WaIO Events and experiences

What WaIO Events and experiences does

WaIO Events and experiences is a privately held, full-service event management and experiential marketing company headquartered in Bengaluru, Karnataka, India. Founded in 2017, the firm delivers six integrated service lines — Conference, Entertainment, Brand Activation (BTL), Retail Branding, Media Production, and Corporate Gifting — to enterprise and mid-market corporate clients. Its stated customer base includes multinationals such as Shell, Maruti, PVH, Iron Mountain, EY, Aditya Birla, Tommy Hilfiger, Calvin Klein, Radisson, and Geojit, with the company claiming 100+ clients and 500+ completed projects over 7+ years of operation.

The business model is professional services-based and project-by-project. Revenue is generated through bespoke, quote-based engagements priced per event according to scope, scale, and client requirements; billing is structured as multi-year contracts in some cases. The core "technology" is operational — a vendor network combined with an in-house creative team of six people (Sreekanth Jayan in UI/UX, Harvin in apps development, Umesh Singh, and Veeramani) — rather than a proprietary software platform. There are no patents, no APIs or SDKs, and no AI/ML capabilities disclosed; competitive advantage is positioned around execution quality, integrated service breadth, and enterprise client relationships.

Go-to-market is enterprise field sales with light digital support: a website portfolio, client testimonials, blog content, and a "Get a Quote Now" form serve as the primary inbound lead capture, while referrals from existing enterprise clients and direct outreach drive mid- and bottom-funnel demand. Geographically, the company operates exclusively within India with no disclosed international footprint. The firm is founder/management-owned with no institutional investors, parent company, or M&A activity identified in the available data.

Name

WaIO Events and experiences

Legal name

WAIO EVENTS

Website

https://waioevents.com

Company type

Private

Founded year

2017

Operating status

Operating

Headcount range

1–10 employees

Short description

WaIO Events and experiences is a Bengaluru-based, full-service event management and experiential marketing firm founded in 2017, delivering conferences, brand activations, retail branding, media production, and corporate gifting to enterprise clients across India.

Ownership category

akta.pro rank

Product category

Event Management Services

NAICS

Convention and Trade Show Organizers (561920)

SIC

Services-Advertising (7310), Services-Advertising Agencies (7311)

akta.pro primary industry

Event Strategy & Experience Design (BPAFAGAA)

akta.pro secondary industry

Event Production & Technical Services (AV, Lighting, Staging) (BPAFAGAB)

Keywords

• Event management services
• Brand activation services
• Corporate conference planning
• Experiential marketing agency
• Retail branding solutions

Headquarters

HQ city

Bengaluru

HQ country

India

HQ region

Asia

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Technology or R&D, Supply Chain

Revenue model

1. Event Management Services: WaIO generates revenue through project-based fees for event planning, brand activation, conference management, entertainment events, retail branding, media production, and corporate gifting. Each engagement is customized and priced per project based on scope, scale, and client requirements.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels3 records

Core offering

WaIO Events and experiences is a full-service B2B event management company that plans, organizes, and executes corporate conferences, entertainment events, brand activations (BTL), retail/shop branding, corporate video media production, and customized corporate gifting for enterprise clients. Each engagement is scoped, priced, and delivered as a bespoke project by an in-house team of approximately six staff backed by a dedicated vendor network across India.

Product overview

WaIO Events is a full-service event management company offering six integrated service offerings: Conference (corporate event planning and execution), Entertainment (live event experiences), Brand Activation (BTL marketing campaigns), Retail Branding (shop/stall design and branding), Media Production (corporate video production), and Corporate Gifting (customized branded merchandise). The company operates as a single unified service portfolio where clients can engage one or multiple services for their events and branding needs.

Differentiator

Problem solved

Functional benefit

Products and services

• Conference End-to-end corporate conference services — conceptualization, planning, organizing, and execution — for enterprise clients such as Iron Mountain, Shell, Maruti, Geojit, EY, PVH, Shahi, Alchimetrics, and Happiest Health.
• Entertainment Live entertainment event services including trademark events and festive celebrations across various Indian cities, creating brand-etched experiences for festive audiences.
• Brand Activation BTL (Below the Line) marketing strategy and execution services — tie-ups, promotions, and offline/online brand engagement campaigns — designed to connect brands with consumers and create memorable consumer engagement.
• Retail Branding Shop and stall branding services across all locations and industries, combining brand strategy with creative practical design for retail environments.
• Media Production Corporate video production services covering industrial, marketing, training, live events, and performing arts videos, with creative styling and fast turnaround for enterprise and event clients.
• Corporate Gifting Customized corporate gift solutions for clients and employees, including branding and merchandise with personalized boxes aligned with company guidelines.

Quantifiable outcome

• 100+ Happy Clients, 500+ Complete Projects, 7+ Years in operation, 10+ Award wins

Named customers18 records

Segments1 record

Ideal customer profiles1 record

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Partnerships

One partnership is on record.

• BeldenminorStrategic or Co-development PartnerWaIO Events served as a Summit Partner for a Belden summit event. The partnership involved event execution and management for the summit, with project images featured in the company's portfolio. This represents a project-specific strategic engagement rather than an ongoing alliance.

Scale indicators4 records

Recent moves4 records

Expansion highlights4 records

Direct peers

• Percept Limited: Indian experiential marketing and event management conglomerate with divisions across events, entertainment, and brand activation. Comparable in service breadth (conferences, brand activations, IP-led events) to WaIO's integrated offerings.
• Encompass Events: India-headquartered experiential marketing and event management agency serving enterprise clients with conferences, product launches, and brand experiences. Closely aligned in target market and delivery model.
• SHOWTIME Event Group: Indian corporate event management company providing conferences, product launches, brand activations, and entertainment events. Direct overlap with WaIO's six-service portfolio across B2B clients.
• DNA Entertainment Networks: Mumbai-based event management and entertainment services firm with offerings spanning corporate events, conferences, and live experiences. Comparable Indian competitor in the same project-based B2B event space.
• Wizcraft Entertainment Agency: One of India's largest integrated event management and experiential marketing agencies, offering corporate events, brand activations, conferences, and entertainment production. Directly comparable to WaIO's full-service B2B event model at significantly larger scale.
• Candid Marketing: Indian BTL activation and below-the-line marketing agency focused on brand activations, retail marketing, and on-ground consumer engagement campaigns. Comparable to WaIO's Brand Activation and Retail Branding service lines.
• Touchwood Group: India-based event management company specializing in corporate events, weddings, conferences, and brand activations. Closely comparable mid-sized competitor serving B2B clients across India.

Broad incumbents

• GroupM (WPP): Global media investment group that bundles media planning, digital, content, and experiential/event services for major advertisers. Overlaps with WaIO's brand activation and corporate gifting services as part of a much broader enterprise offering.
• Ogilvy (Experiential): Global advertising network with an India-based experiential and events practice that competes for large enterprise brand activations. Comparable in capability set but part of a much wider portfolio than WaIO's pure-play focus.

Regional players

• Verve Management: Event management agency with India operations specializing in corporate conferences, awards ceremonies, and brand experiences. Comparable service mix though primarily focused on Western India and corporate-only engagements.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/waio-events-and-experiences

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about WaIO Events and experiences