Montgomery County Clerk of Courts

What Montgomery County Clerk of Courts does

The Montgomery County Clerk of Courts is a constitutionally established Ohio government office operating continuously since 1802. The elected Clerk (currently Mike Foley) serves the Common Pleas Court, Domestic Relations Court, Municipal Courts, and the Second District Court of Appeals by maintaining official court records, accepting filings, and issuing certified documents. The office also operates an Auto Title Division that processes vehicle title transfers and related transactions for county residents and dealers.

Service delivery is organized across eight physical office locations and supported by three core systems: the PRO (Probation Records Optimization) System for probation records management, an eFiling System for electronic court document submission, and the Auto Title processing platform. The office has layered federal and state co-services onto its footprint — including TSA PreCheck enrollment through the passport office and Ohio Bureau of Motor Vehicles driver knowledge testing — positioning it as a multi-agency public-service hub.

Revenue is generated entirely on a fee-for-service basis: court filing fees, auto title transfer fees, passport acceptance fees, and certified-copy services. The office collects millions of dollars annually in taxes and fees, a substantial portion of which is pass-through to the state, county, and other funds. As a constitutional government office, it does not pursue profit; operations are funded through retained fees in line with statutory requirements, and demand is non-discretionary because filings and title transfers are legally mandated for residents and litigants.

Name

Montgomery County Clerk of Courts

Legal name

Montgomery County Clerk of Courts

Website

https://mcclerkofcourts.org

Company type

Public

Founded year

1802

Operating status

Operating

Headcount range

51–100 employees

Short description

The Montgomery County Clerk of Courts is a constitutionally established Ohio government office that manages court filings, judicial records, auto titles, and passport services across eight locations, serving the legal community, auto dealers, and county residents since 1802.

Ownership category

akta.pro rank

Product category

Court Administrative Services

NAICS

Courts (92211)

akta.pro primary industry

Court Services & Operations (Clerks, Records, Jury, Interpreters) (BPAIAFAH)

akta.pro secondary industry

Judicial Courts & Court Administration (BPAIAFAA)

Keywords

• Court records management
• Vehicle title services
• Electronic court filing
• Passport acceptance services
• Public records access

Headquarters

HQ city

Dayton

HQ country

United States

HQ region

North America

Offices8 records

Markets served

GTM type

B2C

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Technology or R&D, Others

Revenue model

1. Court Filing Fees: Fees collected for filing civil complaints, criminal cases, domestic relations matters, and appeals. Includes convenience fees for electronic filing transactions.
2. Auto Title Fees and Sales Tax Collection: Collects fees for vehicle title issuance and collects millions of dollars in sales and use taxes from purchasers of automobiles and motor vehicles.
3. Passport Application Processing: Processes U.S. Passport applications as authorized Passport Acceptance Agency, collecting clerk fees of $35.00 and photo fees of $15.00 per application.
4. Copy Services: Provides regular copies at $0.10 per page, certified copies at $1.00 per page, and authenticated copies at $5.00 per page.

Pricing tiers

Go-to-market motion1 record

Distribution channels6 records

Marketing channels5 records

Core offering

The Montgomery County Clerk of Courts is an elected government office that administers court filings, docket indexing, and record preservation for Montgomery County Common Pleas Court (General Division), Domestic Relations Court, Municipal Courts, and the Second District Court of Appeals. It also operates the Auto Title Division for vehicle title issuance (automobiles, motorcycles, watercraft, mobile homes), processes U.S. passport applications as an authorized Passport Acceptance Agency, and delivers TSA PreCheck enrollment and driver testing services through the online PRO System and eFiling portal.

Product overview

Montgomery County Clerk of Courts operates as a court administrative office providing government services rather than a commercial software product. The organization offers a unified service portfolio centered on court administration, records management, and vehicle/personal identification services. Core offerings include the Public Records Online (PRO) System for case docket and document viewing, the eFiling System for electronic court document submission, and the Auto Title Division for vehicle title issuance and registration. Supporting services include Municipal Court processing, Common Pleas Court filings, TSA PreCheck enrollment, driver testing, passport application processing, and an online payment portal. These services collectively serve the court's operations and citizen-facing government functions rather than a traditional product platform.

Differentiator

Problem solved

Functional benefit

Brands

• PRO (Public Records Online) System: Internet-based system documenting major events in case lifecycle through an online viewable docket and imaged documents
• Auto Title Division
• eFiling System

Products and services

• Public Records Online (PRO) System Internet-based docket system that documents major events in court cases and provides online viewable dockets and imaged documents for Traffic, Criminal, Civil, Domestic Relations, and Appellate cases filed in Montgomery County Municipal Court, Common Pleas Court, Domestic Relations Court, and Second District Court of Appeals; primarily targets the legal community (judges, lawyers, probation officers, paralegals, title company officials).
• eFiling System Electronic filing system for Common Pleas Court General Division cases including Civil, Criminal, and Fugitive cases; mandated for mandatory electronic filing per court rules and required for process servers to obtain documents and file service returns electronically.
• Auto Title Division Issues Certificates of Title for automobiles, motorcycles, mobile homes, travel trailers, campers, motor homes, and watercraft; handles title transfers, replacement titles, lien recordings, and sales tax collection for vehicle purchases; operates across five Auto Title office locations.
• Municipal Court Services Processes court filings for Montgomery County Municipal Court including Traffic, Criminal, and Civil matters across the Eastern Division (Huber Heights) and Western Division (Trotwood), with notification sign-up capabilities and traffic fine payment processing.
• Common Pleas Court Services Handles Civil, Criminal, and Domestic Relations court filings, garnishment processing, civil protection orders, sealing of criminal records, and serves the General Division Common Pleas Court and Second District Court of Appeals.
• Online Payment System Online payment portal for traffic fines, court costs, and other fees owed to the Clerk of Courts, with credit and debit card payment support.
• Passport Application Processing Accepts U.S. passport applications as an authorized Passport Acceptance Agency, including photo services and supplemental document copying, at all Auto Title locations.
• TSA PreCheck Enrollment Services Expedited security screening enrollment services including TSA PreCheck, TWIC (Transportation Worker Identification Credential), HAZMAT endorsement threat assessments, and FTSP (Flight Training Security Program) fingerprint capture services at Downtown Dayton Auto Title Office.
• Driver Testing Services Third Party Class D Driver Testing Program in partnership with Ohio BMV, providing scheduled and walk-in driving exams at Moraine Auto Title office location.
• Copy and Records Request Services Provides regular copies at $0.10 per page, certified copies at $1.00 per page, and authenticated copies at $5.00 per page of court documents and records; no charge for copies sent via email.

