What Extract Systems does

Extract Systems (legal entity The White Stone Group, LLC) is a Madison, Wisconsin–based AI-driven document automation vendor founded in 1999 and serving healthcare organizations and government agencies. The platform ingests inbound clinical, administrative, and public-record documents and applies OCR, computer vision, NLP, and multiple machine-learning paradigms—supervised, unsupervised, semi-supervised, and reinforcement learning—combined with 100+ configurable rule objects to extract, classify, index, and redact data. Core product capabilities are delivered through a clustered set of offerings: Extraction Software for data capture, Classification & Indexing Software (including the Flex Index sub-brand), the ID Shield redaction software, and workflow-oriented sub-brands HealthyData and LabDE. The company reports processing roughly six billion pages with stated 99.9% accuracy into EMR systems and a zero-breach security track record, with deployments spanning 41+ US states and 250–500+ customers.

Named deployments span large health systems (Mayo Clinic, UW Health, Northwestern Memorial, Aurora Health) and government entities (Fairfax County, Orange County, Travis County, Allegheny County, the latter processing approximately four million pages per year on HealthyData). The platform is delivered via certified integrations with dominant EHR vendors—Epic, Cerner, MEDITECH, and Allscripts—which anchor go-to-market in healthcare IT.

The business model is a quote-based, subscription-oriented enterprise software sale sold direct via solution consultants, with revenue concentrated in healthcare release-of-information and government records workflows. In September 2024 the company was acquired by Vyne Medical, becoming part of a larger healthcare information exchange and document workflow portfolio; the transaction is the most concrete recent signal of strategic validation and of potential acceleration via cross-sell into Vyne's installed base. Pricing is not publicly disclosed and no headcount or revenue figures are released.

Name

Extract Systems

Legal name

The White Stone Group, LLC

Website

https://extractsystems.com

Company type

Private

Founded year

1999

Operating status

Acquired

Headcount range

11–50 employees

Short description

Extract Systems is a Madison, Wisconsin–based AI document automation vendor that extracts, classifies, indexes, and redacts clinical and government records for 250–500+ healthcare and public-sector customers across 41+ US states, integrated with Epic, Cerner, MEDITECH, and Allscripts. Acquired by Vyne Medical in September 2024.

Ownership category

akta.pro rank

Product category

Document Automation Software

NAICS

Software Publishers (513210), Software Publishers (5132), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821)

SIC

Services-Prepackaged Software (7372), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Intelligent Document Processing (IDP) & OCR Automation (HDAEAHAC)

akta.pro secondary industries

Privacy-Preserving Data (De-identification, Anonymization, PII Redaction) (HDAAALAG), Enterprise Search, Indexing & Content Discovery (HDAEAGAH)

Keywords

• Document automation software
• Unstructured data extraction
• Automated redaction software
• Healthcare document imaging
• Government records automation

Headquarters

HQ city

Madison

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Software Licensing: Extract Systems provides automated document processing software solutions including extraction, redaction, and classification/indexing software. The company operates on a direct sales model with enterprise agreements, likely through subscription licensing or one-time license fees based on volume and deployment requirements.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels6 records

Core offering

Extract Systems sells an AI-driven software platform that automatically extracts, classifies, indexes, and redacts data from unstructured documents such as medical records, lab results, court filings, land records, and government records. Core products include Automated Data Extraction Software, Automated Data Redaction Software (ID Shield), Automated Data Classification & Indexing Software, the HealthyData healthcare platform, LabDE, and Flex Index for courts, with built-in OCR, NLP, and configurable rule-based ML engines that integrate with EMR, DMS, EHR, and ERP systems.

Product overview

Extract Systems offers a unified platform with modular components for automated document handling. The core platform combines three main software products: Automated Data Extraction Software (for capturing data from unstructured documents), Automated Data Redaction Software/ID Shield (for identifying and redacting sensitive information), and Automated Data Classification & Indexing Software (for organizing and categorizing documents). Healthcare customers can access the specialized HealthyData Platform and LabDE modules. All solutions leverage AI and machine learning to continuously improve accuracy and are built on over 100 rule objects with customizable customer-specific configurations.

