GainTools

What GainTools does

GainTools Software is a privately-held, bootstrapped software company founded in 2017 and headquartered in New Delhi, India, that specializes in email file format conversion, migration, backup, and management tools. The company sells a portfolio of 50+ products targeting the conversion of email databases and files between formats including PST, OST, MBOX, EML, MSG, NSF, DBX, TGZ, OLM, Maildir, and OFT, plus utilities for cloud backup of webmail platforms (Gmail, Yahoo, Office 365, G Suite, AOL), cloud-to-cloud migration, PST management (merge, split, password removal, duplicate removal), and Exchange server migration and recovery. The underlying technology is built on proprietary conversion algorithms that process email files without requiring the source email application to be installed (e.g., Zimbra or Lotus Notes is not needed to read TGZ or NSF), with support for Windows and Mac.

The business model is built around one-time perpetual software licenses sold in three tiers — Personal ($39-$89), Business ($99-$299), and Enterprise ($299-$499) — with lifetime free updates and a 30-day money-back guarantee. Distribution is entirely digital and self-serve through the company's e-commerce website (gaintools.com) using PayProGlobal as payment processor, supplemented by a three-tier partner channel comprising affiliate (up to 50% commission), reseller (30%), and distributor (25-40% tiered) programs with global reach. Target customers span individual users performing one-off mailbox migrations and enterprise organizations undertaking bulk Exchange or cross-platform migrations; the company website lists enterprise logos including Disney, Dell, Samsung, IBM, Oracle, Western States Bank, IEEE, Hitachi, Panasonic, UPS, Deloitte, Fujitsu, AECOM, Philips, and Capgemini, and claims a customer base of 50,000+ users worldwide with a 99.9% satisfaction rate. The company is actively operating with a series of product updates in 2025-2026, including MBOX Converter v3.0 (October 2025), MBOX to MSG Converter v3.0 (November 2025), and an OST to PST Converter major update (February 2026).

Name

GainTools

Legal name

GainTools Software

Website

https://gaintools.com

Company type

Private

Founded year

2017

Operating status

Operating

Headcount range

11–50 employees

Short description

GainTools Software is a privately-held, India-based developer of email file format conversion and data migration software, offering 50+ utilities for converting PST, OST, MBOX, EML, MSG, NSF, TGZ, and other formats. It serves individual users and enterprises globally through self-serve digital downloads and a multi-tier affiliate, reseller, and distributor channel.

Ownership category

akta.pro rank

Product category

Email Migration & Data Management Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro industry

PRIMARYHDABAEAN

Data Migration & Replication Tools

Hardware, Technology & Telecom/Cloud & Data Center Infrastructure/Storage Infrastructure (SAN/NAS/Object/Backup)

Keywords

• Email migration software
• File format converters
• Data backup tools
• Exchange server migration
• PST management utilities

Headquarters

HQ city

Redhill

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Marketing or Sales, Personnel, Operations

Revenue model

1. Software License Sales: One-time perpetual license sales of conversion software with tiered pricing based on license type (Personal, Business, Enterprise). Digital delivery within 15 minutes of purchase. Includes lifetime free updates and 30-day money-back guarantee.
2. Affiliate Commissions: Commission-based revenue from affiliate partners who promote software through websites and social media. Commission rates range from 30% to 50% based on sales tier. 90-day cookie tracking for attribution.
3. Reseller Revenue Share: 30% commission on all software sales through resellers. Monthly payments via PayPal or bank transfer. No minimum sales requirement with lifetime commission on recurring sales.
4. Distributor Revenue Share: Tiered commission structure for distributors: 25% (Starter up to $5,000), 30% (Professional $5,001-$15,000), 35% (Elite $15,001-$30,000), 40% (Platinum above $30,000). Quarterly sales volume calculation.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels5 records

Core offering

GainTools develops and sells desktop software for Windows and Mac that converts email data between 50+ file formats (PST, OST, MBOX, EML, MSG, NSF, TGZ, OLM, DBX, Maildir, OFT) and migrates data across email platforms. The portfolio extends to cloud email backup (Gmail, Yahoo, Office 365, G Suite, AOL), Microsoft Exchange migration and recovery, PST management utilities, database conversion, and free file viewers.

Product overview

GainTools is a data migration and management software company offering a comprehensive suite of 50+ professional software solutions. The portfolio centers on email file format converters (MBOX, OST, PST, EML, MSG, OLM, DBX, NSF, TGZ, Maildir, OFT converters) that enable migration between various email clients and platforms. Additional offerings include cloud backup services (Gmail, Yahoo, Office 365, G Suite, AOL), cloud migration tools for cross-platform email transfers, PST management utilities (merge, split, password removal, duplicate removal), Exchange server migration and recovery tools, database converters (Access to JSON/CSV/SQL/Excel), and free file viewers for all supported formats. The company targets both individual users and enterprise customers with Windows and Mac compatible software featuring 24x7 support, 30-day money-back guarantee, and same-day delivery.

