Notary Pro

What Notary Pro does

NotaryPro is a Canadian notary and commissioning services provider, incorporated as NotaryPro Technologies Inc. in Ontario, that operates a hybrid online and in-person platform founded in 2016. Its core product is a remote online notarization (RON) service delivered via a cloud-based platform hosted on Microsoft Azure, integrating Twilio-powered secure video conferencing with biometric identity verification (facial recognition and voice analysis), QR code document upload, and digital signing through DocuSign and SignNow integrations. Standard appointments are completed in approximately seven minutes at $43.95 CAD online or $48.95 CAD in-person, with specialized documents starting at $79.95 CAD and additional signatures at $40.95 CAD. The platform also offers in-person service at Staples retail locations, mobile notary, virtual witnessing for wills and powers of attorney, free AI-assisted legal document templates, and a recently launched Client Workspace management system (November 2025) targeted at business clients.

The company pursues a dual go-to-market motion: a product-led, self-serve consumer channel for individual transactions, and an enterprise field sales motion targeting law firms, real estate companies, construction firms, and financial institutions with volume pricing, dedicated account management, and API integration (notably with Clio for legal practice management). Revenue is generated primarily through per-transaction fees (transaction_fee model) supplemented by subscription-style business account volume credits (5+ and 50+ tiers), an affiliate and referral program (including with Staples and promo code BOOKONLINE10), and the November 2025 launch of Client Workspace, which extends the model toward B2B SaaS. Operating geographies include Canada and, more recently, the United States.

NotaryPro positions itself as the first-mover in Canadian online notarization, claiming 20,000+ customer reviews at a 4.7/5 star rating, 40% faster processing and 25% cost reduction versus traditional notary services, and compliance frameworks spanning SOC 2 (in progress), NIST 800-53, PCI DSS (via processors), GDPR, PIPEDA, CCPA, HIPAA, and FERPA. The company is privately held, founder/management-controlled, with no disclosed institutional investors, no parent company, and no M&A activity in the input data. Disclosed funding is approximately $1.2M CAD across two rounds (2022 and 2025), and the Dragons' Den appearance in February 2025 represents a notable public-positioning milestone.

Name

Notary Pro

Legal name

NotaryPro Technologies Inc.

Website

https://notarypro.ca

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

11–50 employees

Ownership category

akta.pro rank

Product category

Notary Services

NAICS

Offices of Notaries (54112)

SIC

Services-Legal Services (8111)

akta.pro primary industry

Visa Documentation, Translation, Notarization & Apostille Services (EDAIADAD)

Keywords

• Notary public services
• Remote online notarization
• Document commissioning services
• Legal document authentication
• Apostille certification

Headquarters

HQ city

Ottawa

HQ country

Canada

HQ region

North America

Offices2 records

Markets served

GTM type

B2B and B2C

Offering type

Services

Cost components

Technology or R&D, Personnel, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Notary Public Services: Per-transaction fees for notary services at $43.95 online (11% discount vs $48.95 in-person), with $40.95 per additional signature and $8.95 instant notary surcharge.
2. Commissioner of Oaths Services: Separate commissioning service fees for document oath/affirmation administration.
3. Specialized Document Services: Enhanced notary services for specialized documents starting at $79.95 online (13% discount vs $86.95 in-person).
4. Business Account Subscriptions: Volume pricing plans for businesses purchasing 5+ notary service credits, with custom enterprise pricing for 50+ notary seal orders.
5. Affiliate/Referral Commissions: Revenue sharing with Staples and promotional codes (e.g., BOOKONLINE10) for customer referrals.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels9 records

Core offering

Notary Pro provides remote online notarization (RON) and in-person notary public services across Canada, enabling customers to commission, authenticate, and apostille legal documents in approximately 7 minutes via a cloud-based platform. The company delivers appointments through its own booking platform, video conferencing, digital signatures, and a QR code document upload system, with a physical retail footprint at Staples locations.

Product overview

NotaryPro operates as a multi-channel notary and legal services platform offering both a core unified service and modular add-ons. The primary offering combines Online Notary Services (remote online notarization via video with 7-minute appointments) and In-Person Notary Services (at physical locations). These are complemented by specialized modules including Legal Document Templates (AI-powered template generation), Virtual Witnessing Service (for Wills and POAs), Mobile Notary Services, and Business Solutions for enterprise volume pricing. The November 2025 launch of Client Workspace expanded the platform into a full legal and notary service management system for businesses. The ecosystem also includes NotaryPro Learn (training platform for notary partners) and an Affiliate Program. All services are delivered through the notarypro.ca platform with dedicated booking systems including the Instant Notary sub-brand for on-demand appointments.

