Conference Center at Waltham Woods

What Conference Center at Waltham Woods does

The Conference Center at Waltham Woods is a private, for-profit, full-service corporate conference venue located on the Massachusetts Medical Society campus at 860 Winter Street in Waltham, Massachusetts, approximately 30 minutes from downtown Boston. The facility offers 17,000+ square feet of flexible event space across 11 meeting rooms, executive boardrooms, and a 180-seat auditorium, all equipped with turnkey audiovisual technology including LCD projectors, wireless microphones, teleconference equipment, and high-speed WiFi. The venue serves corporate meeting planners and enterprises primarily in the Northeast US, packaging meeting room rental, catering, AV, and on-site support into all-inclusive per-person packages (Morning, Afternoon, Full Day, Dinner & Meeting) with no hidden fees.

The business model is a hybrid transactional and sales-led services operation. Smaller groups of 20 or fewer can book directly online via the Tripleseat platform, while larger groups are routed through a dedicated sales team that issues personalized proposals. Revenue streams include meeting package rentals, food and beverage services, event planning fees, and upgrades such as private luncheons. The website is powered by BentoBox CMS, with Tripleseat handling booking workflows and Matterport enabling remote 3D space tours. Preferred hotel partnerships with three Waltham properties (Hyatt House, Residence Inn, Fairfield Inn & Suites) support multi-day conferences with out-of-town attendees.

The company employs 51-100 staff including a General Manager (Kristen St. George), Executive Chef (Courtney Holdman), Sales Manager (Laura Costello), and AV Technician (Philip Galamb), supported by a team with 75+ years of combined event experience. Customer evidence spans professional associations, energy, and financial services enterprises (MACEP, Global Partners LP, Advisor360). The venue operates within a horizontal segmentation approach targeting corporate meeting planners and enterprises needing professional, all-inclusive meeting environments rather than competing on transient hotel-style lodging.

Name

Conference Center at Waltham Woods

Legal name

The Conference Center at Waltham Woods

Website

https://conferencecenteratwalthamwoods.com

Company type

Private

Founded year

2002

Operating status

Operating

Headcount range

51–100 employees

Short description

The Conference Center at Waltham Woods is a private, full-service corporate conference venue in Waltham, MA offering all-inclusive meeting packages across 17,000+ sq ft of event space, serving corporate meeting planners and enterprises in the Northeast US with bundled room, AV, and catering services.

Ownership category

akta.pro rank

Product category

Corporate Event Venue Services

NAICS

Convention and Trade Show Organizers (56192)

SIC

Hotels, Rooming Houses, Camps & Other Lodging Places (7000)

akta.pro primary industry

Conference Centers & Dedicated Meeting Venues (THAHAAAB)

akta.pro secondary industry

Meeting & Conference Planning & Coordination (HSACADAA)

Keywords

• Corporate event venue
• Conference meeting space
• All-inclusive meeting packages
• Event planning services
• Audiovisual event services

Headquarters

HQ city

Waltham

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Technology or R&D, Infrastructure, Supply Chain

Revenue model

1. Meeting Room Rental and Packages: Revenue generated from renting meeting spaces combined with all-inclusive packages including room rental, A/V equipment, meals, refreshment breaks, and on-site support. Packages include Morning Meeting Package, Afternoon Meeting Package, Full Day Meeting Package, and Dinner & Meeting Package.
2. Food and Beverage Services: Catering and dining services included in meeting packages featuring custom menus with seasonal ingredients, continental breakfast, luncheon buffets, and afternoon snacks
3. Event Planning Services: Dedicated planning team handles every detail of events from concept to completion, providing quality customer service and seamless event execution
4. Private Luncheons and Upgrades: Additional revenue from private and upgraded luncheons arranged at additional cost outside of regular package

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels8 records

Core offering

The Conference Center at Waltham Woods operates a full-service conference and event venue providing all-inclusive meeting packages that bundle meeting room rental, standard audiovisual equipment, meals, refreshment breaks, and on-site managerial support into a single per-person price. It serves corporate meeting planners through 17,000+ square feet of flexible event space, including 11 meeting rooms, a 180-seat auditorium, and executive boardrooms, complemented by dedicated event planning services and turnkey audiovisual capabilities.

Product overview

The Conference Center at Waltham Woods is an all-inclusive, full-service conference facility offering Complete Meeting Packages that bundle venue rental, catering, and audiovisual services. The venue provides over 17,000 square feet of flexible event space across 11 meeting rooms, a 180-seat auditorium, and executive boardrooms. Event booking is managed through Tripleseat software for private events, while a 360-degree virtual tour powered by Matterport enables remote space exploration.

