Kansas Department of Administration

What Kansas Department of Administration does

The Kansas Department of Administration is a state government agency created by the Kansas Legislature in 1953, headquartered in Topeka, Kansas, and operating as the centralized administrative backbone for the executive branch. The agency is led by Secretary of Administration Adam Proffitt (appointed January 2023, sworn in April 2023), who simultaneously serves as the state Director of Budget, and oversees approximately 500 employees across offices covering Personnel Services, Accounts & Reports, Facilities & Property Management, Financial Management, Procurement & Contracts, Printing/Mailing/Surplus, Systems Management, Public Affairs, and Chief Counsel.

The agency's core technology platform consists of statewide enterprise systems: SHARP (Statewide Human Resources & Payroll) for HR and payroll across all Kansas state agencies; SMART (Statewide Management, Accounting & Reporting Tool) for financial management, accounting, and reporting; KLPM (Kansas Learning & Performance Management) with LinkedIn Learning integration for training and performance reviews; KDRS/KTOP for debt recovery and federal payment offsetting; the eSupplier Portal for procurement; and supporting portals including KanView for transparency and Employee Self-Service. Adjacent operational services include Printing & Mailing operations, four Surplus Property programs (State Surplus, Federal Surplus, LESO/1033, FPVS) with GovDeals public auctions, the Employee Information Center, and the Kansas WISE employee development program.

Funding is primarily through annual state general fund appropriations from the Kansas Legislature, with services provided to other state agencies at no direct charge. Limited fee-based revenue streams exist: KORA public-records fees ($0.25/page with $18-$60/hour staff-time charges), Setoff Program collection retainage (17% from state agencies, 19-24% from municipalities), 1099 document processing, surplus property sales, and printing services. Customers consist of all Kansas state agencies, an estimated 30,000+ state employees, and Kansas taxpayers/citizens served through transparency, public-records, and surplus-property channels. The agency is statutorily enabled (not a private investment target), and operates under executive-branch oversight with no equity ownership.

Name

Kansas Department of Administration

Legal name

Kansas Department of Administration

Website

https://admin.ks.gov

Company type

Public

Founded year

1953

Operating status

Operating

Headcount range

51–100 employees

Short description

Kansas Department of Administration is the Kansas state government agency providing centralized administrative services — HR/payroll (SHARP), financial management (SMART), procurement, training (KLPM), debt recovery, surplus property, and printing — to all state agencies and an estimated 30,000+ state employees.

Ownership category

akta.pro rank

Product category

State Government Administrative Services

NAICS

Executive, Legislative, and Other General Government Support (921), Administration of Human Resource Programs (except Education, Public Health, and Veterans' Affairs Programs) (92313), Administration of Economic Programs (9261)

SIC

Services-Engineering, Accounting, Research, Management (8700), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Governor/Executive Office & Cabinet Administration (BPAIABAA)

akta.pro secondary industry

State/Provincial Labor, Employment Standards & Workforce Development Administration (BPAIABAN)

Keywords

• State government administration
• Public sector services
• Government procurement contracting
• Human resources payroll
• Financial management reporting

Headquarters

HQ city

Topeka

HQ country

United States

HQ region

North America

Offices5 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Infrastructure, Others

Revenue model

1. State Government Appropriations: Primary funding through annual state budget appropriations from Kansas state tax revenues. The agency is funded through the state general fund and provides services to other state agencies at no cost.
2. Fee-based Services: Certain services generate fees including 1099 document processing, KORA record requests ($0.25/page), surplus property sales, and printing services for agencies
3. Debt Collection Fees: Setoff Program retains percentage of collected debts (17% from state agencies, 19-24% from municipalities) for program administration

Pricing tiers

Go-to-market motion1 record

Distribution channels5 records

Marketing channels6 records

Core offering

The Kansas Department of Administration is a centralized state government service agency that delivers shared administrative services to Kansas state agencies, state employees, and citizens. Core offerings include statewide human resources and payroll (SHARP), financial management and reporting (SMART), learning and performance management (KLPM), procurement and contracting, printing and mailing, surplus property management, and debt recovery programs (KTOP and Setoff).

Product overview

The Kansas Department of Administration operates as a service agency providing centralized administrative services to Kansas state government. The agency's offerings include two major enterprise systems: SHARP (Statewide Human Resources & Payroll) for HR and payroll management, and SMART (Statewide Management, Accounting & Reporting Tool) for financial management. Supporting these are KLPM (Kansas Learning & Performance Management) for training and performance reviews, the Kansas Digital Imaging Program Fund for document imaging grants, Printing & Mailing Services for state agency printing needs, and Surplus Property Programs managing state and federal surplus. The agency also provides Procurement & Contracts services including the eSupplier portal, debt collection programs (KTOP and Setoff Program), the Employee Information Center with STAR Discount Program, Kansas WISE professional development, KORA records access, and the State Internship Program. Citizen-facing services include KanView transparency portal and travel services.

