apostilla

What apostilla does

Apostilla (legally Expert Docs, LLC, doing business as Apostilla.com and Documents International, LLC) is a US-based document authentication and translation services provider founded in 2005 and headquartered in Houston, Texas. The company specializes in apostille certification for US-issued documents (all 50 states plus Puerto Rico), Mexican-issued documents, and embassy legalization for non-Hague Convention countries, complemented by certified translation services (US Certified Translations and Mexican Perito Traductor Sworn Translations) in more than 10 languages and a Remote Online Notarization offering that enables clients worldwide to complete notarization and apostille via video conference. Its technology stack is workflow-oriented rather than platform-software: secure online intake forms, document upload portals, WhatsApp-based coordination, video-conference-based notarization, and a distributed network of receiving/shipping offices (Houston, Washington DC, New York, California, Florida, Texas, Mexico City, and additional US satellite locations) that anchor the physical logistics of moving documents through state and federal agencies.

The company operates a direct-to-consumer and inside-sales model, charging per-document transaction fees that range from $195 (Economy) to $295 (Standard) to $370 (Rush on Copies) for US apostilles, $325+ for Remote Notary + Apostille, and $745+ for Embassy Legalization, with add-on notarization ($25) and county clerk certification ($125) fees. Customer segments span individuals pursuing dual citizenship (particularly Portuguese, Spanish, Italian, German, French), international students, international couples, expatriates and migrants, international property owners, and law firms and corporations (with named enterprise references including Exxon Mobil, Shell, Baker McKenzie, Lockheed Martin, Marriott, and Schlumberger). Distribution is primarily self-serve via the website, supplemented by phone, WhatsApp, email, and a 200+ article SEO blog with state-specific landing pages, bilingual English/Spanish content, a Google Business profile, and BBB A+ accreditation. In November 2025 the company entered a partnership with RecordClick to offer an end-to-end citizenship-by-descent ecosystem, signaling a shift from pure per-document transactions toward bundled vertical offerings in the immigration-adjacent legal services market.

Name

apostilla

Legal name

Expert Docs, LLC

Website

https://apostilla.com/

Company type

Private

Founded year

2010

Operating status

Operating

Headcount range

1–10 employees

Short description

Apostilla is a US-based document authentication and translation services provider, founded in 2005, offering US and Mexican apostille, embassy legalization, certified translations in 10+ languages, and remote online notarization to individual consumers, law firms, and corporations across the Americas and Europe.

Ownership category

akta.pro rank

Product category

Document Authentication Services

NAICS

Offices of Notaries (54112), Offices of Notaries (541120), Translation and Interpretation Services (54193)

SIC

Services-Legal Services (8111)

akta.pro primary industry

Visa Documentation, Translation, Notarization & Apostille Services (EDAIADAD)

akta.pro secondary industry

Consular Appointment, Document Legalization & Attestation Services (Apostille) (THACAKAE)

Keywords

• Document authentication services
• Apostille services
• Embassy legalization
• Certified translation services
• Remote online notarization

Headquarters

HQ city

The Woodlands

HQ country

United States

HQ region

North America

Offices8 records

Markets served

GTM type

B2C

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Others

Revenue model

1. US Apostille Services: One-time transaction fees for apostilling US-issued documents (birth certificates, marriage certificates, diplomas, powers of attorney, FBI background checks, corporate documents, etc.) for use in Hague Convention countries. Pricing tiers include Standard ($295), Economy ($195), and Rush on Copies ($370). Additional fees apply for notarization ($25) and county clerk certification ($125).
2. Mexican Apostille Services: One-time fees for apostilling documents issued in Mexico, including vital records, federal background checks, and notarized documents. Serves clients seeking dual citizenship or document legalization for use abroad.
3. Embassy Legalization Services: Higher-value service ($745+ base fee) for documents to be used in non-Hague Convention countries. Includes notary, state legalization, US Department of State authentication, and embassy legalization. Additional embassy-specific fees may apply.
4. Translation Services: US Certified Translations (notarized and certified) in Spanish, English, French, Italian, German, Portuguese, Chinese, Hebrew, Japanese, and other languages. Mexican Sworn Translations (Perito Traductor) available in Spanish, English, French, Italian, German, Portuguese, and Arabic. Quotes provided within 12 business hours.
5. Remote Notary Services: Remote online notarization combined with apostille, priced at $295 for rush apostille plus $30 per notary signature. Enables clients worldwide to notarize documents electronically without traveling to a notary.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels7 records

Core offering

Apostilla.com provides document authentication, apostille certification, embassy legalization, certified translation, and remote online notarization services for US, Mexican, and Puerto Rican documents intended for international use. The company handles end-to-end processing of vital records, corporate documents, academic credentials, and FBI background checks through a network of receiving offices in the US and Mexico, with bilingual English and Spanish support. Service offerings span all 50 US states, Puerto Rico, and Mexico, targeting individuals seeking dual citizenship, international students, expatriates, law firms, and corporations needing documents legalized for use abroad.