Differentiator

Problem solved

Functional benefit

Products and services

• MBOX Converter Email file format converter that converts MBOX mail files to PST, EML, and MSG formats for email migration and backup. Targets users transitioning from Thunderbird, Apple Mail, or other MBOX-based clients to Outlook.
• OST Converter Email file format converter that converts Microsoft Outlook OST (Offline Storage Table) files to PST, EML, EMLX, MSG, MBOX, and VCF formats, enabling access to offline Exchange mailbox data and migration to other clients.
• PST Converter Email file format converter that converts Outlook PST (Personal Storage Table) files to EML, MSG, and MBOX formats, supporting Outlook data portability and migration away from Outlook.
• EML Converter Email file format converter that converts EML files to PST, MSG, and MBOX formats for cross-platform email migration.
• MSG Converter Email file format converter that converts Microsoft Outlook MSG files to PST, EML, and MBOX formats for batch email data portability.
• OLM Converter Email file format converter that converts Outlook for Mac OLM files to PST, EML, and MSG formats, enabling cross-platform email migration from Mac to Windows environments.
• DBX Converter Email file format converter that converts Outlook Express DBX files to PST, EML, and MSG formats for legacy email client data migration.
• NSF Converter Email file format converter that converts IBM Lotus Notes NSF files to PST, EML, MSG, and MBOX formats, enabling migration from Lotus Notes to Outlook and other email clients.
• TGZ Converter Email file format converter that converts Zimbra TGZ files to PST, EML, MSG, MBOX, HTML, VCF, ICS, and MHTML formats without requiring Zimbra desktop installation.
• Maildir Converter Email file format converter that converts Maildir format files to PST and EML formats for Linux-based mail server data migration.
• OFT Converter Email file format converter that converts Outlook Form Template (OFT) files to PST and EML formats.
• Cloud Backup Cloud email backup service that backs up Gmail, Yahoo, Office 365, G Suite, and AOL email accounts to local storage in PST, EML, and other formats.
• Office 365 Backup Backup solution for Microsoft Office 365 data enabling enterprise data protection and archiving of mailboxes to local PST format.
• Exchange Migration Enterprise tool for migrating Microsoft Exchange server data including mailboxes, contacts, and calendars between Exchange environments and other platforms.
• EDB to PST Converter Converter tool that converts Exchange EDB database files to Outlook PST format for Exchange data recovery and migration.
• Exchange Backup & Restore Enterprise backup and restore solution for Microsoft Exchange server data protection.
• Exchange Recovery Recovery tool for damaged or corrupted Microsoft Exchange server databases and mailbox data.
• Cloud Migration Cloud migration service enabling migration between email platforms including Gmail, custom domains, G Suite, Hotmail, iCloud, and Zoho.
• Merge PST PST management utility that combines multiple Outlook PST files into a single file for consolidated email management.
• Split PST PST management utility that splits large Outlook PST files into smaller, more manageable files.
• PST Password Remover Utility that removes password protection from Outlook PST files for data recovery purposes.
• Access Converter Database file converter that converts Microsoft Access database files to JSON, CSV, SQL, and Excel formats.
• PDF Pro Advanced PDF management tool for Windows that provides one-click PDF processing capabilities.
• Address Book Manager Contact management tool for migrating and managing address books and contacts across various file formats.

Quantifiable outcome

• 99.9% satisfaction rate across customer base
• +1 more outcomes

Named customers15 records

Segments2 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature5 records

Partnerships

One partnership is on record.

• PayProGlobalcoreOthersPayment processing partner for software purchases. Handles secure checkout, payment processing, and digital delivery of software licenses. Transactions are SSL secured with 256-bit encryption and PCI DSS compliant.

Scale indicators4 records

Recent moves5 records

Expansion highlights4 records

Direct peers

• PCVITA: Direct peer offering email migration, OST/PST conversion, and cloud-to-cloud migration tools, including Office 365 and Google Workspace migration with overlapping product capabilities.
• Cigati Solutions: Direct competitor providing email migration, backup, and recovery utilities for Outlook, Lotus Notes, Thunderbird, and cloud platforms with similar perpetual-license model.
• MailsDaddy: Direct peer offering PST/OST/MBOX/NSF/MBOX conversion and migration tools with comparable perpetual-license pricing and SEO-driven SMB acquisition strategy.
• Softaken Software: Direct competitor in the email migration, OST/PST conversion, and cloud backup segment, serving SMB and individual users with perpetual-license software.
• Shoviv Software: Direct competitor offering PST/OST/Exchange migration and recovery utilities, similar perpetual-license pricing, and SMB/enterprise customer targeting.
• SysTools: Direct competitor offering email migration, PST/OST conversion, cloud backup, and Exchange recovery tools with similar perpetual-license pricing and SMB/enterprise target customers.
• Aryson Technologies: Direct competitor specializing in OST/PST/MBOX/NSF conversion, email migration, and data recovery utilities targeting the same SMB and individual user base with similar perpetual-license models.
• BitRecover: Direct competitor providing email migration, OST/PST/MBOX converters, and cloud backup utilities with very similar perpetual-license pricing and SEO-led distribution.
• RecoveryTools: Direct competitor focused on email migration and data conversion tools across Outlook, Lotus Notes, Thunderbird, Zimbra, and cloud platforms, with comparable product breadth and target market.

Broad incumbents

• Stellar Data Recovery: Broader data recovery and email migration vendor with a more extensive brand and product portfolio spanning file repair, database recovery, and Exchange/PST tools; overlaps directly with GainTools' recovery and conversion offerings.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks7 records

Key highlights5 records

Customer concentration

• Xx.com/GainTools
• LinkedInlinkedin.com/company/gaintools

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about GainTools