Differentiator

Problem solved

Functional benefit

Brands

• ID Shield: Automated redaction software solution for identifying and redacting personally identifiable information (PII) in unstructured documents.
• HealthyData
• LabDE
• Flex Index

Products and services

• Extract Systems Platform A unified software platform that enables automated document classification, indexing, extraction, and redaction. Customers customize the platform by selecting features to build solutions unique to their individual workflows.
• Automated Data Extraction Software Fast, secure, and accurate data extraction software that finds and captures data from unstructured documents such as medical records, lab results, pathology reports, case files, court records, and land records - designed for enterprise healthcare and government customers.
• Automated Data Redaction Software (ID Shield) Fast, 99% accurate automated redaction software that identifies and redacts personally identifiable information (PII), protected health information (PHI), and payment card information (PCI) from unstructured documents, with customizable redaction profiles to comply with privacy mandates across all 50 states.
• Automated Data Classification & Indexing Software Software that streamlines repetitive manual document classification and indexing processes, transforming documents into retrievable, business-ready data by automatically classifying incoming documents by content type and extracting relevant index data.
• HealthyData Platform Healthcare-specific platform that classifies, indexes, and abstracts non-interfaced documents automatically, reducing errors, manual data entry, and time required to reach the EMR or DMS, with interoperability for EHR systems such as Epic and Cerner.
• LabDE Healthcare solution for managing lab data and improving workflow in hospital and health system settings.
• Flex Index Automated indexing solution designed for courts to streamline document classification and indexing processes.

Quantifiable outcome

• 99.9% accuracy to EMR
• +5 more outcomes

Named customers28 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

AI capability5 records

Feature7 records

Partnerships

One partnership is on record.

• Vyne MedicalflagshipStrategic or Co-development Partner · 1 September 2024Vyne Medical acquired Extract Systems in September 2024 to strengthen its document automation offerings with AI-driven data extraction technology. The acquisition aims to simplify data flow in hospitals and health systems across the United States. Extract Systems Healthcare Solutions are now part of Vyne Medical. The combined entity represents a top provider of document and clinical workflow automation in healthcare.

Scale indicators7 records

Recent moves5 records

Expansion highlights4 records

Broad incumbents

• Google Document AI: Google Cloud's document understanding platform offers OCR, extraction, and classification, providing a generic alternative to Extract's specialized healthcare and government workflows.
• Microsoft (Azure AI Document Intelligence): Hyperscaler providing Form Recognizer / AI Document Intelligence for OCR, extraction, and redaction. Competes on the same workloads but as a commoditized cloud service bundled with enterprise agreements.
• Hyland Software: Large enterprise content management and process automation vendor (OnBase, Alfresco) serving healthcare and government with broader ECM capabilities that overlap Extract's classification/indexing and redaction workflows.
• Amazon Web Services (AWS Textract): Cloud OCR and document extraction service that competes with Extract's core extraction capabilities, often used as a building block in similar healthcare and government document automation pipelines.

Emerging players

• Indico Data: AI-based intelligent document processing vendor focused on unstructured document automation for insurance, healthcare, and other document-heavy industries, overlapping Extract's target use cases.
• DocuSign (Intelligent Agreement Management): Expanded from e-signature into intelligent agreement management and document AI (incl. via Lexion acquisition), bringing extraction and clause analysis capabilities adjacent to Extract's document automation play.

Direct peers

• ABBYY: Long-standing intelligent document processing and OCR vendor (FlexiCapture, FineReader) competing head-to-head with Extract in automated data extraction, classification, and redaction for enterprise and government.
• Ephesoft: Intelligent document processing platform specializing in AI-driven data capture, classification, and redaction for healthcare, financial services, and government — directly competing in Extract's core verticals.
• Tungsten Automation (formerly Kofax): Major intelligent document processing and workflow automation vendor with overlapping capture, classification, and redaction capabilities targeted at similar enterprise and public-sector buyers.
• IOD Incorporated: Healthcare-focused document management, HIM, and release-of-information services provider competing in the same hospital/health-system document automation space as Extract's HealthyData platform.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/extractsystems
• LinkedInlinkedin.com/company/extract-systems

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Extract Systems