Proactis

What Proactis does

Proactis is a UK-headquartered (Wetherby) provider of cloud-based Source-to-Pay (S2P) software, with operating subsidiaries in France, Germany and the Netherlands and customer reach across 100+ countries. Founded in 1995 and operating for over 30 years, the company sells a modular platform comprising sourcing, supplier relationship management (SRM), contract management, a guided-buying marketplace, purchase-to-pay (P2P), accounts payable automation, and AI-powered invoice capture (including Rego CAI predictive AI). The platform is designed to integrate with, rather than replace, existing ERP and finance systems including Unit4, SAP, Oracle, Microsoft Dynamics, Infor, MRI, NetSuite and Workday.

The product is delivered as subscription SaaS on annual or multi-year contracts, priced per organisation, module and transaction volume. Go-to-market combines direct enterprise sales with a strategic partner ecosystem anchored by a 20+ year Unit4 relationship (160+ joint customers), an MRI Software channel focused on housing providers, and a renewed TouchstoneFMS partnership for Infor SunSystems clients. Target customers are mid-market and large service-focused organisations across local government, housing, higher education, healthcare, property and facilities management, not-for-profit, professional services, and financial services verticals.

Monetisation is recurring SaaS subscription revenue supplemented by managed services (e.g., Invoice Capture Managed Service) and customer enablement (Training Academy). The company reports 1,000+ organisations and 2+ million platform users, with measurable customer outcomes including up to 90% reductions in invoice processing costs, 95%+ of procurement activity managed through the platform in some public-sector deployments, and sourcing cycle times compressed from months to weeks. Ownership rests with PROACTIS TOPCO LIMITED as ultimate majority parent, with PROACTIS SA listed on Euronext Growth Paris. Recent strategic activity includes £20M debt funding from HSBC (March 2025), a new CEO appointment in June 2025, and renewed / expanded channel partnerships through 2026.

Name

Proactis

Legal name

Proactis Limited

Website

https://proactis.com

Company type

Private

Founded year

1995

Operating status

Operating

Headcount range

101–250 employees

Short description

Proactis provides a modular cloud-based Source-to-Pay platform covering sourcing, supplier management, contract management, marketplace, purchase-to-pay, and AI-powered accounts payable automation for mid-market, service-focused organisations, integrating with major ERP systems across 100+ countries.

Ownership category

akta.pro rank

Product category

Procurement and Spend Management Software

NAICS

Software Publishers (5132), Computer Systems Design and Related Services (54151)

SIC

Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Purchase-to-Pay (P2P) Operations (BPAAAJAA)

akta.pro secondary industries

Spend Analytics & Reporting Support (BPAAAJAJ), Compliance, Risk & Supplier Due Diligence (KYC/ESG/Sanctions) (BPAAAJAK)

Keywords

• Spend management software
• Source-to-pay platform
• Procurement automation
• Accounts payable automation
• Supplier relationship management

Headquarters

HQ city

Paris

HQ country

France

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales

Revenue model

1. Subscription/SaaS Licensing: Proactis operates on a subscription-based SaaS model for its Source-to-Pay platform. Customers license modules (Sourcing, SRM, Contract Management, Marketplace, P2P, AP Automation) on a per-organization or per-transaction basis. The modular approach allows organizations to start with specific solutions and expand over time.

Pricing tiers

Go-to-market motion1 record

Distribution channels5 records

Marketing channels7 records

Core offering

Proactis sells a modular, cloud-based Source-to-Pay (S2P) software platform for mid-market, service-focused organisations. The platform covers strategic sourcing, supplier relationship management, contract management, guided-buying marketplace, purchase-to-pay and accounts payable automation, with AI-powered invoice capture and pre-built integrations to major ERP and finance systems. Customers license modules individually and can expand over time.

