ChildPilot
ChildPilot is a Texas-based SaaS company providing all-in-one childcare management software (billing, enrollment, attendance, parent communication, and compliance) to 1,000+ U.S. early childhood education programs, from single-site SMBs to multi-site networks.
- Company typePrivate
- Founded1999
- HeadquartersAllen, United States
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What ChildPilot does
ChildPilot (legal entity ChildPilot Software, Texas, USA) is a private, founder-owned SaaS provider of all-in-one childcare management software serving U.S.-based early childhood education programs, with an installed base of 1,000+ programs spanning single-site SMBs to multi-site networks of up to 25 locations. The platform is built on Google Cloud Platform with SOC 2 Type II and COPPA-compliant data handling, and is delivered as a central Administrative Suite web application paired with two native mobile apps (Staff and Parent portals). Core functional modules include enrollment management, automated billing and tuition collection, real-time attendance with QR-code and keyless-entry check-in, parent communication, staff scheduling, compliance/subsidy reporting, and CRM (Skycap Mailer). Native integrations extend the platform into QuickBooks Online accounting, Gusto payroll, the KinderConnect state subsidy reporting system (live in TX/MO/NY/VA, OK announced), and a proprietary keyless entry hardware system.
The company monetizes via a subscription model priced on enrollment size and number of locations, billed monthly with no per-feature paywalls, 12-month initial terms, and bundled onboarding, training, support, and mobile apps. Go-to-market is consultative direct sales with dedicated account representatives who deliver tailored demos, hands-on onboarding (including on-site training), and ongoing relationship management; marketing is primarily SEO-driven blog content and website lead capture rather than paid acquisition. The 11–50 employee team is structured around a CEO (Neida T.) and Chief Engineer (Ronnie T.) co-founder pair, plus VP-level Product, Marketing, and Sales leadership and Director-level Onboarding, Support Excellence, Account Excellence, and People Operations functions. Recent strategic activity has centered on integrations (Gusto, KinderConnect) and AI-assisted messaging tools, validated externally by 2026 Capterra Shortlist, G2 Leader, and Gartner Digital Markets awards.
ChildPilot firmographics
Firmographics- Name
- ChildPilot
- Legal name
- ChildPilot Software
- Website
- https://childpilot.com
- Company type
- Private
- Founded year
- 1999
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- ChildPilot is a Texas-based SaaS company providing all-in-one childcare management software (billing, enrollment, attendance, parent communication, and compliance) to 1,000+ U.S. early childhood education programs, from single-site SMBs to multi-site networks.
- Ownership category
- akta.pro rank
ChildPilot industry classification
Industry- Product category
- Childcare Management Software
- NAICS
- Child Care Services (624410)
- SIC
- Services-Child Day Care Services (8351), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Preschool Programs within Childcare Centers (EDACABAL)
- akta.pro secondary industries
- Part-Time / Drop-In Preschools (EDACABAN), 24-Hour / Extended-Hours Childcare Centers (EDACAAAK)
Keywords
Where ChildPilot is headquartered
LocationHeadquarters
- HQ city
- Allen
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
ChildPilot business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure
Revenue model
- Subscription-Based SaaS: ChildPilot operates as a subscription-based SaaS platform where childcare programs pay a recurring subscription fee. Pricing is built around enrollment size and the number of locations operated. Programs typically pay monthly with a 12-month initial term that auto-renews, though the company emphasizes month-to-month flexibility with no multi-year contract requirements. Onboarding, training, support, software updates, and the parent portal and mobile apps are all included in the subscription with no per-feature paywalls.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Enrollment-based subscription with no feature gates |
Go-to-market motion2 records
Distribution channels4 records
Marketing channels3 records
ChildPilot product offering
Product offeringCore offering
ChildPilot is an all-in-one cloud-based childcare management software platform that consolidates tuition billing and autopay, online enrollment workflows, real-time attendance tracking with QR code check-in, parent and staff communication, staff scheduling, compliance reporting, and daily activity reporting into a single connected system. It is delivered as a subscription SaaS product with a web-based Administrative Suite, dedicated Staff and Parent mobile apps, and dedicated account representative support, serving childcare programs ranging from home-based SMBs to multi-site networks of up to 25 locations across the United States.
