What Xapify does

Xapify is a cloud-based digital competency and skills management platform that helps healthcare organizations and high-consequence industries verify, track, and report on workforce skills. The company was founded in 2016 in Adelaide, Australia as Xapimed, originally focused on nursing education, and rebranded to Xapify in April 2025 to reflect a broader, AI-augmented vision spanning multiple industries. The platform is built around a mobile-first architecture that enables point-of-care skill sign-off via phone, tablet, or desktop, and is organized into modular components — Skills Matrix, Observation Checklists, Competency Checklists, Annual Competencies, Nursing Orientation, and the Competency Marketplace — which together cover the full competency lifecycle from onboarding to ongoing verification. Underlying the product is a flexible workflow builder, AI-powered analytics (predictive gap analysis, personalized learning paths, auto-suggested feedback, automated scheduling), and pre-built integrations with Workday, Oracle, SAP SuccessFactors, Docebo, Cornerstone OnDemand, Articulate 360, BD Learning Academy, EBSCO, and Elsevier. A distinguishing content layer is the Competency Marketplace, which delivers exclusive digitized frameworks from AACN (Synergy Model-based Critical Care framework) and Mayo Clinic (TSAM® — Tiered Skills Acquisition Model), plus templates such as Mock Code Blue.

Xapify operates as a privately held, bootstrapped SaaS business — no external funding rounds are disclosed — with a small executive team led by CEO and founder Nick Stephenson. The parent entity is Xapiapps Pty Ltd (ACN 168 116 112), headquartered in Adelaide, South Australia, with a U.S. office in Omaha, Nebraska. Revenue is generated through annual enterprise subscriptions priced on a quote basis, with a free Developer Account tier for evaluation. The go-to-market is a demo-led enterprise field sales motion targeting clinical educators, healthcare leaders, and HR/operations executives, supported by inside sales and a growing set of in-product self-serve evaluation tools. Distribution is direct to enterprise, with named customers spanning integrated delivery networks (Nebraska Medicine, MedStar Health, CHRISTUS Health, Northbay Health), NHS trusts (Leeds Teaching Hospitals), specialty veterinary (BluePearl, 100+ hospitals), national fuel retail (ACAPMA, 26,000 users across 7,300 sites), manufacturing (George Weston Foods), and financial services (Atom Bank). The company reports 5M+ skills verified across 16 countries, with quantified customer outcomes including 90% compliance rates, 50%+ reduction in audit turnaround time, and 90% reduction in training non-compliance.

Name

Xapify

Legal name

Xapiapps Pty Ltd

Website

https://www.xapify.com

Company type

Private

Operating status

Operating

Short description

Xapify is a cloud-based, AI-augmented competency and skills management platform that helps healthcare systems and high-consequence industries verify, track, and report on workforce skills across 16 countries.

Ownership category

akta.pro rank

Product category

Competency Management Software

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

XR Assessment & Skills Verification (Performance-Based Evaluation) (EDAFAJAI)

akta.pro secondary industry

Patient Engagement, Education & Messaging Platforms (portal/CRM integrated) (HLALABAJ)

Keywords

• Competency management software
• Skills matrix software
• Nursing orientation software
• Clinical competency tracking
• Frontline skills management

Headquarters

HQ city

Omaha

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Marketing or Sales, Infrastructure, Operations, Personnel, Technology or R&D

Revenue model

1. SaaS Subscription: Xapify operates as a SaaS platform where organizations pay fees for access to online services. Access is typically for an Applicable Duration (typically 12 months unless otherwise specified). The product is sold to organizations as a competency management platform with role-based assignments determining which competencies each user needs.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels5 records

Core offering

Xapify provides a cloud-based digital competency management platform that enables healthcare organizations and frontline industries to verify, track, and manage workforce skills. The platform includes skills matrix software, digital observation checklists, automated workflows, AI-powered analytics, and a marketplace of pre-built competency frameworks. It is sold as a SaaS subscription to enterprise customers across healthcare, manufacturing, energy, financial services, and veterinary sectors.