Differentiator

Problem solved

Functional benefit

Products and services

• Source-to-Pay Platform End-to-end modular platform connecting strategic sourcing, procurement and financial operations. Covers supplier sourcing, SRM, contract management, purchasing and invoice payment, designed for mid-market, service-focused organisations and integrating with major ERP systems.
• Supplier Relationship Management (SRM) Complete view of every supplier from onboarding and qualification through performance monitoring and risk management. Centralises supplier data with self-service portals for profile updates and qualification.
• Sourcing Structured sourcing workflow from initial need through to contract award. Handles RFIs, RFPs, RFQs, eAuctions and Dynamic Purchasing Systems for competitive bidding and contract award.
• Contract Management Single structured repository for storing, monitoring and acting on contracts. Provides visibility of key dates, financial liabilities and compliance status with automated renewal alerts.
• Marketplace Procurement marketplace giving employees a retail-style buying experience with access to approved supplier catalogues, contract-priced items and pre-qualified providers. Reduces maverick spend through guided buying.
• Purchase-to-Pay (P2P) Single connected process from purchase request to payment. Controls purchasing through approval workflows, spending limits and preferred supplier rules, with real-time budget monitoring across ordering and invoicing.
• Accounts Payable Automation Captures invoices in any format (paper, PDF, XML, electronic) and converts them into validated, ready-to-process eInvoices. Validates against purchase orders, matches automatically and routes for approval without manual keying.
• Invoice Capture Managed Service Fully managed invoice capture service handling the complete process from invoice receipt to payment. Converts all incoming invoices (PDF, EDI/XML) to structured electronic data.
• Proactis Training Academy Customer enablement platform offering on-demand courses, bi-weekly live training sessions and a community hub to help customers adopt the Source-to-Pay platform. Has delivered 25+ courses to 1,600+ users.

Quantifiable outcome

• 66% AP efficiency improvement (Wigan Council)
• +8 more outcomes

Named customers20 records

Segments9 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration13 records

AI capability7 records

Feature8 records

Partnerships

Three partnerships are on record, tiered core and strategic.

• Unit4coreTechnology or Integration · 1 January 200420+ year strategic partnership with Unit4, a leading global provider of enterprise applications for service organisations. Over 160 joint customers benefit from integrated Proactis-Unit4 solutions combining procurement and finance capabilities. The partnership provides seamless integration with Unit4 ERP and Financials, automatic account and budget updates, and coordinated implementation support.
• MRI SoftwarecoreTechnology or IntegrationStrategic partnership providing integrated procurement and spend management solutions for housing providers using MRI Software property management platforms. The collaboration delivers unified, flexible solutions for housing providers to improve compliance, control, and cost savings.
• TouchstoneFMSstrategicTechnology or IntegrationRenewed strategic partnership delivering integrated procure-to-pay solutions for Infor SunSystems clients. Connects procurement processes directly with financial systems, benefiting clients including Dementia UK, West Yorkshire Police, and British Airways Pension Scheme.

Scale indicators6 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Synertrade: Synertrade is a European Source-to-Pay vendor offering sourcing, contract management, supplier management, and e-procurement, directly comparable to Proactis in geography and mid-market European customer base.
• Jaggaer: Jaggaer is a Source-to-Pay platform vendor covering sourcing, supplier management, contract management, and P2P, competing head-to-head with Proactis in the same mid-market and enterprise procurement software category.
• Ivalua: Ivalua provides a unified Source-to-Pay platform with sourcing, contract, supplier, and P2P modules, frequently benchmarked against Proactis in Spend Matters SolutionMap rankings and targeting a similar mid-to-large enterprise customer profile.
• Zycus: Zycus provides an AI-driven Source-to-Pay suite covering sourcing, contract management, supplier management, P2P, and AP automation, closely comparable to Proactis's modular platform and target buyer profile.
• Basware: Basware specialises in AP automation, P2P, and B2B payments, overlapping directly with Proactis's P2P and Accounts Payable Automation modules and competing for the same mid-market finance organisations.
• Medius: Medius provides AP automation and P2P solutions with AI-driven invoice processing, directly comparable to Proactis's Invoice Capture AI and P2P modules and competing for similar mid-market and enterprise finance buyers.

Broad incumbents

• SAP Ariba: SAP Ariba is the dominant Source-to-Pay suite from a major ERP incumbent, competing with Proactis across sourcing, contract management, and P2P; it overlaps on functionality but is broader and targets larger global enterprises.
• Coupa Software: Coupa (under Thoma Bravo) offers a broad Business Spend Management platform with sourcing, P2P, AP automation, and supplier management; it competes with Proactis across the full S2P stack but at a larger enterprise scale.
• GEP: GEP offers a unified Source-to-Pay platform (GEP SMART) along with managed procurement services, competing with Proactis across sourcing, contract, supplier, and P2P capabilities but with broader scope including services.

Emerging players

• Procurify: Procurify is a mid-market spend management and AP platform with P2P and procurement workflows, partially overlapping Proactis's offering but generally positioned for smaller mid-market customers.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• YouTubeyoutube.com/@Proactis
• LinkedInlinkedin.com/company/proactis-group
• Xx.com/proactis

Revenue estimate

Valuation estimate

Number of profiles

Profiles14 records

Subsidiaries2 records

Funding overview

Funding rounds2 records

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A8 records

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Proactis