CACFP Solutions

What CACFP Solutions does

CACFP Solutions is a privately held, Austin, Texas-based provider of Child and Adult Care Food Program (CACFP) management software and consulting services targeted at Texas child care centers, adult day care centers, and at-risk after-school programs. The company's core product is MyFoodCloud, an all-in-one SaaS platform that automates CACFP workflows including digital enrollments, time distribution reports, digital meal counts and attendance, digital menus, mobile receipt capture, and digital budgets with year-to-date claims-versus-budget tracking.

The platform is supplemented by professional and managed services covering CACFP application assistance, admin review preparation, monthly food program documentation support, hourly consulting for vendors and management firms, and a Be Your Own Sponsor Program that helps centers transition away from traditional sponsors (which the company notes can take up to 15% of administrative reimbursement). A distinguishing feature is the CACFP AI Technology, which performs text-based anomaly detection on meal pattern records to flag compliance errors before claim submission in order to prevent disallowances.

CACFP Solutions operates a sales-led, consultation-driven go-to-market using Calendly for booking, with a three-step process of consultation, implementation, and ongoing monthly support. The firm markets through a content engine spanning a blog, monthly email newsletter, YouTube (foodprogram), Facebook, and LinkedIn. Revenue is generated via recurring software subscriptions, ongoing managed-service engagements, and hourly professional consulting; specific pricing is not publicly disclosed. The company claims 30+ years of combined industry experience and reports customer outcomes of 20-30 hours saved per month and up to a 20% increase in monthly reimbursements versus traditional sponsor arrangements.

Name

CACFP Solutions

Legal name

CACFP Solutions

Website

https://cacfpsolutions.org

Company type

Private

Operating status

Operating

Headcount range

1–10 employees

Short description

CACFP Solutions provides CACFP management software (MyFoodCloud) and consulting services to Texas child care centers, adult day care centers, and at-risk after-school programs, automating compliance, claim generation, and admin review preparation with embedded AI error flagging.

Ownership category

akta.pro rank

Product category

Child Care Food Program (CACFP) Management Software

NAICS

Software Publishers (513210), Custom Computer Programming Services (541511)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Child Nutrition & Meal Programs (CACFP/Snack Programs) (EDACAMAA)

akta.pro secondary industries

Program Monitoring & Continuous Quality Improvement (CQI) Services (EDACAKAL), Data Reporting & Outcomes Measurement for Regulators/QRIS (EDACAKAM)

Keywords

• Child care food program
• CACFP management software
• Food program compliance
• Child care administration
• Meal reimbursement software

Headquarters

HQ city

Austin

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Others

Revenue model

1. Software Subscription Services: All-in-one CACFP software platform providing automated recordkeeping, meal counts, menus, enrollments, and claims generation on a subscription basis
2. Expert Support Services: Ongoing monthly CACFP services including compliance support, application help, admin review preparation, and corrective action plan assistance
3. Consulting Services: Hourly consultation services for CACFP applications, vendor support, catering companies, and management firms; also strategic review of RFPs and proposals for food service contracts

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels4 records

Core offering

CACFP Solutions provides MyFoodCloud, an all-in-one CACFP management software platform that automates enrollments, meal counts, menus, receipt capture, time distribution reports, budgets, and monthly claim generation for Texas child care centers. The company supplements the platform with expert services including CACFP application assistance, monthly compliance support, administrative review preparation, RFP/proposal consulting, and a Be Your Own Sponsor transition program.

Product overview

CACFP Solutions offers an integrated software and services platform designed for Texas child care centers and daycare providers participating in the USDA Child and Adult Care Food Program. The core product is MyFoodCloud, an all-in-one CACFP software platform that serves as the central hub for program management. This platform is supplemented by multiple digital modules including Digital Enrollments, Time Distribution Reports, Digital Meal Counts, Digital Menus, Receipt Capture, and Digital Budgets. The company also provides professional services including CACFP Application Assistance, CACFP Consultations, CACFP Review Help, CACFP Monthly Services, CACFP Food Service Contract Support, and the Be Your Own Sponsor Program. A differentiating feature is their CACFP AI Technology, which provides AI-powered error detection for meal pattern compliance. The company serves child care centers, adult day care centers, and at-risk after-school programs across Texas.

Differentiator

Problem solved

Functional benefit

Brands

• MyFoodCloud: Digital platform for CACFP management including meal counts, attendance, digital menus, receipt capture, and budget tracking.

Products and services

• MyFoodCloud All-in-one CACFP management software platform that automates enrollment, meal counts, menus, receipt capture, time distribution reports, budgets, and monthly claim generation for Texas child care centers and daycare providers.
• CACFP Application Assistance Expert support service for CACFP application submission and assistance fixing issues with existing CACFP applications, targeting child care centers, adult day care centers, and at-risk after-school programs.
• CACFP Consultations Written plans of action and expert hourly guidance for CACFP compliance, available to vendors, catering companies, and management firms operating in the CACFP space.
• CACFP Review Help Expert preparation assistance for CACFP administrative reviews and corrective action plans to help centers pass audits and resolve compliance issues.
• CACFP Monthly Services Ongoing monthly CACFP documentation and compliance support utilizing all-digital solutions for recordkeeping, application help, admin review preparation, and corrective action plan assistance.
• CACFP Food Service Contract Support

Quantifiable outcome

• Save 20-30 hours per month on CACFP administration
• +3 more outcomes

Named customers2 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

AI capability2 records

Feature7 records

Scale indicators4 records

Recent moves1 record

Expansion highlights4 records

Emerging players

• SmartMealtime (Smart Food Planner): Niche CACFP menu planning and meal pattern compliance tool for child care centers; competes on the same compliance automation angle but at narrower scope than MyFoodCloud.

Direct peers

• Minute Menu Systems: Long-standing CACFP/child nutrition software provider offering enrollment, meal count, and claim automation for child care centers; directly competes for the same Texas and multi-state customer base.
• Health-e Pro: Provides CACFP menu planning, meal pattern compliance, and nutrition software to child care centers, with comparable compliance-first positioning and SMB target market.
• KidKare: Direct peer offering food program management software for CACFP and other federal child nutrition programs serving child care providers; comparable SaaS-plus-services model targeting the same SMB centers.

Broad incumbents

• Procare Solutions: Broader child care management platform covering billing, attendance, and family communication; overlaps indirectly by sitting in the same SMB child care center software stack and could add CACFP modules.
• Lillio (formerly HiMama): Child care center management platform with documentation, parent communication, and reporting; an adjacent incumbent that could extend into food program compliance.
• brightwheel: Leading child care management SaaS for daily reports, billing, and parent engagement; could credibly add CACFP compliance tooling and compete for the same Texas center budgets.

Others

• USDA Food Programs Sponsor Organizations (e.g., state agencies and sponsoring schools): Traditional CACFP sponsors are not software peers but the primary alternative CACFP Solutions displaces; they offer free software in exchange for a 15% administrative reimbursement share, making them the most important competitive substitute.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• YouTubeyoutube.com/user/foodprogram
• Facebookfacebook.com/THECACFPSOLUTIONS
• LinkedInlinkedin.com/company/cacfp-solutions

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about CACFP Solutions