Product overview

Xapify is a digital competency management platform built as a unified product with modular components. At its core is the Xapify Platform providing skills matrix, observation checklist, and competency management capabilities. The platform is organized around three user-facing solutions — Xapify for Clinical Educators, Xapify for Healthcare Leaders, and Xapify for Nurses — supported by specialized products including Annual Competencies Software, Nursing Orientation Software, and Competency Checklist Software. The Competency Marketplace extends the platform with ready-to-deploy frameworks including the AACN Competence Framework and TSAM® (from Mayo Clinic), along with templates such as Mock Code Blue. The Skills Passport feature enables portable verified credentials. Skills Matrix Software and Observation Checklist Software form the foundational skills tracking tools, with AI-powered analytics, predictive gap analysis, recommendation engines, and automated scheduling delivered across the platform. The platform serves healthcare, manufacturing, aviation, energy, logistics, and veterinary industries, and was rebranded from Xapimed to Xapify in April 2025.

Differentiator

Problem solved

Functional benefit

Products and services

• Xapify Platform A digital competency management platform that helps healthcare organizations and frontline industries verify skills, track professional development, and streamline orientation programs for nurses, clinical staff, and frontline workers. Provides skills matrix, observation checklists, automated workflows, AI-powered analytics, and integration with HRIS and LMS systems.
• Skills Matrix Software Real-time tracking, mapping, and action on workforce skills gaps. Provides live views of skill readiness by role, team, or site; identifies gaps in training, compliance, and onboarding; and generates shareable matrix views for auditors, managers, or regulators.
• Observation Checklist Software Digital observation checklist tool that enables organizations to sign off on skill observations, manage access by job role, location, or skills, create and edit checklists, and maintain a digital audit trail for frontline teams.
• Competency Management Software Digitized workflows and reporting for managing clinical competencies across the career lifecycle, from orientation to ongoing competency management. Provides role-based competency profiles, automated workflows, real-time dashboards, and compliance tracking.
• Annual Competencies Software Manages annual nursing competency requirements with 11 verification methods including return demonstrations, tests, daily work evidence, and case studies. Supports unit, department, and hospital-level competency settings with automated notifications and reminders.
• Nursing Orientation Software Launches customized orientation systems combining learning content, policies, and competency checklists. Automatically personalizes orientation programs based on specialties and location, connects orientees with preceptors, and automates compliance workflows.
• Competency Checklist Software Digital competency checklist creation and management tool enabling real-time skill sign-offs at the point of care, role-based access control, preceptor assignments, live progress tracking, and audit-ready timestamped records.
• Mock Code Blue Software Digital simulation and debrief tool for mock code blue training, enabling standardized scenarios across clinics with integrated timers, event recording, video capture, and automatic performance reports sent directly to leadership.
• Skills Management Software Foundational software platform for managing frontline worker competencies across industries. Includes a comprehensive skills database, flexible skills matrix, digital observation checklists, AI-driven analytics, and integration with HRIS and LMS systems.
• AACN Competence Framework AACN Competence Framework for Progressive and Critical Care (2022) integrated within Xapify, establishing a standard for entry-level ICU and PCU competency grounded in the AACN Synergy Model for Patient Care. Provides structured orientation with broad competencies paired with knowledge, skills, and abilities (KSAs).
• TSAM (Tiered Skills Acquisition Model) An evidence-based tiered progression framework from Mayo Clinic guiding nurses from novice to expert through clearly defined competency tiers. Delivered as a fully digital workflow with role-based assignments, automatic competency loading, digital precepting, and audit-ready records.
• Competency Marketplace A marketplace offering ready-to-deploy, evidence-based competency frameworks, templates, and content from leading healthcare organizations. Includes AACN Competence Framework, TSAM, Mock Code Blue templates, and integrations with content publishers such as BD Learning Academy and Articulate 360.

