OJS
• OMP
• DBPTK

Products and services

• Archeevo Integrated archive management software for semi-active and inactive information phases, providing archival description, authority management, deposits and digital objects, online publishing, electronic counter, productivity reports, and a Fototeca Digital module for photographic collections; compliant with ISAD-G, ISAAR-CPF, EAD, and EAC-CPF.
• Museo Atlas Integrated cultural heritage management platform enabling inventory, management, and dissemination of five typologies of cultural heritage (mobile, immovable, intangible, onomastic, and toponymic), with a Community Module for virtual exhibitions and georeferenced thematic routes.
• Museo Collecta Museum heritage management solution providing full lifecycle management of museum collections from initial registration through deaccessioning, with normalized procedures for loans, insurance, and transport, plus an Interactive Module for AI-powered audio guides and virtual exhibitions.
• Koha (Library Management) Open-source integrated library management system implementation service for cataloguing, circulation, user management, public OPAC, and statistics; bundled with Keep Solutions' EiB statistics module, training, and Libki self-service kiosk functionality.
• RODA Enterprise (Digital Preservation) Long-term digital preservation repository (Repository of Authentic Digital Records) enabling organizations to preserve authentic digital records over time, compliant with the OAIS reference model and supporting ISO 16363 certification.
• DSpace Open-source institutional repository implementation for managing and preserving digital research outputs, supporting scientific communication and open access.
• Dataverse Open-source research data repository implementation for managing and sharing research datasets with long-term preservation.
• Open Journal Systems (OJS) Open-source journal management system implementation supporting the full scientific publication editorial process from submission through publication and dissemination.
• Open Monograph Press (OMP) Open-source platform implementation supporting all phases of digital book production from submission through review and publication.
• Retrievo Content aggregator and federated search platform enabling users to search across multiple content sources simultaneously for scientific communication platforms.
• DBPTK (Database Preservation Toolkit) Toolkit for preserving database contents, ensuring long-term accessibility and integrity of structured data through format normalization and validation.
• Digital Preservation Plans (Planos de Preservação Digital) Advisory services supporting the creation of digital preservation plans (PPD) following a five-phase methodology from information gathering and risk assessment to final action plan, aligned with Portuguese legislation (Portaria 112/2023).
• ISO 16363 Consulting Consulting services for ISO 16363 certification preparation for trustworthy digital repositories.

Quantifiable outcome

• Over 50% market share in Portuguese archive management software
• +3 more outcomes

Named customers19 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature8 records

Partnerships

Six partnerships are on record, tiered minor and core.

• David GiarettaminorStrategic or Co-development Partner · 5 May 2025Visit by internationally recognized digital preservation expert David Giaretta to KEEP SOLUTIONS headquarters. Discussions covered digital preservation standards (OAIS 3, TRAC 2), implementation of digital preservation repositories, and Portuguese National Archive's pioneering work on inter-institutional archival classification. Giaretta is author of 'Thinking Digital Preservation' and active in OAIS community standards.
• Universidade de Coimbra - Faculdade de LetrascoreStrategic or Co-development PartnerEducational partnership providing students and faculty free access to KEEP SOLUTIONS software for educational purposes, including 3-hour training sessions, access to latest software versions, and ability to publish educational content. Part of broader initiative to align higher education with market needs and make technology accessible to students.
• ESEIG - Instituto Politécnico do PortocoreStrategic or Co-development PartnerEducational partnership with the School of Industrial Studies and Management providing software access for educational purposes in documentation and information sciences, accounting, design, biomedical engineering, industrial engineering, hotel management, and human resources programs.
• Universidade do Porto - Faculdade de LetrascoreStrategic or Co-development PartnerEducational partnership with the Faculty of Letters of the University of Porto (over 3,000 students, 13 undergraduate, 30 master's, 18 doctoral programs) providing software access for courses in Information Science, Museology, and related fields.
• ISCTE-IUL - Instituto Superior de Contabilidade e Administração do PortocoreStrategic or Co-development PartnerEducational partnership with ISCTE providing software access for business-oriented educational programs. Established since 1886, ISCAP maintains strong relationships with the business community and educational institutions nationally and internationally.
• IFLA - International Federation of Library Associations and InstitutionsminorStrategic or Co-development PartnerKEEP SOLUTIONS participated in IFLA's 3rd International Conference on Long-term Digital Storage, presenting on RODA and DBPTK for digital preservation. IFLA is the major international body representing library and information interests.

Scale indicators8 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Arkivum: UK-based digital preservation and archiving services provider targeting cultural heritage, universities, and public sector — directly comparable to RODA/DBPTK/ISO 16363 consulting, especially in European institutional markets.
• Tessella (part of Akkodis): Specialist consultancy and technology provider for digital preservation, archives, and scientific data — closely comparable to KEEP's ISO 16363 consulting, RODA implementation, and PPD methodology in the UK and Europe.
• Preservica: Commercial long-term digital preservation platform aligned with OAIS/ISO 16363 standards — directly comparable to RODA Enterprise. Targets the same archives, museums, and government records officers with a SaaS delivery model.
• Artefactual Systems (AtoM): Maintainer of Access to Memory (AtoM), the leading open-source archival description software. Competes head-to-head with Archeevo in standards-based archives and is a natural open-source alternative for the same buyers.
• Eloquent Systems: Provides archive and records-management software to museums, galleries, and cultural institutions — directly comparable to Archeevo for cultural-heritage and museum archive clients.

Broad incumbents

• OCLC: WorldCat and OCLC-managed library services serve many of the same university and public-library clients as KEEP's Koha and EiB offerings. Broad incumbent in the library technology space with global reach.
• OpenText: Enterprise content management and archiving suite used by governments and large institutions globally. Broad incumbent whose archiving/records-management portfolio overlaps with Archeevo at the high end of the market.
• Ex Libris (Clarivate): Part of Clarivate, Ex Libris provides Alma, Primo, Rosetta and other library/archive/digital-preservation platforms used by the same university and national-library buyers KEEP serves. Comparable as a broad incumbent offering overlapping library and preservation functionality, but at global scale.
• Lyrasis (DSpace): Lyrasis hosts DSpace as a hosted service and supports the broader open-source ecosystem KEEP implements. Comparable as both an open-source steward and a competing services provider for institutional repositories.
• Axiell Group: Nordic-headquartered vendor of library, archive, and museum software (Quria, Arena, ALMA-adjacent solutions). Overlaps with Koha, Museo, and Archeevo offerings, especially in Scandinavian public-sector deals where KEEP is also active.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xtwitter.com/keepsolutions
• YouTubeyoutube.com/channel/UCFxipiIY077HEJ558e4YTrA
• Facebookfacebook.com/keepsolutions
• LinkedInlinkedin.com/company/keep-solutions
• Instagraminstagram.com/keep.solutions

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Keep Solutions