Vendor Information Verification Experts

What Vendor Information Verification Experts does

VIVE (Vendor Information Verification Experts, LLC) is a Flint, Michigan-based SaaS company that operates a vendor compliance platform for the property management industry. The platform verifies vendor insurance, licensing, W-9s, and certificates of insurance (COIs) against management company requirements and continuously monitors those credentials throughout the 12-month policy period. Core modules include QuickSourceBids (an RFP/bidding system), Document Management, Vendor Ratings (a 10-question survey-based scoring system), Contract Management with automated renewal alerts, Vendor Spotlight (promotion of top vendors), and Vendor Network. A public REST API with sandbox keys and pre-built integrations with HOA and multifamily property management software platforms extend the product's reach into existing customer workflows.

VIVE serves a two-sided market: property management companies (HOA, condo, multifamily, and student housing operators) and the trade vendors and contractors they engage. The company claims a network of 50,000+ vendors serving communities across the U.S. and Canada. Management companies access the platform at no ongoing cost beyond a small one-time initiation fee, with unlimited users, RFPs, contracts, and document hosting included. Vendors pay a recurring annual subscription that keeps them verified and visible to management companies actively sourcing contractors.

Revenue is primarily recurring, generated through vendor annual subscriptions, supplemented by one-time management company initiation fees. Go-to-market is sales-led for enterprise management companies (with dedicated VIVE Implementation Managers supporting onboarding) and self-serve for vendors through a streamlined registration and approval workflow. The company is privately held, was founded in 2016, and received a strategic investment from Potamus Equity in May 2025 to scale operations, enhance the platform, and expand across the U.S. Leadership includes CEO/President Joseph Bushey, COO Katherine Rohlik, CRO Dave Baker, CTO Cole Malphrus, Director of Customer Success Krystee Edwards, and Director of Marketing Sydney Zomer.

Name

Vendor Information Verification Experts

Legal name

Vendor Information Verification Experts, LLC

Website

https://getvived.com

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

11–50 employees

Short description

VIVE is a SaaS vendor compliance platform serving U.S. and Canadian property management companies and their vendors, automating insurance, licensing, and credential verification with continuous monitoring, RFP management, and API integrations.

Ownership category

akta.pro rank

Headquarters

HQ city

Flint

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Vendor Annual Subscription: Vendors pay a simple annual subscription to stay verified, visible, and connected to management companies actively sourcing vendors. This covers the entire portfolio of each client and lasts 12 months.
2. Management Company Initiation Fee: No cost to management companies beyond a small, one-time initiation fee. Management companies gain unlimited users, unlimited RFPs, unlimited contract management, and unlimited data hosting.
3. Strategic Investment: VIVE received strategic investment from Potamus Equity to support growth and product innovation in the property management compliance sector.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels3 records

Core offering

VIVE is a SaaS vendor compliance platform that verifies vendor insurance, licensing, W-9s, and certificates of insurance (COIs) on a continuous basis for property management companies, then surfaces the verified vendor network for sourcing, RFP/bidding (QuickSourceBids), contract management, document storage, and rating. Management companies access the platform at no recurring cost beyond a small one-time initiation fee, while vendors pay a recurring annual subscription to stay verified and visible to management companies actively sourcing by trade and location.

Product overview

VIVE is a vendor compliance platform consisting of a core platform with integrated modules. The main VIVE Platform provides insurance, licensing, and credential verification with real-time compliance tracking. It is complemented by QuickSourceBids (built-in RFP system for managing proposals and bid submissions), Document Management (centralized document storage for COIs, contracts, W-9s), Vendor Ratings (performance rating system), Contract Management (tracking and renewal alerts), Vendor Spotlight (vendor ranking/visibility), and Vendor Network (compliant vendor ecosystem). Additional offerings include VIVE University (live training program), a Trust Center (security information portal), and a Public REST API for programmatic access. The platform serves management companies and vendors across the US and Canada.

