What MS Outlook Tools does

MSOutlookTools is a software brand operated by SysTools Software Pvt. Ltd., a privately held Indian software company headquartered in New Delhi with additional engineering offices in Pune, Mumbai, and Bangalore and a North American sales office in Holladay, Utah. The company develops and sells desktop utility software for Microsoft Outlook data management, with a portfolio of more than 30 specialized tools organized into four verticals: recovery (PST Recovery, OST Recovery, Cached Contacts Recovery, PST Password Recovery), management (PST Merge, PST Splitter, Compress PST, duplicate removal), extractor/remover (Attachment Extractor, Duplicates Remover), and conversion (PST Converter, OST to PST Converter, EML/MSG/MBOX/NSF/OLM/EDB/DBX converters, PST to PDF, Outlook to MBOX). Core technology relies on standalone file-format parsing engines that operate without requiring Microsoft Outlook or Exchange Server installation, supporting corrupted, orphaned, encrypted, and password-protected files. The company also offers a cloud backup and email migration tool covering Google Workspace, Office 365, and Microsoft Exchange.

The business model is direct-to-consumer online sales of one-time perpetual software licenses, priced at three tiers: $49 Personal (1 machine), $199 Business (up to 100 machines), and $499 Enterprise (up to 500 machines), with bundle packages combining multiple tools at 30-60% discounts. Free demo versions that convert 25 items per folder drive product-led evaluation, and 24/7 technical support is included. Distribution is primarily through the msoutlooktools.com website, supplemented by the systoolskart.com shopping portal and an authorized reseller program. Customers are segmented into IT administrators, general computer users, enterprise organizations needing bulk migration, and SMBs requiring cost-effective data solutions.

The company claims 223,000+ clients across 90+ countries, operates as part of the larger SysTools group that has delivered 150-170+ software products, and is marketed as a global leader in Outlook data management. No external funding, M&A activity, or public financial disclosures are recorded in the available data.

Name

MS Outlook Tools

Legal name

SysTools Software Pvt. Ltd.

Website

https://msoutlooktools.com

Company type

Private

Founded year

2008

Operating status

Operating

Headcount range

101–250 employees

Short description

MSOutlookTools, a brand of SysTools Software Pvt. Ltd., develops and sells desktop utility software for Microsoft Outlook data recovery, conversion, migration, and management. It serves individual users, SMBs, and IT administrators across 90+ countries through perpetual license sales, an authorized reseller program, and 24/7 technical support.

Ownership category

akta.pro rank

Headquarters

HQ city

Utah

HQ country

United States

HQ region

North America

Offices5 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Others

Revenue model

1. Software Licenses: One-time perpetual license purchases for desktop software products. Three tiers available: Personal License ($49) for single machine, Business License ($199) for up to 100 machines, Enterprise License ($499) for up to 500 machines. Bundle packages available at discounted rates combining multiple products.
2. Technical Support Services: 24x7 technical support provided to customers. Support included with license purchases for varying durations based on license type. Support team assists with product installation, operation, and troubleshooting.
3. Authorized Reseller Program: Independent businesses can become authorized resellers to sell MSOutlookTools products. Resellers receive agreements via email and are listed on the company's reseller page, updated monthly.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels6 records

Core offering

MSOutlookTools develops and sells standalone desktop and cloud utility software for Microsoft Outlook data management. Its portfolio covers four verticals: Recovery (PST/OST data repair), Management (merge, split, compress, locate, duplicate removal), Extraction and Removal (attachment extraction, password recovery), and Conversion (multi-format email conversion including EML, MSG, MBOX, NSF, OLM, DBX, EDB, PDF). The company also offers cloud-based email backup and migration tools for Office 365, Google Workspace, and Microsoft Exchange.

Product overview

MSOutlookTools offers a comprehensive suite of Outlook-related utility software organized into four main verticals: Recovery (PST Recovery, OST Recovery, Cached Contacts Recovery, PST Password Recovery), Management (PST Merge, PST Splitter, Compress PST, PST Locator, PST Finder, Duplicate Remover, Email Duplicate Analyzer, Duplicate Scanner), Extraction & Removal (Attachment Extractor, Duplicates Remover), and Conversion (PST Converter, OST to PST Converter, MSG to PST Converter, EML Converter, NSF to PST Converter, PST to NSF Converter, EDB to PST, DBX to PST, OLM to PST, Outlook to MBOX, PST to PDF). The company also offers cloud-based solutions including Email Backup Software and Email Migration Tool for Office 365, Google Workspace, and Exchange Server migrations. All products are available as standalone Windows/Mac applications with a unified portfolio of 150+ software solutions delivered by parent company SysTools.

