PfH Scotland

Name

PfH Scotland

Legal name

Procurement for Housing Scotland

Website

https://pfhscotland.co.uk

Company type

Private

Founded year

2005

Operating status

Operating

Headcount range

51–100 employees

Short description

PfH Scotland is a Stirling-based membership procurement organisation that provides compliant procurement frameworks, Dynamic Purchasing Systems, and the Quantum spend-management platform to Scottish housing associations, local authorities, and registered social landlords.

Ownership category

akta.pro rank

Product category

Social Housing Procurement Services

SIC

Services-Facilities Support Management Services (8744)

akta.pro primary industry

Public Procurement & Contracting (BPAIAEAE)

Keywords

• Social housing procurement
• Procurement frameworks
• Dynamic purchasing systems
• Contract management software
• Public sector procurement

Headquarters

HQ city

Stirling

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Framework Membership Access: PfH Scotland frameworks are free to use for eligible members (housing associations, local authorities, registered social landlords, ALEOs). The organization generates revenue through supplier participation fees and framework administration charges built into supplier contracts. Members access pre-vetted supplier panels without direct charges.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

PfH Scotland provides compliant procurement solutions to Scottish social housing providers, including pre-vetted supplier frameworks, Dynamic Purchasing Systems (DPS), specialist consultancy, and the Quantum spend and contract management platform. Membership is free for eligible Scottish public sector bodies such as housing associations, local authorities, registered social landlords, and ALEOs, with revenue generated through supplier framework participation fees.

Product overview

PfH Scotland is a specialist procurement partner for Scotland's social housing sector offering a portfolio of procurement solutions including frameworks, Dynamic Purchasing Systems (DPS), consultancy services, and the Quantum technology platform. The core product is the Quantum spend and contract management platform, which is complemented by over 26 procurement frameworks covering building works and materials, fire safety, heating, planned works, responsive repairs, and specialist services. DPS solutions provide flexible procurement routes where new suppliers can join at any time. The company serves housing associations, local authorities, ALMOs, and registered social landlords across Scotland, with all frameworks compliant with the Procurement Reform (Scotland) Act 2014.

Differentiator

Problem solved

Functional benefit

Brands

• Quantum: Spend and contract management platform providing visibility and control across contracts, spend analysis, and supplier performance for Scottish housing providers.
• SHED (Social Housing Emerging Disruptors)

Products and services

• Quantum Platform Spend and contract management platform that consolidates contract documentation, spend data, and supplier performance in one place for Scottish housing providers, enabling KPI tracking, social value commitment management, and accountability reporting to boards and tenants.
• Fire Safety Works Framework Procurement framework providing Scottish housing providers compliant access to accredited contractors for fire detection systems, passive fire protection, fire doors, cladding remediation, and whole-building fire protection works, structured across 11 lots with 24 suppliers.
• Heating Solutions Framework Procurement framework providing compliant access to accredited heating contractors for domestic and commercial heating servicing, repairs, maintenance, and installation, structured across domestic, commercial, and combined lots with 4 suppliers.
• Interior Decorating and Furnishing Solutions Framework Consolidated procurement framework covering paints, decorating supplies, flooring, furniture, and recycled paint products across 6 lots including retail decorative solutions, trade decorative solutions, recycled paint, furniture, flooring, and furniture rental.
• Materials Supply Framework Procurement framework providing compliant access to building and maintenance materials including plumbing, heating, gas, electrical, building materials, and aids and adaptations, with managed store solutions and multi-vendor van-stock technology, comprising 15 suppliers.
• Planned Works Framework Procurement framework for planned maintenance works including kitchens, windows, doors, electrical, roofing, cyclical painting, property refurbishment, and surrounding works, with 12 lots and 37 suppliers including 22 SMEs.
• Responsive Housing Repairs and Void Property Services Framework Procurement framework providing access to contractors for reactive maintenance, void refurbishment, cleaning, clearance, and property security services across 5 lots, with pricing structured around M3NHF Schedule of Rates v7.2.
• Fire Safety Consultancy Framework Procurement framework providing access to fire safety consultancy services including Type 1-4 fire risk assessments, technical fire safety advice, fire engineering design, and training services across national and Scotland regional lots.
• Asset Decarbonisation & Retrofit DPS Dynamic Purchasing System providing access to PAS 2035 accredited coordinators and contractors for retrofit assessments, fabric-first upgrades, and whole-house retrofit projects.
• Capital Works and Associated Services DPS Dynamic Purchasing System providing access to national and regional contractors for whole-house refurbishment, kitchens, bathrooms, heating, electrical, and associated works.
• Compliance Services and Associated Works DPS Dynamic Purchasing System providing access to accredited contractors for fire risk assessments, fire doors, sprinklers, emergency lighting, and other compliance-related works.
• Energy Supply and Services DPS Dynamic Purchasing System providing access to accredited providers of gas and electricity supply, energy brokerage, and risk management services.
• Responsive Repairs, Voids and Associated Works DPS Dynamic Purchasing System providing access to national and regional contractors for reactive maintenance and void refurbishment, with new suppliers able to join at any point during the agreement period.
• Procurement Consultancy Services Hands-on procurement consultancy providing bespoke procurement advice, market research, contract formation, and ongoing contract management support for Scottish housing providers.