Differentiator

Problem solved

Functional benefit

Products and services

• Online Notary Services Remote online notarization (RON) and virtual commissioning services allowing clients to get documents signed and commissioned online in approximately 7 minutes using video calls, digital signatures, and QR code document upload technology. Targets individual consumers and businesses needing fast, convenient notarization.
• In-Person Notary Services Traditional in-person notary services at Staples locations and other partner locations across Canada, offering document commissioning, authentication, legalization, and apostille certification for walk-in customers and businesses.
• Client Workspace Legal and notary service management system designed to streamline notary services, reduce costs, and increase efficiency for businesses with transaction speed increases of 40% and cost savings of 25%. For businesses, law firms, and organizations managing high-volume notarization workflows.
• Mobile Notary Services On-demand notary services delivered to the client's location for convenience, complementing in-person and online notary offerings. For clients requiring notary services at a specific physical location.
• Virtual Witnessing Service Virtual witnessing service for Wills and Powers of Attorney that must be signed with wet ink, witnessed remotely via video call. Part of the online notary service offering for specialized documents.
• Business Solutions and Volume Pricing Program Enterprise and business-tier service providing custom booking pages, dedicated account managers, volume pricing discounts, and API access for high-volume corporate clients, law firms, and organizations.
• Bulk Notary Service Packages Bulk savings packages offering 5, 10, or 20 notary service credits at discounted rates for businesses requiring recurring notary services.
• Legal Document Templates / Document Creator Free library of fillable legal document templates including affidavits, statutory declarations, travel consent letters, bills of sale, and other legal forms. Powered by AI for automated suggestions and document generation.
• NotaryPro Learn Online learning platform providing courses for notary onboarding, remote online notary training, customer support training, and professional development for notary partners.
• Instant Notary On-demand online notary service enabling clients to see a notary public in minutes, accessed via the instant.notarypro.ca booking platform with real-time availability.
• NotaryPro Affiliate Program Referral program allowing individuals and organizations to earn commissions by referring clients to NotaryPro services through unique affiliate links and landing pages.

Quantifiable outcome

• 40% faster transaction processing compared to traditional notary services
• +4 more outcomes

Named customers5 records

Segments5 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

AI capability7 records

Feature5 records

Partnerships

One partnership is on record.

• CliocoreTechnology or IntegrationIntegration partnership with Clio, a leading legal practice management software. NotaryPro has a dedicated integration landing page (notarypro.ca/clio) enabling seamless workflow between Clio's practice management platform and NotaryPro's notary services for law firm customers.

Scale indicators6 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Notarize: US-based remote online notarization (RON) platform that connects customers to live notaries via video for signing and commissioning documents. Directly comparable to NotaryPro on online notarization, instant booking, and enterprise integrations.
• NotaryCam: Remote online notarization provider serving consumers, lenders, and title companies with video-based notarization. Comparable product (online notarization) and customer base (real estate and legal verticals) to NotaryPro.
• eNotaryLog: Digital platform offering remote online notarization and e-notary journal solutions for notaries and signing services. Competes with NotaryPro in the online-commissioning and document-authentication space.
• Nexsys Technologies (ClearSign): Provides eClosing and remote online notarization technology for lending, title, and legal customers. Comparable to NotaryPro's real estate, mortgage, and enterprise workflow capabilities.
• PEN American (Online Notary / e-Notary services): Offers remote online notarization platforms and traditional notary services across multiple US states. Directly comparable product offering to NotaryPro's online and in-person notary stack.

Broad incumbents

• DocuSign: Dominant e-signature and Agreement Cloud platform with growing notarization capabilities. NotaryPro integrates with DocuSign; broader incumbent competing for digital document execution workflows.
• Adobe Acrobat Sign: Enterprise-grade e-signature and digital document workflow platform from Adobe. Competes in the broader digital-signing and notarization-adjacent workflow space where NotaryPro operates.

Regional players

• LawDepot: Canadian online legal document template and form provider. Overlaps with NotaryPro's free legal-templates and document-generation offerings for Canadian consumers and small businesses.

Others

• Clio: Leading Canadian legal practice management software provider with which NotaryPro has a dedicated integration. Not a direct notary competitor but the dominant workflow platform NotaryPro plugs into for law-firm distribution.

Emerging players

• Notary Public.net (SIGNiX / OneNotary): Remote online notarization platform aggregating notaries across multiple US states. Overlaps with NotaryPro's RON offering but serves a different geography; useful comparable for online notary business-model traction.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xtwitter.com/@notaryprocanada
• Facebookfacebook.com/notaryprocanada
• LinkedInlinkedin.com/company/notary-pro-canada
• Instagraminstagram.com/notaryprocanada

Compliance8 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds2 records

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Notary Pro