MILEBACK LTD

What MILEBACK LTD does

MileBack Ltd, trading as MileBack, is a UK-based private software company building a B2B SaaS mileage reimbursement engine. The product is designed for organisations whose employees incur business travel by vehicle and whose finance functions must apply non-trivial reimbursement policies involving tiered distance bands and vehicle-class rules (powertrain, engine size, etc.). The company's stated target users within a customer organisation are three personas: claimants who capture journey details, approvers who review the calculation trail, and finance teams responsible for policy enforcement and audit.

The underlying technology is a deterministic rules engine. Claimants enter route, stop, distance, and vehicle information; the engine applies the active reimbursement policy — including tiered kilometre bands and vehicle-based modifiers — to produce a single auditable claim total with an itemised breakdown of rates, modifiers, and supporting evidence. Authentication is passwordless, using only OAuth-based sign-in through Xero, ApprovalMax, or a short-lived email code, and the calculated total is forwarded to a configured expense platform (notably Xero).

The commercial model is a B2B SaaS subscription sold via a product-led, self-serve distribution motion: users land on the website, choose a sign-in provider, and begin using the product. Pricing is not publicly disclosed; commercial, onboarding, and rollout conversations are routed through a contact form. The company self-describes as "still an early product," the website operates on a staging domain, and there are no disclosed funding rounds, named customers, headcount figures, management team entries, awards, patents, or geographic restrictions in the available data.

Name

MILEBACK LTD

Legal name

MILEBACK LTD

Website

https://mileback-staging.dev

Company type

Private

Founded year

2026

Operating status

Operating

Short description

MileBack Ltd is a UK-based B2B SaaS company offering a rules-engine-driven mileage reimbursement platform. It serves organisations needing auditable, policy-compliant travel claims, targeting claimants, approvers, and finance teams via Xero and ApprovalMax integrations.

Ownership category

akta.pro rank

Product category

Mileage Reimbursement Software

NAICS

Support Activities for Road Transportation (4884)

SIC

Transportation Services (4700)

akta.pro primary industry

Per Diem & Mileage Management (THACADAJ)

akta.pro secondary industry

Driver Expense Management & Reimbursement (T&E for Drivers) (TLABAMAF)

Keywords

• Mileage reimbursement software
• Travel expense automation
• Expense policy compliance
• Reimbursement calculation engine
• Enterprise expense management

Headquarters

HQ city

Bracknell

HQ country

United Kingdom

HQ region

Europe

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Operations, Infrastructure, Marketing or Sales

Revenue model

1. SaaS Subscription: MileBack appears to operate as a B2B SaaS platform providing mileage reimbursement calculation services to organizations. The specific revenue model is not explicitly disclosed in the available source material.

Go-to-market motion1 record

Distribution channels1 record

Marketing channels1 record

Core offering

MileBack is a travel reimbursement engine sold as a B2B SaaS platform. It captures journey and vehicle details, applies active reimbursement policies through a rules engine that handles tiered distance bands and vehicle-based logic (vehicle class, powertrain, engine size), generates transparent audit-ready calculation breakdowns, and submits one accurate total to a configured expense platform such as Xero. The product serves claimants, approvers, and finance teams inside organizations whose mileage policies are hard to apply by hand.

Product overview

MILEBACK LTD offers a single unified product called MileBack — a travel reimbursement engine. The product captures journey and vehicle details, applies active reimbursement policies through a rules engine (handling distance bands and vehicle-based policy logic), generates transparent audit-ready calculation breakdowns, and submits accurate totals to configured expense platforms. MileBack is designed for claimants, approvers, and finance teams that need policy accuracy and transparent calculations.

Differentiator

Problem solved

Functional benefit

Products and services

• MileBack Travel reimbursement engine sold as a B2B SaaS platform. Captures journey and vehicle details from employees, applies active reimbursement policy through a rules engine that handles tiered distance bands and vehicle-based logic (vehicle class, powertrain, engine size), produces a transparent audit-ready calculation breakdown, and submits one trusted amount to a configured expense platform such as Xero. Built for claimants, approvers, and finance teams inside organizations whose mileage policies are hard to apply by hand.

Quantifiable outcome

• Reduces manual checking by applying policy rules consistently and preserving evidence behind every total

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature3 records

Partnerships

Two partnerships are on record, tiered core.

• XerocoreTechnology or IntegrationXero is integrated as a sign-in provider, allowing users to authenticate via their Xero account. MileBack also sends calculated reimbursement totals to Xero as the configured expense platform.
• ApprovalMaxcoreTechnology or IntegrationApprovalMax is integrated as a sign-in provider, allowing users to authenticate via their ApprovalMax account for cloud approval workflows for finance and accounting.

Scale indicators1 record

Recent moves4 records

Expansion highlights3 records

Market position

Competitive moat3 records

Key risks5 records

Key highlights5 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about MILEBACK LTD