Vergabepilot.AI

What Vergabepilot.AI does

Vergabepilot.AI is a German SaaS company that aggregates public procurement tenders from 300+ German and European portals—including TED, bund.de, all 16 federal states, and municipal platforms—into a single searchable interface. Operated by Ciconia Systems GmbH (Stuttgart-registered, Mannheim-based), the platform serves SMEs and enterprises in construction, IT, trades, consulting, and increasingly pharma/healthcare, with stated traction of 10,000+ registered companies and 10,000+ active tenders at any time.

The platform is built around an AI workflow spanning tender discovery to bid/no-go decision. Core AI capabilities include semantic search that understands synonyms and industry context (not just keywords), document summarization extracting key information from hundreds of pages, an AI chatbot answering questions across multiple tender documents in ~3 seconds, automated bid/no-go checklists with scoring, and duplicate detection across portals. All data is hosted on AWS in Germany (Frankfurt region) under DSGVO/GDPR compliance, and contractual commitments prevent AI providers from training on customer data. A team collaboration layer with roles, comments, and a Kanban board extends the platform to multi-user workflows.

Revenue is generated through a product-led growth model with a free permanent BASIC tier and paid subscription tiers—Professional (€49/month or €470/year), Ultimate (€149/month or €1,430/year), and custom Enterprise pricing—plus a usage-based credit system for AI features and an optional webhook/API integration at €600/year. Go-to-market combines self-serve registration, recurring 45-minute live demo webinars (Monday–Wednesday, capped at 50 participants with 2-week premium trial), and direct enterprise sales. No external funding rounds are disclosed; the company appears founder/management-owned with no institutional investors identified in the available sources.

Name

Vergabepilot.AI

Legal name

Ciconia Systems GmbH

Website

https://vergabepilot.ai

Company type

Private

Founded year

2023

Operating status

Operating

Headcount range

11–50 employees

Short description

Vergabepilot.AI is a German SaaS platform aggregating 300+ public procurement portals, using AI to help SMEs and enterprises in construction, IT, trades, consulting, and pharma discover, analyze, and decide on tender opportunities.

Ownership category

akta.pro rank

Product category

Public Procurement Software

NAICS

Web Search Portals and All Other Information Services (519290)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Enterprise AI Data & Knowledge Platforms (Vector Databases, Knowledge Graphs) (HDAEANAH)

akta.pro secondary industry

Model Hosting, Serving & Inference Platforms (HDAAACAB)

Keywords

• Public procurement software
• Tender search platform
• Bid management software
• Semantic AI search
• Procurement intelligence

Headquarters

HQ city

Mannheim

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Subscription - BASIC Tier: Free forever tier providing limited search queries, limited AI questions, and single user access. Serves as onboarding tier and freemium entry point.
2. Subscription - PROFESSIONAL Tier: Monthly or annual subscription with increased limits on searches, favorites, and AI features. Single user seat included.
3. Subscription - ULTIMATE Tier: Higher tier with team capabilities (up to 5 members), extensive exports, and generous AI feature limits.
4. Subscription - ENTERPRISE Tier: Custom-priced package with unlimited users, unlimited searches, unlimited AI questions, and custom integrations. Individual pricing based on team size and requirements.
5. Credit System (Usage-Based): All AI-powered features consume credits from a monthly budget. Additional credits available via Credit-Updates. Credits do not roll over and are not refundable. Estimated costs: AI Search 1-5 credits/search, AI Questions 1-5 credits/question, Document processing 0-5 credits/page, Text generation 0-10 credits/page.
6. Webhook/API Access: Webhook integration capability for automated tender data transfer to external systems. Costs €600/year plus VAT. Enables CRM integration, internal tool notifications, and database synchronization.

Pricing tiers

Go-to-market motion3 records

Distribution channels3 records

Marketing channels7 records

Core offering

Vergabepilot.AI operates an AI-powered SaaS platform that aggregates public tenders from 300+ German and European procurement portals (TED, bund.de, all 16 federal states, and municipal platforms) into a single searchable database. The platform uses semantic AI search, automated document summarization, an AI chatbot, and a bid/no-go checklist to help companies find, evaluate, and decide on relevant public tenders. It is offered via subscription tiers with an optional paid Webhook/API integration for CRM/automation connectivity.

Product overview

Vergabepilot.AI is a unified SaaS platform for German public procurement (Vergabe), aggregating over 300 tender portals (TED, bund.de, all 16 federal states, and municipal platforms) into a single searchable database. The platform consists of a free Basic tier plus paid Professional, Ultimate, and Enterprise subscription tiers, each providing access to the core platform with AI-powered Semantic Search, AI Summarization, Automated Tender Tracking, AI Assistant (chat and checklist), Team Collaboration (roles, comments, Kanban), and Excel Export. Planned features include an AI Knowledge Base, Form Assistant, and Bid Creation. Enterprise customers receive webhook-based API integration (600 EUR/year) for CRM and automation platform connectivity. The platform emphasizes GDPR compliance with German server hosting and processes text data via AI capabilities for semantic search, document summarization, chatbot interaction, and anomaly detection.

Differentiator

Problem solved

Functional benefit

Products and services

• Vergabepilot.AI Core Platform AI-powered SaaS platform aggregating public tenders from 300+ German and European procurement portals into a single searchable database, used by companies to find, evaluate, and decide on relevant public tenders.
• Webhook Integration Standalone paid add-on offering real-time HTTP POST delivery of tender events to external systems (CRM, ERP, automation platforms) in JSON format, available on request at €600/year plus VAT.

Quantifiable outcome

• 75% reduction in irrelevant search results while processing more relevant tenders (Sinus Nachrichtentechnik)
• +4 more outcomes

Named customers4 records

Segments6 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration9 records

AI capability6 records

Feature9 records

Partnerships

Three partnerships are on record, tiered core.

• Amazon Web Services (AWS)coreTechnology or IntegrationPrimary hosting provider. Platform and Vergabepilot.AI hosted on AWS EMEA (Luxembourg) in Frankfurt region (eu-central-1) per data privacy statement. Core infrastructure dependency.
• StripecoreTechnology or IntegrationPayment processing provider for subscription billing. Handles credit card payments and SEPA direct debits. Contractual partner for payment collection.
• Google Ireland LimitedcoreTechnology or IntegrationAI backend provider for AI-powered platform features. Processes user queries and generates responses for summarization, chatbot, and document analysis. Contractually prohibited from using customer data for AI model training. AI processing occurs within EU.

Scale indicators5 records

Recent moves6 records

Expansion highlights5 records

Market position

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/vergabepilot-ai

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Vergabepilot.AI