D A Archive Solutions

What D A Archive Solutions does

DA Archive Solutions (DAAS) is a UK-based, family-run document scanning bureau founded in 1987 and headquartered in Melksham, Wiltshire, with a secondary office in Reading. The company's core function is converting physical paper records into searchable digital formats using production-grade scanners equipped with OCR, image enhancement, and double-feed detection. The service portfolio spans standard document scanning, large format scanning (up to A0), microfilm and microfiche digitization, slide and photo scanning, and digital mailroom/post room services, with stated throughput of more than 500,000 documents per month. Served verticals include healthcare (NHS trusts and private practices), legal, government (including the Ministry of Defence), financial services, insurance, manufacturing, retail, transport and logistics, construction, and education, with documented compliance posture oriented around GDPR and security-cleared staff handling.

The business operates on a sales-led, direct B2B model: customers engage via phone, email, or the company website, DAAS collects documents using its own transport fleet, processes them at the Wiltshire facility, and delivers digitized output via secure portal, encrypted USB, or data drive. Pricing is quote-based and varies by document volume, format, resolution (up to 600dpi), indexing requirements, and delivery method; no standard price list is published. Revenue mechanics combine one-off project work with an emerging recurring scanning arrangement for clients with ongoing document generation. The company has invested heavily in local SEO, with 70+ city-specific landing pages across the UK, and supports the sales process with free no-obligation test scans.

DAAS is a privately held, independent limited company (DA Archive Solutions Ltd, Company Registration No. 5216102) with no external investors, no disclosed funding rounds, no M&A activity, and no patents or trademarks. Named leadership is limited to Simon Alderson, identified as a Director and Data Protection Officer, and Paul Sumpter, the customer-facing client advisor referenced in multiple testimonials. The legal entity, headcount band of 11–50 employees, and 35+ years of continuous family operation are consistent with a sub-scale, owner-operated services business rather than a venture- or PE-backed entity.

Name

D A Archive Solutions

Legal name

DA Archive Solutions Ltd

Website

https://daas.co.uk

Company type

Private

Founded year

1987

Operating status

Operating

Headcount range

11–50 employees

Short description

DA Archive Solutions is a UK-based, family-run document scanning bureau that converts physical paper records into searchable digital formats for healthcare, legal, government, and financial services clients from its Wiltshire facility since 1987.

Ownership category

akta.pro rank

Product category

Document Scanning Services

NAICS

Document Preparation Services (56141)

SIC

Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Document Scanning & Imaging (Paper-to-Digital Conversion) (BPAAAKAA)

akta.pro secondary industry

Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP) (HDAEAGAD)

Keywords

• Document scanning services
• Document digitisation bureau
• Microfilm scanning services
• Large format scanning
• Medical records scanning

Headquarters

HQ city

Melksham

HQ country

United Kingdom

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Technology or R&D, Marketing or Sales, Supply Chain

Revenue model

1. Document Scanning Services: One-time project-based document scanning services converting physical paper into digital formats (PDF, TIFF, JPEG). Pricing based on document volume and complexity.
2. Ongoing Scanning Arrangements: Regular collection and scanning service for clients with ongoing document management needs, providing recurring revenue through established service agreements.
3. Specialized Scanning Services: Premium services including large format scanning, microfilm/microfiche scanning, and slide/photo scanning at higher price points.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

DAAS is a family-run UK document scanning bureau that converts paper documents into searchable digital formats (PDF, TIFF, JPEG) using high-volume production scanners with OCR, image enhancement, and double-feed detection. Services include document scanning, large format scanning, microfilm and microfiche digitisation, slide and photo scanning, and digital post room (mailroom) services, with secure collection and delivery across the UK.

Product overview

DAAS operates as a family-run document scanning bureau offering a portfolio of document digitisation services. The core offering is Document Scanning Services, supported by specialist services including Large Format Scanning (architectural and engineering drawings), Microfilm & Microfiche Scanning (legacy archival formats), Slide & Photo Scanning (visual media preservation), and Post Room Services (digital mailroom). The company also provides sector-specific document scanning services including Healthcare, Government, Legal, Financial, Insurance, Manufacturing, Retail, and Real Estate verticals, as well as location-specific services covering major UK cities including London, Birmingham, Bristol, Reading, Southampton, and Oxford. Services include secure collection, document preparation, high-volume scanning with image enhancement, OCR for keyword search, and secure digital delivery via encrypted USB, secure portal, or data drive. The company processes over half a million documents each month from its Wiltshire facility, serving NHS Trusts, law firms, financial institutions, government bodies, and private sector organisations since 1987.

Differentiator

Problem solved

Functional benefit

Products and services

• Document Scanning Services
• Large Format Scanning Scanning service for oversized documents such as architectural blueprints, engineering drawings, and construction plans up to A0 size, converting them into digital formats.
• Microfilm & Microfiche Scanning
• Slide & Photo Scanning
• Post Room Services
• Healthcare Document Scanning
• Government Document Scanning
• Legal Document Scanning
• Financial Document Scanning
• Insurance Document Scanning
• Manufacturing Document Scanning
• Retail Document Scanning
• Real Estate Document Scanning
• Transport & Logistics Document Scanning

Quantifiable outcome

• Processes over 500,000 documents per month
• +1 more outcomes

Named customers4 records

Segments10 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature3 records

Scale indicators4 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Crown Records Management: UK records management provider (part of the Restore group) offering secure document storage, scanning and digital mailroom services to public and private sector clients. Competes with DAAS for NHS, MOD and corporate digitization contracts at the upper end of the market.
• Iron Mountain Incorporated: Global records and information management company offering secure document storage, scanning and digital transformation services. Overlaps with DAAS in regulated-sector digitization and chain-of-custody services, with vastly larger scale and global footprint.
• Restore plc (Restore Digital): UK-listed records management and digitization group operating a nationwide scanning bureau network. Direct overlap in document scanning, microfilm digitization and digital mailroom services for regulated UK customers, but at substantially greater scale and with a broader records-storage portfolio.
• Cintas Corporation: Large North American business services firm providing document scanning, shredding and information management services to enterprise customers. Comparable in core digitization offerings though primarily US-focused and operating at much larger scale.

Direct peers

• Pearl Scan Solutions: UK-based document scanning bureau offering paper-to-digital conversion, OCR, large-format and microfilm scanning for legal, healthcare and financial sectors. Closest head-to-head mid-market competitor to DAAS, with a similar service mix and B2B sales-led model.
• ScanDoc (UK): UK-based document scanning bureau providing high-volume paper-to-digital conversion, OCR and indexing services to NHS, legal and corporate clients. Mid-market competitor with comparable service mix and UK geographic focus to DAAS.
• Tandem Document Solutions: UK document scanning and records management bureau serving legal, financial and public sector clients. Similar service portfolio (paper-to-digital conversion, OCR, secure collection) and mid-market positioning to DAAS.
• Microform Imaging: UK-based specialist in document scanning and microfilm/microfiche digitization, serving archives, libraries and corporate clients. Directly comparable to DAAS in microfilm and legacy-format digitization capabilities.

Others

• ABBYY: Global provider of OCR and Intelligent Document Processing (IDP) software used by scanning bureaus and enterprises to automate document capture. Adjacent/competing technology layer that increasingly threatens pure-play scanning bureaus like DAAS as enterprise customers adopt in-house IDP.

Regional players

• The Scanning Shop: UK document scanning bureau offering paper-to-digital conversion, large-format and microfilm scanning to SME and public-sector customers. Closely comparable in scale, service mix and B2B sales approach to DAAS.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/da-archive-solutions-limited

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about D A Archive Solutions