MicroData Scandinavia

What MicroData Scandinavia does

MicroData Scandinavia (legal entity MicroData Skandinavien AB) is a privately held Swedish information technology company founded in 1972 and headquartered in Örebro. It specializes in digital document management and electronic records archival, with a concentrated focus on digital personnel archives (personalarkiv) for Swedish organizations. The company operates at a small scale (11–50 employees) and serves both the Swedish public sector — municipalities, municipal associations, and government agencies including Transportstyrelsen — and private-sector enterprises such as Ambea, Bonnier News, and Sevenco.

The company's core offering is the MicroWeb platform, anchored by MicroWeb Personalarkiv, a digital personnel archive that consolidates all employee-related information into a single structured repository supporting GDPR compliance. The platform is modular: Mina Sidor provides end-user access to personnel information; Digitala processer and Digitala signaturer handle digital document workflows and legally binding electronic signatures; Automatisk Datafångst digitizes existing paper archives; MicroWeb e-Arkiv provides intermediate archive storage between active systems and long-term retention; MicroWeb Långtidsarkiv handles long-term digital preservation; and Ställa av system archives data from decommissioned enterprise business systems. The platform is positioned as the connective layer between HR systems and e-archives, with cited customer outcomes including up to 86% reduction in administrative time, up to 80% cost savings, employment certificate creation reduced from 33 to 9 minutes, and paper form counts reduced from 30 to 9.

MicroData generates revenue primarily through subscription or licensing of the MicroWeb software platform, supplemented by fee-based training courses (e.g., a 4,995 SEK two-half-day digital HR course) and educational content. Distribution is direct via the company website and a consultative, sales-led sales motion targeting HR professionals. Demand generation relies heavily on sector-specific webinars, ROI case studies, training programs, and active organic social channels (LinkedIn, Facebook, Instagram, YouTube) plus a monthly newsletter. Geographic focus is domestic Sweden, with a broader 'Scandinavia' branding footprint but no disclosed non-Swedish customers.

Name

MicroData Scandinavia

Legal name

MicroData Skandinavien AB

Website

https://www.microdata.nu

Company type

Private

Founded year

1972

Operating status

Operating

Headcount range

11–50 employees

Short description

MicroData Scandinavia (MicroData Skandinavien AB) is a privately held Swedish IT company founded in 1972 that provides the MicroWeb digital personnel archive platform to Swedish municipalities, government agencies, and private-sector organizations, generating revenue through software subscription/licensing and training services.

Ownership category

akta.pro rank

Headquarters

HQ city

Örebro

HQ country

Sweden

HQ region

Europe

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations

Revenue model

1. Software Subscription / License (MicroWeb Personalarkiv): MicroData generates revenue through subscription or licensing of their MicroWeb software platform for digital personnel archive management. Pricing is likely per organization or per-seat depending on scope. The company offers training and education services as additional revenue streams.

Pricing tiers

Go-to-market motion2 records

Distribution channels1 record

Marketing channels8 records

Core offering

MicroData Scandinavia develops and licenses the MicroWeb platform, a digital personnel archive (Personalarkiv) and e-archive solution that digitizes, manages, stores, and signs HR-related documents for Swedish organizations. The platform serves as a link between HR systems and long-term e-archives, and includes modules for paper archive digitization, digital processes, and electronic signatures. MicroWeb Personalarkiv is sold via subscription/licensing to municipalities, government agencies, and private enterprises.

Product overview

MicroData Scandinavia offers a unified digital HR document management platform called MicroWeb, consisting of a core personnel archive system supplemented by modular components. The core MicroWeb Personalarkiv serves as the central digital repository for all employee-related information, while the MicroWeb e-Arkiv and MicroWeb Långtidsarkiv provide intermediate and long-term digital preservation capabilities. Additional modules include Mina Sidor for user-friendly information access, Digitala processer and Digitala signaturer for electronic document workflows and signatures, Automatisk Datafångst for paper digitization, and Ställa av system for archiving retired system data. Together, these products enable organizations to transition from paper-based HR administration to fully digital personnel management while maintaining GDPR compliance.

Differentiator

Problem solved

Functional benefit

Brands

• MicroWeb Personalarkiv: Digital personnel archive system for managing and archiving personnel-related information
• MicroWeb e-Arkiv
• MicroWeb Långtidsarkiv

Products and services

• MicroWeb Personalarkiv A digital personnel archive system for HR departments that consolidates all personnel-related information in one secure location, providing structured control over employee data and supporting GDPR compliance. Sold to Swedish municipalities, government agencies, and private enterprises via subscription/licensing.
• MicroWeb e-Arkiv (Mellanarkiv) A secure intermediate archive solution for collecting and storing organizational information between active business systems and long-term archives, providing long-term preservation capabilities for organizations in Sweden.
• MicroWeb Långtidsarkiv A long-term digital preservation system designed for sustainable retention of digital information over extended periods, supporting compliance and document longevity requirements for organizations.
• Ställa av system A system decommissioning service that archives information from retired business systems, ensuring continued access to historical data after the underlying system is shut down.

Quantifiable outcome

• Up to 86% reduction in administrative time for customers
• +3 more outcomes

Named customers10 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature8 records

Scale indicators4 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Tietoevry: Tietoevry is a major Nordic IT services and software provider headquartered in Finland, serving public-sector and enterprise customers across the Nordics with HR, document management, and digital archive capabilities. Comparable to MicroData as a Nordic incumbent offering overlapping HR and document solutions to similar municipal customers, but at much larger scale and broader portfolio.
• Visma: Visma is a leading Nordic business software provider offering HR, payroll, and document management solutions to public sector and SMB customers across Scandinavia. Comparable to MicroData as a Nordic software vendor targeting similar Swedish/Nordic HR and administrative workflows, with broader portfolio breadth.
• CGI Group: CGI Group is a large IT services and consulting firm with a strong Nordic presence, delivering digital document management and e-archive solutions to Swedish municipalities and government agencies. Comparable to MicroData as a competitor for the same Swedish public-sector e-archive and digitalization contracts, but with broader IT services breadth.

Direct peers

• Pyramid Business Studio: Pyramid is a Swedish HR and payroll software provider widely used by Swedish municipalities and public-sector organizations. Comparable to MicroData as a direct competitor in the Swedish municipal HR software stack, with overlapping personnel document and HR process functionality.
• Documaster: Documaster is a Nordic e-archive and document management software provider serving public sector and enterprise customers in Scandinavia. Comparable to MicroData as a direct competitor in the Nordic e-archive and digital document preservation market, with overlapping product positioning around MicroWeb e-Arkiv and Långtidsarkiv.

Emerging players

• Sympa HR: Sympa HR is a European HR software provider offering HRIS and personnel management solutions, with growing presence in Nordic markets. Comparable to MicroData as an HR-focused software vendor whose personnel record capabilities may overlap with MicroWeb's positioning.
• Addo Sign: Addo Sign is a Nordic e-signature provider focused on digital signing workflows for businesses and public sector. Comparable to MicroData's Digitala signaturer module as an adjacent digital signature solution competing for the same HR document-signing use cases in Nordic markets.

Regional players

• Logiq AS: Logiq is a Norwegian IT services and software provider offering document management and e-archive solutions primarily in Norway. Comparable to MicroData as a Nordic document management peer operating in adjacent geography, serving similar public-sector archive use cases.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/channel/UCPhJ3K4IygGHCs3ZaPi6oXw
• Facebookfacebook.com/microdataab
• LinkedInlinkedin.com/company/microdata-ab
• Instagraminstagram.com/microdata.ab
• Xx.com/microdataab

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about MicroData Scandinavia