Quantifiable outcome

• Over £7 million in administrative savings delivered through aggregated billing approach over five years
• +2 more outcomes

Named customers18 records

Segments4 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature1 record

Partnerships

Four partnerships are on record, tiered core.

• HousemarkcoreOthersHousemark is a housing sector data and insights organization. PfH Scotland displays the Housemark logo on their website indicating a partnership for sector benchmarking and data sharing. Housemark provides performance data that helps PfH Scotland demonstrate value to members.
• Scottish Federation of Housing Associations (SFHA)coreOthersSFHA is the representative body for housing associations in Scotland. PfH Scotland displays the SFHA logo indicating membership/partnership. SFHA membership provides credibility and access to the housing association network across Scotland.
• Chartered Institute of Housing (CIOH)coreOthersCIOH is the professional body for housing professionals in the UK. PfH Scotland displays the CIOH logo indicating a partnership that provides professional credibility and access to housing professionals.
• National Housing Federation (NHF)coreOthersNHF is the trade body for housing associations in England. PfH Scotland displays the NHF logo indicating a partnership providing cross-border credibility and connection to the English housing association sector.

Scale indicators6 records

Recent moves6 records

Expansion highlights4 records

Others

• Proactis: Proactis is a UK/EU-based procurement and spend management software vendor whose platform competes with PfH Scotland's Quantum platform in the housing-association spend analytics category. It is an adjacent enabling technology peer rather than a direct framework competitor.
• CHAS (Contractors Health and Safety Assessment Scheme): CHAS is a UK-wide accreditation and supplier-vetting scheme used by housing associations and public bodies to pre-qualify contractors. It is an adjacent ecosystem participant whose supplier-pre-qualification services overlap with PfH Scotland's supplier vetting processes.

Broad incumbents

• Crown Commercial Service (CCS): CCS is the UK's largest public procurement organisation, providing framework agreements to the entire UK public sector. It is a broad incumbent that overlaps with PfH Scotland on categories such as facilities, professional services, and workplace solutions, though it does not specialise in Scottish housing legislation.
• Yorkshire Purchasing Organisation (YPO): YPO is a UK public buying organisation supplying over 20,000 products and services to schools, councils, and the wider public sector. It operates a comparable framework-plus-catalogue model with significant scale advantages, making it a broad incumbent peer.
• ESPO (Eastern Shires Purchasing Organisation): ESPO is a large UK public sector purchasing organisation owned by local authorities, offering framework agreements across education, catering, facilities, and corporate services. It is a broader incumbent in the same public procurement category, with comparable framework, supplier-vetting, and consultancy mechanics.

Direct peers

• Procurement for Housing (PfH): PfH is the parent organisation of PfH Scotland and provides parallel procurement frameworks, DPS solutions, and consultancy for English housing associations. It is the most directly comparable peer in terms of business model, framework structure, and member base, differing only in geography and legislative regime.
• Scotland Excel: Scotland Excel is the local authority-owned centre of procurement expertise for Scotland's 32 councils. It is the closest direct peer to PfH Scotland, offering comparable framework agreements and procurement services to Scottish public sector bodies, particularly competing for council member wallet share.
• National Procurement (Scotland): National Procurement is a Scottish Government directorate that manages collaborative procurement contracts for the Scottish public sector. It is a direct competitor in Scotland, particularly for non-housing public sector categories, and competes for the same suppliers and member bodies.

Regional players

• HealthTrust Europe: HealthTrust Europe is a UK-based group purchasing organisation that provides procurement frameworks predominantly to NHS and healthcare customers. It is a UK regional player with a comparable framework-and-supplier-vetting model, useful as a peer for the consortium-style operating structure.
• Procurement Wales / Wales Procurement Alliance: Procurement Wales and the Wales Procurement Alliance provide collaborative procurement frameworks for Welsh public sector bodies. They are a regional peer operating under a similarly devolved legislative regime, providing useful comparison for the regulatory and language-of-procurement design PfH Scotland has built.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/PfHScotland
• LinkedInlinkedin.com/company/pfh-scotland

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about PfH Scotland