Provatect Inc.

What Provatect Inc. does

Provatect Inc. is a Toronto-based, privately held consulting firm incorporated in 2007 that specializes in records and information management (RIM) advisory services for commercial enterprises and public sector organizations. The firm delivers a structured portfolio of five core services: Information Strategy & Governance (policy, assessment, and gap analysis), Records Retention Scheduling (legal-research-backed retention rule authoring), Training Development and Delivery, Retrieval System Design (classification schemes, file plans, and metadata taxonomies for electronic records management software), and Implementation Support (secure destruction, offsite transfer, directory restructuring). Its delivery model is grounded in ISO 15489 and the Generally Accepted Recordkeeping Principles, anchored by a proprietary database of 19,061 retention rules and 15,669 reviewed law titles spanning 75 legal jurisdictions.

The business operates as a boutique professional services firm run by two principals: Jason Pearce (President and Senior Consultant, M.A. English and M.A. Archival Studies, 20+ years RIM experience) and Jocelyn Pearce (Vice President, CRM/CIPP/C/CDIA+ certified, 15+ years direct RIM experience plus 28 years administrative). Delivery capacity is supplemented through a network of Associate Consultants providing specialized expertise in IT, archives, legal, corporate communications, and marketing. The firm does not offer SaaS, software products, or technology platforms; revenue is generated through project-based professional services engagements and retainers priced on scope.

Customers are split between two primary segments. The Commercial Segment serves top-performing companies in petroleum exploration & production, pipelines, hydroelectricity, mining, agricultural products, alternative energy development, and insurance & financial services. The Public Sector Segment serves federal departments, provincial ministries, municipalities, Crown corporations, and agencies, boards & commissions across all levels of government. Go-to-market is consultative and direct: clients engage via phone (416-579-0388) or email ([email protected]), with thought leadership built through ARMA conference presentations and publications in the Information Management Journal and Facilities Management Journal. Geographic delivery has spanned Canada, the United States, Europe, and South America, although no revenue, headcount, or growth metrics are publicly disclosed.

Name

Provatect Inc.

Legal name

Provatect

Website

https://provatect.com

Company type

Private

Founded year

2007

Operating status

Operating

Short description

Provatect Inc. is a Toronto-based, privately held consulting firm providing records and information management advisory services to commercial enterprises and public sector organizations. It delivers retention scheduling, classification design, governance policy, training, and implementation support, anchored by ISO 15489 methodology and a proprietary database of over 19,000 retention rules across 75 jurisdictions.

Ownership category

akta.pro rank

Headquarters

HQ city

Toronto

HQ country

Canada

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Others

Revenue model

1. Consulting Services: Professional consulting services for records and information management including information strategy and governance, records retention scheduling, training development and delivery, retrieval system design, and implementation support. Revenue is generated through project-based engagements and retainer arrangements with commercial and public sector clients.

Go-to-market motion1 record

Distribution channels1 record

Marketing channels3 records

Core offering

Provatect is a solutions-based records and information management consulting firm that helps organizations comply with laws, regulations, and industry standards while making productive use of their information. It develops customized records classification schemes, file plans, retention schedules, metadata taxonomies, and information governance frameworks for commercial enterprises and government clients across North America.

Product overview

Provatect Inc. is a solutions-based records and information management consulting company that offers a portfolio of integrated consulting services. The core offerings include Information Strategy & Governance (planning, analysis, and policy development), Records Retention Scheduling (legal research and retention category design), Training Development and Delivery, Retrieval System Design (classification schemes and metadata taxonomies), and Implementation Support. These services work together as a comprehensive records management program suite, helping organizations comply with requirements and optimize information use across physical and electronic environments.

Differentiator

Problem solved

Functional benefit

Products and services

• Information Strategy & Governance Planning, strategy, and governance consulting services that help organizations comply with information management requirements and make more productive use of information. Includes current state assessments, gap analysis, compliance monitoring, policies, standards, and procedures, targeted at commercial enterprises and public sector organizations.

Quantifiable outcome

• 75 legal jurisdictions covered with 19,061 retention rules and 15,669 specific laws titles reviewed
• +1 more outcomes

Named customers10 records

Segments2 records

Ideal customer profiles2 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature3 records

Partnerships

One partnership is on record.

• Associate Consultants NetworksupportingImplementation/ SI/ Consulting PartnerProvatect has developed a network of Associate Consultants who supplement the company's records management expertise with specialized skills from areas including information technology, archives, legal services, corporate communications, and marketing. These partnerships allow Provatect to scale engagement capacity and provide specialized expertise as needed for specific client projects.

Scale indicators2 records

Recent moves4 records

Expansion highlights4 records

Emerging players

• DocuWare: Cloud-based document management and workflow automation platform with records management capabilities. DocuWare represents a software-led competitor to Provatect's consulting-led approach, offering prebuilt retention policies and automated classification that may displace bespoke consulting engagements.
• FileHold: Document and records management software vendor offering enterprise content management with built-in retention schedules and classification features. FileHold is an emerging software-led alternative to Provatect's bespoke consulting model, particularly for organizations seeking turnkey records management implementations.
• M-Files: Information management platform that uses AI to automatically classify and manage documents and records. M-Files competes with Provatect's records classification and retrieval system design services by offering intelligent, metadata-driven information organization as a configurable software product.

Broad incumbents

• Iron Mountain: Global records and information management services giant offering physical storage, digital records management, and information governance consulting. Iron Mountain is the dominant scaled incumbent in the same category Provatect serves, but with a much broader portfolio that includes data center, asset lifecycle, and digital transformation services.
• OpenText: Large enterprise information management software and services company with extensive records management, content management, and information governance offerings. OpenText is a broad incumbent that competes with Provatect at the enterprise scale where Provatect's boutique delivery model is structurally disadvantaged.
• Recall (Iron Mountain): Records and document management services provider (acquired by Iron Mountain) serving enterprise clients with physical storage, digital solutions, and secure destruction. Recall is a broad incumbent in the same end markets as Provatect, with global scale and integrated services across physical and digital records management.

Direct peers

• GRM Information Management Services: Records and information management services company offering physical storage, digital solutions, and document management across regulated industries. GRM competes with Provatect for the same regulated-industry and government clients, but emphasizes physical and digital records storage alongside consulting.
• Cohasset Associates: Records and information management consulting firm specializing in retention scheduling, information governance, and RIM program development. Cohasset Associates is the closest consulting peer to Provatect in terms of boutique size, methodology focus, and regulated-industry client base.
• Crown Records Management: Records management services firm providing physical and digital records storage, secure shredding, and information governance support to enterprise clients. Crown competes directly with Provatect for regulated-industry records management programs, with greater scale and geographic breadth.
• Access Information Management: Provider of records management, secure shredding, and digital document management services to enterprise and government clients. Access is comparable to Provatect in targeting compliance-driven records management buyers, but with a much larger operational footprint across physical and digital services.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Provatect Inc.