Product overview

Apostilla.com (operated by Expert Docs, LLC and Documents International, LLC) operates as a service-based document authentication platform offering apostille and embassy legalization services. The core offering consists of US Apostille Services for documents from all 50 US states, complemented by Mexican Apostille Services and Puerto Rico Apostille Services. Supporting the core apostille products are translation services including US Certified Translations and Mexican Sworn Translations (Perito Traductor). Additional service modules include Embassy Legalization for non-Hague countries, Remote Notary + Apostille for remote document authentication, Rush Apostille on Copies for expedited digital processing, and International Apostille Consulting for foreign-issued documents. The company also offers a Citizenship-by-Descent Ecosystem through partnership with RecordClick for dual citizenship applications. Pricing tiers include Standard ($295), Economy ($195), and Rush ($370) apostille services.

Differentiator

Problem solved

Functional benefit

Products and services

• US Apostille Services
• Mexican Apostille Services
• Puerto Rico Apostille Services
• Embassy Legalization Services
• US Certified Translations
• Mexican Sworn Translations (Perito Traductor)
• Remote Notary + Apostille Service
• Rush Apostille on Copies
• Canadian Legalization Services
• Citizenship-by-Descent Ecosystem

Quantifiable outcome

• Thousands of clients served globally since 2005
• +3 more outcomes

Named customers16 records

Segments6 records

Ideal customer profiles4 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature3 records

Partnerships

One partnership is on record.

• RecordClickcoreStrategic or Co-development Partner · 3 November 2025Apostilla-USA partnered with RecordClick to develop the first end-to-end citizenship-by-descent ecosystem, linking genealogical research with document authentication and legal processing. The collaboration aims to simplify the process for clients seeking dual citizenship, particularly in Portugal, by combining RecordClick's genealogical research services with Apostilla's document apostille and legalization capabilities.

Scale indicators5 records

Recent moves9 records

Expansion highlights5 records

Broad incumbents

• CIBT (TripLinkVisa): Global visa, passport, and document authentication/legalization incumbent serving both enterprise travel desks and individuals. Overlaps with Apostilla's embassy legalization and corporate-client offerings but at much larger scale and broader portfolio scope.
• BLS International: Large-scale global visa, passport, and attestation/document legalization services company operating government-administered centers. Comparable in document authentication workflow but serves a much wider geographic and service footprint than Apostilla.

Direct peers

• VisaHQ: Online visa, passport, and document authentication service for travelers and immigrants worldwide. Directly comparable to Apostilla in digital-first processing of apostille and consular authentication for individuals and small businesses.
• The Apostille Group: Direct US competitor offering apostille and document legalization services for US and international clients. Comparable product line, pricing tiers, and direct-to-consumer digital model to Apostilla.
• Rapid Apostille: Direct competitor providing expedited US apostille and authentication services from multiple shipping locations. Closely overlapping service catalog and rush-pricing structure with Apostilla.
• State Apostille: Direct competitor offering apostille services for documents issued across all US states, with comparable tiered pricing and turnaround options. Competes head-to-head in the same addressable market.
• Stampplicity: Apostille and document legalization services provider with online ordering and multi-state document receipt. Operates the same customer acquisition playbook (SEO + digital intake) as Apostilla.

Emerging players

• Notarize.com: Remote online notarization platform enabling fully digital notarization workflows. Overlaps with Apostilla's Remote Notary + Apostille offering and represents a more software-first approach to a shared slice of the workflow.
• Boundless: Digital immigration services platform helping individuals navigate visas, green cards, and citizenship filings. Serves the same end customer (immigration applicants) as Apostilla but addresses the legal-application layer rather than document authentication.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/ApostilleService
• Instagraminstagram.com/diyapostille

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about apostilla