Differentiator

Problem solved

Functional benefit

Products and services

• PST Recovery Repairs and recovers data from corrupted, encrypted, or orphaned Microsoft Outlook PST files for IT administrators and individual users who need to restore mailbox data without Exchange Server access.
• OST to PST Converter Converts Outlook Offline Storage Table (OST) files into PST and other formats (MSG, EML, MBOX, NSF, EMLX, CSV, vCard, ICS, PDF, HTML, DOCX) without requiring Microsoft Outlook or Exchange Server.
• PST Converter Converts Microsoft Outlook PST files to EML, MSG, MBOX, PDF, HTML, MHT, DOCX, RTF, VCF, CSV, and ICS while handling corrupted and password-protected files.
• PST Merge Merges multiple Outlook PST files into a single consolidated PST file for easier mailbox management and archival.
• Attachment Extractor Extracts and exports email attachments in bulk from Outlook mailboxes to specified folders for archiving or management.
• Duplicates Remover Identifies and removes duplicate emails, contacts, and other items from Outlook PST files to clean up mailbox data.
• MSG to PST Converter Converts individual Microsoft Outlook MSG message files into PST format so users can import them into Outlook.
• Cached Contacts Recovery Recovers Outlook cached contacts that have been lost, deleted, or corrupted.
• Outlook to Notes (PST to NSF) Converts Microsoft Outlook PST files into IBM Lotus Notes NSF format for cross-platform mail migration.
• Export Notes (NSF to PST) Converts IBM Lotus Notes NSF database files into Microsoft Outlook PST format.
• Email Backup Software Backs up cloud mail data from Google Workspace, Office 365, and Microsoft Exchange into multiple file formats including PST, EML, MSG, and MBOX, with filters, retries, and reports.
• EML Converter Converts EML email files into PST, MSG, PDF, and other supported email file formats.
• OST Converter Converts OST files to PST, EML, MSG, and MBOX formats.
• OLM Converter Converts Outlook for Mac OLM files into PST and other formats for Windows Outlook compatibility.
• PST Splitter Splits large Outlook PST files into smaller, more manageable files to address Outlook performance and size limits.
• PST Password Recovery Recovers or removes passwords from password-protected Microsoft Outlook PST files.
• OST Recovery Recovers data from corrupted or inaccessible Outlook OST files.
• PST Viewer Allows users to view the contents of PST files without installing Microsoft Outlook.
• EML Viewer Enables viewing of EML email files without requiring Outlook or other email clients.
• MBOX Viewer Allows viewing of MBOX email files from various email clients in a readable format.
• EDB to PST Converter Converts Microsoft Exchange Server EDB database files into Outlook PST format.
• DBX to PST Converter Converts Outlook Express DBX files into PST format for import into Microsoft Outlook.
• OLM to PST Converter Converts Outlook for Mac OLM files into PST format for Microsoft Outlook on Windows.
• PST to PDF Converter Converts the contents of Outlook PST files into PDF format for archiving and sharing.
• Outlook to MBOX Converter Exports Outlook data into MBOX format for use with Thunderbird and other MBOX-compatible email clients.
• Email Migration Tool Migrates email data between platforms including Microsoft Outlook, Office 365, Google Workspace, and Microsoft Exchange Server.
• Compress PST Compresses Microsoft Outlook PST files to reduce storage space and improve Outlook performance.
• PST Locator Locates Outlook PST files on a computer system and displays their file paths.
• PST Finder Searches for and identifies Outlook PST files stored on local drives.
• Email Duplicate Analyzer Analyzes PST files to identify duplicate emails and other items before cleanup.
• Duplicate Scanner Scans Outlook data files to detect and report duplicate items for removal.
• Add PST Adds PST files to an Outlook profile so users can access archived mailbox data within Outlook.
• PST Upgrade Upgrades older ANSI-format PST files to modern Unicode format for increased storage capacity.

Quantifiable outcome

• 99.9% successful recovery results for tested corruption cases
• +3 more outcomes

Named customers9 records

Segments4 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature6 records

Scale indicators7 records

Recent moves1 record

Expansion highlights5 records

Direct peers

• SysInfoTools: India-based peer offering OST/PST/NSF/DBX/OLM converters and email recovery tools with a similar freemium demo and bundled-product approach.
• Cigati Solutions: Sells PST/OST repair, conversion, and email migration software targeting Outlook administrators and end users with comparable standalone file-processing products.
• Shoviv Software: Competes in PST/Exchange migration and SharePoint/Office 365 management — overlap with MSOutlookTools on email-format conversion and Outlook-to-platform migration use cases.
• RecoveryTools: Provides PST recovery, OST conversion, and email migration software with comparable license pricing and small-business distribution model.
• BitRecover: Direct competitor offering PST/OST/MBOX/EML conversion, Office 365 migration, and email backup utilities aimed at the same IT administrator and pro-consumer segments globally.
• PCVITA Software: Disclosed technology partner that itself sells email conversion, address book conversion, backup recovery, and Outlook management tools — directly comparable in product surface area.
• Kernel Data Recovery: Sells PST/OST recovery and email migration tools with similar standalone (no-Outlook-required) architecture and tiered perpetual licensing, competing head-to-head on feature parity.
• Stellar Information Technology: India-headquartered software vendor selling PST/OST repair, email conversion, and data recovery tools targeting the same Outlook/email user base as MSOutlookTools, with overlapping license tiers and freemium demos.
• Aryson Technologies: Specializes in PST/NSF/EDB/OLM migration and conversion, plus Office 365 backup tools — a near-exact match to MSOutlookTools' Recovery, Conversion, and Email Backup verticals.

Broad incumbents

• Veeam Software: Broader data-protection incumbent whose Microsoft 365 backup product overlaps with MSOutlookTools' Email Backup Software, but serves enterprise IT at far greater scale and breadth.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/msoutlooktools
• YouTubeyoutube.com/systools
• Facebookfacebook.com/msoutlooktools
• LinkedInlinkedin.com/company/systools
• Instagraminstagram.com/systools

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about MS Outlook Tools