Product overview
ChildPilot is an all-in-one childcare management software platform composed of a central Administrative Suite web application paired with two mobile apps (Staff Portal App and Parent Portal App), plus integrated modules including a CRM Hub (Skycap Mailer), Web Design & Hosting, and a Keyless Entry System. The platform consolidates billing, enrollment, attendance/scheduling, parent communication, daily reporting, compliance, and enrollment management into a single connected system. Built-in integrations connect to Gusto (payroll), QuickBooks Online (accounting), KinderConnect (subsidy reporting), and a physical keyless entry system. The platform is delivered as a subscription with dedicated onboarding, training, and ongoing account support included.
Differentiator
Problem solved
Functional benefit
Products and services
- ChildPilot Administrative Suite Web-based platform for childcare directors and administrators to manage billing, enrollment, attendance, scheduling, family communication, reporting, and compliance across one or multiple locations.
- ChildPilot Staff Portal App Mobile app for teachers and classroom staff to manage attendance, log meals and naps, track milestones, capture photos, send messages, and access lesson planning tools from a phone or tablet.
- ChildPilot Parent Portal App Mobile app for families to view daily activity reports, photos, and updates; manage billing and payments including autopay; complete and sign forms; message staff; and access tax statements and child records.
- ChildPilot Skycap Mailer CRM Hub Integrated CRM and lead management tool that helps programs capture prospective family inquiries, nurture leads, and track the enrollment pipeline from inquiry through first day.
- ChildPilot Web Design & Hosting ChildPilot-branded or custom website design and hosting service that connects enrollment forms, inquiry workflows, and family communication directly into the ChildPilot platform.
- ChildPilot Keyless Entry System Physical keyless entry and door access system for childcare facilities that integrates with family records, child check-in, and daily operations for secure, streamlined facility access.
- QuickBooks Online Sync Native integration connecting ChildPilot billing, invoices, payroll data, and financial reporting to QuickBooks Online, eliminating manual reconciliation and duplicate data entry.
- Gusto Payroll Integration Native integration syncing ChildPilot timesheets directly to Gusto for automated payroll processing, HR management, and benefits administration for childcare staff, including access to Gusto HR tools, medical/dental/vision insurance, 401(k), workers' comp, and financial wellness tools.
- KinderConnect Integration Native integration with KinderConnect for automating attendance tracking and state subsidy reporting, with real-time attendance sync and weekly automated submissions directly to state agencies in TX, MO, NY, and VA.
- AI Messaging Tools AI-assisted messaging capability that drafts communications in the staff's voice, generates daily summaries and insights, and provides one-click action suggestions to help directors quickly identify what needs attention.
Companies that use ChildPilot
Customer profileNamed customers8 records
Segments8 records
Ideal customer profiles3 records
ChildPilot technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration4 records
AI capability4 records
Feature10 records
ChildPilot partnerships and signals
Strategic signalPartnerships
Five partnerships are on record, tiered core and supporting.
- GustocoreGusto integration connects ChildPilot timesheets directly to Gusto payroll, allowing childcare programs to automate timesheet syncing, process payroll from hours tracked in ChildPilot, and access Gusto's HR tools including medical/dental/vision insurance, 401(k), workers' comp, and financial wellness tools. ChildPilot sends total hours worked during a selected pay period directly to Gusto with no manual entry required.
- QuickBooks OnlinecoreQuickBooks Sync integration connects ChildPilot billing, payroll data, invoices, and financial reporting to QuickBooks Online for accounting workflows, reducing manual reconciliation and duplicate data entry between childcare operations and accounting systems.
- KinderConnectcoreKinderConnect integration automates attendance tracking and subsidy reporting by syncing ChildPilot attendance data with KinderConnect for state government submissions. Available in TX, MO, NY, and VA (OK coming soon). Automatically submits attendance records directly to state agencies weekly, simplifying compliance for subsidy programs.
- Keyless Entry SystemsupportingChildcare keyless entry system that connects facility access with family records, check-in, and daily operations. Live door access events sync with ChildPilot operations, improving front desk visibility and reducing manual check-in processes.
- Website Design and HostingsupportingChildPilot offers childcare website design and hosting services that connect forms, inquiries, family communication, and enrollment workflows directly into ChildPilot. Website features include public-facing inquiry forms, tour scheduling, and enrollment workflows linked to the main platform.
Scale indicators5 records
Recent moves5 records
Expansion highlights5 records
ChildPilot competitors and assessment
Company assessmentDirect peers
- HiMama (Lillio): HiMama (rebranded as Lillio) is a childcare management platform offering daily reports, parent communication, billing, and documentation for early childhood educators. It is a direct SaaS peer to ChildPilot, focused primarily on smaller childcare and preschool programs and competing on parent engagement and ease-of-use.