Quantifiable outcome

• 50%+ reduction in audit turnaround time
• +4 more outcomes

Named customers9 records

Segments5 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration9 records

AI capability6 records

Feature6 records

Partnerships

Five partnerships are on record, tiered core and flagship.

• Mayo CliniccoreStrategic or Co-development Partner · 25 September 2025Copyright and know-how agreement to digitize Mayo Clinic's Tiered Skills Acquisition Model (TSAM) orientation competency framework through the Xapify Competency Marketplace. TSAM is a structured, preceptor-led model for nursing orientation with tiered competency progression. The framework will be available as ready-to-use orientation content with customizable checklists, automated sign-off processes, and real-time progress tracking.
• BluePearlflagshipStrategic or Co-development Partner · 1 September 2021Customized CareerTrax skill-based levelling program built on Xapify platform for BluePearl's 100+ veterinary hospitals across 29 states. BluePearl chose Xapify for competitive pricing and customization capabilities. The program includes 8 different levels across 16 specialty services for veterinary technicians.
• AACN (American Association of Critical-Care Nurses)coreStrategic or Co-development PartnerPartnership to deliver AACN Competence Framework for Progressive and Critical Care through Xapify. The framework establishes standards for entry-level ICU and PCU competency, grounded in the Synergy Model for Patient Care. Xapify operationalizes the framework with structured competency expectations and consistent verification workflows.
• WorkdaycoreTechnology or IntegrationIntegration partnership enabling user synchronization, job roles, and location data between Workday HRIS and Xapify competency management system.
• OraclecoreTechnology or IntegrationIntegration with Oracle HCM for user synchronization and organizational data exchange with Xapify platform.

Scale indicators8 records

Recent moves7 records

Expansion highlights6 records

Direct peers

• HealthStream: HealthStream is a leading healthcare workforce development SaaS provider offering learning, competency management, and credentialing for hospitals and health systems. Direct competitor to Xapify's core clinical competency, orientation, and annual compliance use cases for nurses and clinicians.
• Relias: Relias provides healthcare-focused training, competency, and compliance SaaS for acute, post-acute, and human services organizations. Closely comparable to Xapify in serving clinical educators and healthcare leaders with skills verification, compliance tracking, and frontline workforce development.
• Symplr: Symplr offers healthcare workforce management solutions including credentialing, provider data management, and compliance. Comparable to Xapify on the competency/credentialing and compliance dimensions for healthcare providers, though with broader HR-adjacent scope.
• MedTrainer: MedTrainer provides healthcare compliance training, competency tracking, and credential management SaaS for hospitals and clinics. Overlaps with Xapify's annual competency, compliance, and skills tracking workflows for clinical staff.
• Kahuna Workforce Solutions: Kahuna delivers competency management and skills validation software for healthcare and industrial workforces. Comparable to Xapify's skills matrix, observation checklists, and competency assessment functionality across clinical and frontline settings.
• Credly (Pearson): Credly is a digital credentialing platform that issues and verifies workforce credentials and skills — closely aligned with Xapify's Skills Passport for portable, verified competency records and skills-based workforce programs.

Broad incumbents

• Cornerstone OnDemand: Cornerstone OnDemand is a broad enterprise talent and learning management suite serving healthcare and other industries. Competes with Xapify at the LMS layer and already integrates with it, but also represents a bundling threat as a broad incumbent.
• Workday Learning: Workday Learning is the learning module within the Workday HCM suite used by many healthcare enterprises. Overlaps with Xapify on competency and learning workflows while serving as both an integration partner and a potential competitor via native capabilities.
• Skillsoft: Skillsoft is a large enterprise learning and skills development provider spanning compliance, leadership, and technology training. Comparable to Xapify at the workforce skills and competency layer, with broader content breadth but less healthcare specialization.

Emerging players

• Degreed: Degreed is a skills development platform focused on skill intelligence, learning content aggregation, and career pathing. Comparable to Xapify's AI-driven skills insights, skills matrix, and frontline worker development use cases across industries.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat5 records

Key risks3 records

Key highlights7 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Xapify