Quantifiable outcome

• Documents typically available within 48 to 72 hours of filing
• +1 more outcomes

Named customers7 records

Segments6 records

Ideal customer profiles4 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature2 records

Partnerships

Seven partnerships are on record, tiered minor and core.

• National Expungement Database Center (NEDC)minorStrategic or Co-development PartnerMontgomery County Clerk of Courts partners with NEDC to provide additional steps for customers to have criminal records removed from private companies who provide information for private background checks. Clerk's office provides information as a resource; NEDC handles the service for a separate fee.
• Ohio Bureau of Motor Vehicles (BMV)coreStrategic or Co-development PartnerClerk of Courts operates as Third Party Class D testing site for driver examinations. Partnership enables Clerk's office to offer driving tests at Moraine Auto Title location. Scheduling managed through Ohio Driving Test platform.
• Transportation Security Administration (TSA)coreChannel Partner/ Reseller/ DistributorDesignated as TSA Enrollment Services location offering TSA PreCheck, TWIC, HAZMAT endorsement, and FTSP fingerprint capture services. Serves as Acceptance Agent for these federal security programs.
• Help Center (courthousetoyou.com)minorGTM or Marketing PartnerLinked resource for Help Center services providing additional court assistance information. Promoted on Clerk of Courts website as additional customer support resource.
• Second District Court of AppealscoreStrategic or Co-development PartnerClerk of Courts serves as keeper of records for Second District Court of Appeals. Mandates electronic filing of all Criminal and Civil Notices of Appeal, Docket Statements, and Praecipes for Transcript per Local Rule 2.1.
• Montgomery County Common Pleas Court - General DivisioncoreStrategic or Co-development PartnerClerk of Courts provides mandatory eFiling services for all Civil, Criminal, and Fugitive cases. Maintains court records, issues writs, and processes all court paperwork for the General Division.
• Montgomery County Municipal CourtcoreStrategic or Co-development PartnerDuties of Municipal Court Clerk are assigned to Clerk of the Court of Common Pleas. Operates Eastern Division (Huber Heights) and Western Division (Trotwood) locations.

Scale indicators3 records

Recent moves6 records

Expansion highlights5 records

Emerging players

• ImageSoft: Provides document management, eFiling, and case management solutions tailored to courts and government agencies. Operates in the same technology ecosystem as Montgomery County's PRO System and eFiling infrastructure.
• Journal Technologies: Provides court case management systems (e.g., CourtView) to county clerks of courts and municipal courts. Comparable technology backbone for clerks building PRO-style public records and eFiling portals.

Broad incumbents

• Granicus: Government experience and digital services platform that modernizes citizen-facing government transactional workflows. Adjacent to the Clerk of Courts' digital service offerings (eFiling, online payments, public records access).
• Tyler Technologies: Major government technology vendor providing Odyssey court case management and eFile solutions used by competing county clerks. Not a direct operator of court services but a broad incumbent supplying the underlying technology stack to comparable jurisdictions.
• Equivant (a Thomson Reuters business): Vendor of court case management and eFiling solutions for state and county courts including courtsPLUS and other systems. Indirectly comparable as the technology vendor serving many county clerk peer offices.

Direct peers

• Franklin County Clerk of Courts: Ohio's largest county clerk of courts operating under the same Ohio Revised Code framework, providing court filing, auto title, and public records services via the CourtView/Franklin County public records system. Direct peer with same statutory mandate, service mix, and technology stack.
• Summit County Clerk of Courts: Akron-area Ohio county clerk of courts with identical statutory mandate under ORC Section 2303, providing court filings, auto title services, and courthouse records. Offers online docket search and eFiling similar to Montgomery County's PRO system.
• Cuyahoga County Clerk of Courts: Urban Ohio county clerk serving Cleveland with comparable Common Pleas, Municipal, and Auto Title functions. Operates under the same Ohio Revised Code mandates and offers similar eFiling, PRO-style public records, and passport services.
• Lucas County Clerk of Courts: Toledo-area county clerk of courts operating under the same Ohio Revised Code framework with Common Pleas, Domestic Relations, and Auto Title services. Comparable service offering and online public records infrastructure.
• Hamilton County Clerk of Courts: Cincinnati-area county clerk of courts operating with parallel statutory duties, including Common Pleas filings, auto title, and public records access. Directly comparable regulatory environment and service portfolio.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/mike-foley-montgomery-county-clerk-of-courts

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Subsidiaries6 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Montgomery County Clerk of Courts