Differentiator

Problem solved

Functional benefit

Brands

• VIVE University: Ongoing live training program hosted by VIVE staff, offering sessions on product usage, best practices, and platform updates for clients.
• QuickSourceBids

Products and services

• VIVE Platform SaaS vendor compliance platform for property management companies that verifies vendor insurance, licensing, W-9s, and COIs on a continuous basis and delivers a compliant vendor list for hiring, sourcing, RFPs, contract management, and real-time compliance tracking.
• QuickSourceBids Built-in RFP/bidding system that lets management companies create, release, and manage proposals and lets vendors submit bids directly through VIVE, with side-by-side bid analysis reports and one-click notifications to all bidders.
• VIVE Public REST API Public REST API providing secure access to vendor compliance data for business intelligence, reporting, and approved integration workflows, with sandbox keys available for testing and rate limits that scale to support volume.

Quantifiable outcome

• Time savings allowing Condominium Managers to focus on resident service vs. vendor verification
• +1 more outcomes

Named customers5 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Feature7 records

Partnerships

Three partnerships are on record, tiered core and supporting.

• HOA Management PlatformscoreTechnology or IntegrationVIVE works alongside the platforms community association managers rely on every day. Vendor compliance data stays current without teams leaving the tools they already know. Integrations shown via logos include multiple HOA management software providers.
• Multifamily PlatformscoreTechnology or IntegrationFrom leasing to maintenance, property management software runs the operation. VIVE handles the vendor compliance layer behind it, verified and continuously monitored. Integrations shown via logos include leading multifamily property management software.
• Associations and Technology ProviderssupportingStrategic or Co-development PartnerVIVE partners with leading associations and technology providers to keep vendor compliance accurate and effortless. These relationships extend the reach of verified data across every portfolio served. Partner logos shown but names not explicitly listed in text.

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• myCOI: myCOI is a SaaS platform focused on insurance certificate (COI) tracking and vendor compliance management. It is the most direct head-to-head competitor to VIVE, offering continuous certificate monitoring and document storage for property managers and commercial accounts.
• Avetta: Avetta is a vendor and contractor compliance management platform that prequalifies suppliers via insurance, safety, and credential verification. It overlaps with VIVE's core vendor verification capability but operates across broader verticals (construction, energy, facilities) at larger enterprise scale.
• Veriforce: Veriforce provides contractor compliance, safety qualification, and credential management for industrial and commercial workforces. Comparable to VIVE in the vendor verification workflow, with stronger roots in safety/OSHA compliance.
• TrustLayer: TrustLayer automates insurance verification and document compliance between insurers, brokers, and businesses. Directly comparable to VIVE's insurance/W-9/COI verification layer, and an emerging competitor targeting similar liability-mitigation use cases.
• COI Pro: COI Pro is a certificate of insurance tracking and vendor compliance platform for property managers and commercial clients. Closely overlapping with VIVE's property management focus, including automated COI review and compliance workflows.

Broad incumbents

• Procore Technologies: Procore is a broad construction management platform with project-level vendor and subcontractor compliance tools. While focused on construction rather than property management, it brings scale, capital, and adjacent vendor compliance capabilities that could encroach on VIVE's territory.
• Yardi Systems: Yardi is the dominant end-to-end multifamily property management software suite. It already houses vendor and contract data for thousands of communities and could defensively bundle native COI/compliance features that compete with VIVE.
• RealPage: RealPage provides enterprise software for multifamily and single-family property operators, including vendor and procurement data. It is a broad incumbent whose scale and operating data could be leveraged to launch in-house vendor compliance.

Emerging players

• AppFolio: AppFolio offers property management software for residential, commercial, and community association portfolios. As a mid-sized software incumbent it has the customer base to expand into vendor compliance, which could overlap with VIVE's value proposition.
• Buildium: Buildium is a property management platform targeting smaller residential and association portfolios. It serves an adjacent customer base to VIVE's HOA/condo segment and could move into vendor compliance via native modules or partnerships.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Vendor Information Verification Experts