Differentiator

Problem solved

Functional benefit

Products and services

• SHARP (Statewide Human Resources & Payroll)
• SMART (Statewide Management, Accounting & Reporting Tool)
• KLPM (Kansas Learning & Performance Management)
• Procurement & Contracts Services
• Kansas Treasury Offset Program (KTOP)
• Setoff Program
• Surplus Property Programs
• Printing & Mailing Services
• Kansas Digital Imaging Program Fund
• KanView Transparency Portal
• State Employee Travel Center
• Kansas Open Records Act (KORA) Services
• Kansas State Internship Program
• Employee Information Center
• Kansas WISE (Women In State Employment)

Quantifiable outcome

• Kansas Treasury Offset Program (KTOP) collects delinquent state debts by offsetting federal non-tax payments
• +2 more outcomes

Named customers3 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

Feature6 records

Partnerships

Four partnerships are on record, tiered core.

• U.S. Department of the Treasury Bureau of the Fiscal Service (BFS)coreStrategic or Co-development Partner · 1 March 2015Reciprocal agreement between State of Kansas and BFS under the Kansas Treasury Offset Program (KTOP). Allows collection of delinquent state debt by offset of federal non-tax payments, and collection of delinquent federal debt by offset of state payments.
• EAN Services LLC (Enterprise Rental)coreStrategic or Co-development PartnerState of Kansas Enterprise Rental Program agreement with EAN Services LLC (Enterprise Rental) for passenger vehicle and box truck rentals for official state travel. Provides discounted rates and streamlined booking process for state employees traveling on official business.
• LinkedIn LearningcoreTechnology or IntegrationLinkedIn Learning courses are integrated into the KLPM (Kansas Learning & Performance Management) system and made available to employees in participating state agencies, providing access to professional development content.
• Law Enforcement Agencies (LESO/1033 Program)coreChannel Partner/ Reseller/ DistributorLaw Enforcement Support Office (LESO)/1033 Program provides law enforcement agencies across Kansas access to federal government excess property including weapons, vehicles, and equipment before it becomes available through the general Federal Surplus Property program.

Scale indicators3 records

Recent moves8 records

Expansion highlights5 records

Regional players

• Government Accountability Office (GAO): The federal oversight body that sets internal controls, audit, and financial reporting standards (such as those Kansas adopts in SMART and the Annual Comprehensive Financial Report) — comparable in oversight and standards-setting role.

Emerging players

• Workday (Public Sector): Cloud HCM and finance platform widely adopted by state governments as an alternative to legacy statewide ERP systems like SHARP and SMART; relevant as the competitive modernization direction Kansas could pursue.

Others

• NASPO (National Association of State Procurement Officials): The national association supporting state procurement officials, directly comparable to Kansas's Office of Procurement & Contracts function and the eSupplier portal in scope and mission.
• NASCA (National Association of State Chief Administrators): The national membership organization of state chief administrators, currently presided over by Kansas Secretary Proffitt; it sets best practices that Kansas DofA implements and benchmarks against, making it an ecosystem peer.
• U.S. Department of the Treasury Bureau of the Fiscal Service: The federal counterpart that Kansas DofA partners with reciprocally through KTOP for offset of federal vs. state payments; functionally comparable as a centralized debt and financial management authority.

Direct peers

• Florida Department of Management Services: Florida's central administrative agency providing HR, payroll, procurement, facilities, and technology services to state agencies — closely parallel to Kansas's SHARP/SMART/KLPM shared services model.
• Texas Department of Information Resources: Texas's central state technology authority overseeing statewide IT contracts, shared technology services, and procurement frameworks — analogous to Kansas's Systems Management, SMART, and Procurement & Contracts operations.
• California Department of General Services: California's cabinet-level central administrative agency providing procurement, real estate, fleet, printing, and administrative services to state agencies — a direct functional peer to the Kansas Department of Administration's shared services mandate.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat5 records

Key risks5 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/KSDofA
• Instagraminstagram.com/KansasAdmin
• LinkedInlinkedin.com/company/kansas-department-of-administration

Revenue estimate

Valuation estimate

Number of profiles

Profiles12 records

Funding overview

Funding rounds

Investors

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M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Kansas Department of Administration