Differentiator

Problem solved

Functional benefit

Products and services

• Complete Meeting Packages All-inclusive meeting packages (Morning, Afternoon, Full Day, and Dinner configurations) that bundle meeting room rental, standard A/V equipment, meals, refreshment breaks, on-site managerial assistance, internet, and parking into one per-person price with no hidden fees or a la carte charges, designed for corporate meeting planners.
• Event Spaces Rental Rental of over 17,000 square feet of flexible event space including 11 meeting rooms, a 180-seat auditorium, and executive boardrooms (e.g., Percy Wadman, Berkshire, The Fenway, Beacon Hill, Charles River, Back Bay, Essex North, and the Auditorium), all equipped with turnkey audiovisual technology.
• 360 Virtual Tour A Matterport-powered interactive 3D virtual tour that enables prospective corporate clients to explore the venue's flexible meeting spaces remotely before booking.
• Event Planning Services Dedicated conference planning team service that handles every detail of corporate events from concept to completion, providing quality customer service and seamless event execution for meeting planners and corporate clients.
• Catering and Food & Beverage Services Catering and dining services featuring custom menus with seasonal ingredients, including continental breakfast, four-course buffet-style lunches, afternoon snacks, chef's choice dinners, and private/upgraded luncheons arranged at additional cost.

Quantifiable outcome

• No hidden fees or a la carte charges - all-inclusive pricing model
• +1 more outcomes

Named customers3 records

Segments3 records

Ideal customer profiles2 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

Feature5 records

Partnerships

Eight partnerships are on record, tiered minor and core.

• Hyatt House Boston/WalthamminorOthersPreferred hotel partner offering special discounts to conference attendees based on availability. Located 1.9 miles from the venue at 54 4th Ave, Waltham, MA 02451. Contact: (781) 290-0026.
• Residence Inn Boston WalthamminorOthersHotel partner within close proximity (1.9 miles) offering accommodation options for conference attendees requiring overnight stays.
• Fairfield Inn & Suites Boston WalthamminorOthersHotel partner within close proximity (1.9 miles) offering accommodation options for conference attendees.
• Massachusetts Medical SocietycoreStrategic or Co-development PartnerHost organization for the conference center located on their beautiful wooded campus in Waltham. The Massachusetts Medical Society has been serving the community for over 240 years and provides the venue's location and institutional support.
• BentoBox CMS, Inc.coreTechnology or IntegrationWebsite platform provider powering the conference center's website with ordering, reservation, and marketing capabilities. Handles personal information collection and processing under their privacy policy.
• TripleseatcoreTechnology or IntegrationPrivate event booking and proposal management software enabling online reservations for smaller groups (20 or fewer) and proposal requests for larger events.
• The Painted BurrominorOthersRecommended dining option located 1.6 miles from the venue at 99 3rd Ave, Waltham. Contact: (781) 622-1500.
• The LOCAL Kitchen & DrinksminorOthersRecommended dining option located 1.6 miles from the venue at 99 3rd Ave #3, Waltham. Contact: (781) 701-8351.

Scale indicators5 records

Recent moves6 records

Expansion highlights4 records

Direct peers

• Convene: Operates dedicated corporate meeting and event venues with an all-inclusive, full-service model targeting enterprise clients. Directly comparable in service model (venue + catering + AV + planning) and target customer base, though Convene operates across multiple major US markets.
• The Westin Waltham Boston: Suburban Boston hotel with extensive conference and meeting facilities located in Waltham, MA. Competes directly for the same corporate meeting business within the immediate geographic market, with the structural advantage of on-site lodging.
• Boston Marriott Burlington: Suburban Boston hotel with conference facilities in Burlington, MA, competing in the same Route 128 corridor for corporate meetings. Offers integrated lodging and meeting space appealing to multi-day events.

Broad incumbents

• Hyatt Regency Boston / Cambridge: Major hotel brand with significant conference and meeting facilities in the greater Boston area. Competes for corporate meeting demand with the advantages of a national brand, loyalty program, and lodging integration.
• Boston Convention & Exhibition Center: Large-scale convention center serving the Boston market for trade shows, conventions, and large corporate events. Targets larger events than the Waltham Woods venue but overlaps on the corporate event customer base.

Regional players

• Hilton Boston/Woburn: Suburban Boston hotel with conference facilities in Woburn, competing for Route 128 corridor corporate meetings. Provides lodging + meeting space in a single transaction.
• DCU Center: Worcester, MA-based event and conference facility serving central Massachusetts. Competes for corporate meetings and conferences in the broader New England market outside the immediate Boston metro.
• Bayside Expo & Conference Center: Boston-area conference and event venue serving corporate clients in the regional market. Competes for medium-to-large corporate events and conferences in the greater Boston area.
• Hynes Convention Center: Downtown Boston convention facility hosting corporate meetings, conferences, and trade shows. Provides a Back Bay location alternative for larger corporate events that the suburban Waltham Woods venue cannot accommodate.

Emerging players

• Industrious: Premium flexible workspace provider with meeting and event capabilities across multiple US markets. Represents an emerging alternative for corporate meetings, particularly smaller, technology-forward events competing with traditional venues.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/walthamwoods
• Facebookfacebook.com/WalthamWoods
• LinkedInlinkedin.com/company/conference-center-at-waltham-woods
• Instagraminstagram.com/conferencecenteratwalthamwoods/?hl=en

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Conference Center at Waltham Woods