- Brightwheel: Brightwheel is a leading all-in-one childcare management platform offering attendance, billing, parent communication, and staff management to early childhood education programs. It is the most direct head-to-head competitor to ChildPilot in the US market, targeting the same childcare and preschool programs with similar feature sets and a freemium/PLG motion.
- Wonderschool: Wonderschool provides childcare management software and support services focused on in-home daycare and small childcare programs. It is a direct peer for ChildPilot's SMB and home-based segment, with overlapping billing and parent communication features but a different go-to-market emphasis on helping educators launch programs.
- ChildcareCRM: ChildcareCRM provides lead management and enrollment CRM tools purpose-built for childcare providers, complementing or competing with ChildPilot's Skycap Mailer enrollment pipeline. It is a direct partial-overlap peer focused on the inquiry-to-enrollment funnel rather than full operations management.
- Kangarootime: Kangarootime is a cloud-based childcare management platform focused on billing, attendance, parent engagement, and family communication. It is a direct peer serving similar childcare and preschool programs with overlapping features and a comparable US-focused customer base.
- Sandbox Software: Sandbox Software offers childcare management solutions covering billing, attendance, parent communication, and reporting for early childhood education programs. It is a direct peer to ChildPilot, serving similar US childcare customers with comparable core functionality.
- Procare Family App / Tadpoles: Tadpoles (now part of Procare Solutions) is a parent communication and daily-reporting app used by childcare programs and preschools. It competes directly with ChildPilot's Parent Portal and Staff apps, particularly in the engagement and daily-reporting layer of childcare operations.
Broad incumbents
- Procare Solutions: Procare is a long-established, broad childcare management platform serving centers, multi-site operators, and family childcare homes across the US. It competes with ChildPilot on billing, attendance, and parent communication but operates as a larger, more diversified incumbent with broader product breadth and significant market share in larger multi-site customers.
Emerging players
- Jackrabbit Care: Jackrabbit Care is a class management and parent communication platform that extends the Jackrabbit suite into the early childhood and childcare vertical. It is an emerging player with partial overlap to ChildPilot's parent communication and attendance features.
- OnSchol: OnSchol is an emerging childcare and after-school program management platform with attendance, billing, and family engagement features. It overlaps with ChildPilot's broader ECE positioning but is at an earlier stage with narrower feature depth.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks5 records
Key highlights6 records
Customer concentration
ChildPilot social profiles
Digital presenceChildPilot compliance and trust
Trust signalCompliance3 records
ChildPilot financial estimates
Financial estimateRevenue estimate
Valuation estimate
ChildPilot leadership team
Management profileNumber of profiles
Profiles10 records
ChildPilot funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
ChildPilot M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about ChildPilot
What does ChildPilot do?
ChildPilot is an all-in-one cloud-based childcare management software platform that consolidates tuition billing and autopay, online enrollment workflows, real-time attendance tracking with QR code check-in, parent and staff communication, staff scheduling, compliance reporting, and daily activity reporting into a single connected system. It is delivered as a subscription SaaS product with a web-based Administrative Suite, dedicated Staff and Parent mobile apps, and dedicated account representative support, serving childcare programs ranging from home-based SMBs to multi-site networks of up to 25 locations across the United States.
Is ChildPilot a public or private company?
ChildPilot is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was ChildPilot founded?
ChildPilot was founded in 1999. It employs 11 to 50 people.
Where is ChildPilot based?
ChildPilot is headquartered in Allen, United States, in the North America region.
How does ChildPilot make money?
One revenue line is on record: subscription-Based SaaS.
Who are ChildPilot's main competitors?
Direct peers on record are HiMama (Lillio), Brightwheel, Wonderschool, ChildcareCRM, Kangarootime, Sandbox Software and Procare Family App / Tadpoles. Procare Solutions is listed as a broad incumbent. Emerging players are Jackrabbit Care and OnSchol.
Does ChildPilot have an API?
No public API is recorded for ChildPilot.
What industry is ChildPilot in?
ChildPilot's product category is Childcare Management Software. Its primary akta.pro industry code is EDACABAL, Preschool Programs within Childcare Centers, with a secondary code of EDACABAN, Part-Time / Drop-In Preschools. Its NAICS code is 624410 and its SIC code is 8351.