What PHS Data Solutions does

PHS Data Solutions (legal entity: Document and Data Management) is a privately-held UK document and data management company headquartered in Caerphilly, Wales, founded in 2016. The company operates a horizontally-positioned service portfolio that spans the full document lifecycle for UK-based business customers: secure on-site and off-site document shredding, secure sensitive-data disposal (with an explicit focus on PR and marketing agencies), and automated digital mailroom services delivered through its wholly-owned subsidiary product Capital Capture. Capital Capture converts incoming paper correspondence into digital records by automatically classifying documents, extracting content, and routing data into customer business software databases in real time, functioning as a bridge between physical mail and digital workflow systems.

The business generates revenue through a blend of recurring digital mailroom subscriptions and managed-service shredding contracts, with downstream recycling of shredded paper as a professional-services revenue stream. Distribution is direct, combining on-site shredding trucks and facility-based processing, with no public pricing disclosure. Customer acquisition is primarily content-driven via the corporate website and organic social (notably a co-branded Twitter presence with A1 Datashred), targeting organizations with high paper correspondence volume, agencies handling sensitive client documentation, and firms pursuing data security certifications such as SOC2 or ISO 27001. The company also offers business security advisory covering threat assessment, audit support, and incident response planning.

The operating footprint is single-country (United Kingdom) with no disclosed headcount, revenue, funding, investor base, or ownership structure. Only one customer logo is publicly referenced (Allott Associates, a PR agency). No patents, awards, regulatory actions, leadership team disclosures, or M&A activity are recorded in the source material.

Name

PHS Data Solutions

Legal name

Document and Data Management

Website

https://phsdatasolutions.co.uk

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

1,001–5,000 employees

Short description

PHS Data Solutions is a UK-based privately-held document and data management company providing secure on-site and off-site shredding, sensitive data disposal, business security advisory, and automated digital mailroom services via its Capital Capture subsidiary, serving paper-heavy UK businesses and PR agencies.

Ownership category

akta.pro rank

Product category

Document Management Services

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821), Other Business Service Centers (including Copy Shops) (561439)

SIC

Services-Computer Processing & Data Preparation (7374), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP) (HDAEAGAD)

akta.pro secondary industries

Data Destruction Services (On-site/Off-site, Media Sanitization) (BPALAIAC), Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG), Content Governance, Compliance, Retention & eDiscovery (HDAEAGAJ)

Keywords

• Document shredding services
• Digital mailroom automation
• Secure data disposal
• Document workflow management
• Business information security

Headquarters

HQ city

Caerphilly

HQ country

United Kingdom

HQ region

Europe

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Digital Mailroom Services: Automated document processing and correspondence management services, converting paper workflows to digital with integration into existing business systems.
2. Document Shredding Services: Secure document destruction services available on-site or off-site, including ongoing scheduled shredding contracts and one-time purge services for sensitive materials.
3. Document Recycling: Environmentally focused service where shredded documents are recycled into new paper products, providing sustainability benefits alongside secure disposal.

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

PHS Data Solutions provides digital mailroom automation and secure document destruction services to UK businesses. Its Capital Capture platform automates paper correspondence handling, extracting content and routing it into existing business software databases in real time. Complementary services include on-site and off-site document shredding with recycling, secure sensitive data disposal (notably for PR and marketing agencies), and business security advisory covering SOC2 and ISO 27001 certifications.

Product overview

PHS Data Solutions is a document and data management company operating as a single unified service offering rather than a modular platform. The core portfolio centers on Capital Capture for automated business correspondence and digital mailroom automation, complemented by document shredding and secure disposal services, and business security advisory services. Capital Capture serves as the primary technology product, automating paper-to-digital document workflows, while the shredding and disposal services provide the physical document lifecycle management component.

Differentiator

Problem solved

Functional benefit

Brands

• Capital Capture: Part of PHS Data Solutions, specializes in automated business correspondence and digital mailroom solutions, revolutionizing mail rooms into hubs for integrated paper and document workflow.

Products and services

• Capital Capture Automated business correspondence platform that revolutionises mailroom operations into an integrated paper and document workflow hub. Automates initial document handling, screening, and content extraction with minimal human intervention, routing documents to appropriate software databases in real time.
• Digital Mailroom Services Managed service that bridges physical paper correspondence and electronic document management systems, providing automated document processing, routing, and integration with business software databases.
• Document Shredding Services Secure document destruction service available on-site at the customer workplace or off-site at the provider facility, with secure transportation and recycling of shredded materials into new paper products, compliant with Data Protection Act requirements.
• Business Security Services Advisory services covering security program development, threat assessment, third-party audit recommendations (SOC2, ISO 27001), employee security engagement strategies, and incident response planning.
• Sensitive Data Disposal Secure disposal solutions for sensitive client documents, addressing PR agencies and marketing companies that handle confidential information, crisis management documents, and client business planning materials.

Named customers1 record

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

AI capability3 records

Feature3 records

Scale indicators4 records

Recent moves5 records

Expansion highlights4 records

Market position

Competitive moat3 records

Customer concentration

• LinkedInlinkedin.com/company/phsdatasolutions

Revenue estimate

Valuation estimate

Number of profiles

Subsidiaries1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about PHS Data Solutions