Vault Rooms
Vault Rooms is a cloud-based virtual data room provider for transaction processing and payments, combining data room and CRM capabilities. Headquartered in Fort Worth, Texas, the privately held firm has operated since 2006 with 11-50 employees.
- Company typePrivate
- Founded2006
- HeadquartersFort Worth, United States
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Vault Rooms does
Vault Rooms is a privately held, cloud-based virtual data room provider headquartered in Fort Worth, Texas, that has operated continuously since its founding in 2006. The firm focuses on delivering secure data room solutions for transaction processing and payments workflows, and per the available firmographic record it maintains a small organization of 11-50 employees without any disclosed external fundraising, ownership changes, or M&A activity.
The company's core offering centers on a Data Rooms & CRM platform that combines secure document collaboration with customer relationship management functionality. A related web property, CoolLife.io, is referenced in the source as a "Data Rooms & CRM" solution at coollive.io [coollife.io], suggesting the platform extends or is also marketed under that brand. The source provides no detail on platform architecture, integrations, security certifications, AI/ML features, APIs, or proprietary technology beyond the data room and CRM framing.
No pricing model, customer segments, distribution channels, partnerships, customer logos, revenue figures, or go-to-market details are disclosed in the available data. As a result, the revenue mechanics, target customer profile, and commercial trajectory of Vault Rooms cannot be characterized beyond the broad positioning as a niche virtual data room and CRM vendor serving transaction-oriented workflows.
Vault Rooms firmographics
Firmographics- Name
- Vault Rooms
- Website
- https://vaultrooms.com
- Company type
- Private
- Founded year
- 2006
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Vault Rooms is a cloud-based virtual data room provider for transaction processing and payments, combining data room and CRM capabilities. Headquartered in Fort Worth, Texas, the privately held firm has operated since 2006 with 11-50 employees.
- Ownership category
- akta.pro rank
Vault Rooms industry classification
Industry- Product category
- Virtual Data Room Software
- NAICS
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821), Libraries and Archives (51921)
- SIC
- Computer Storage Devices (3572)
- akta.pro primary industry
- Vaulting & Secure Storage Services (Physical Vaults, Cold Storage, Secure Cloud) (MPADAMAK)
- akta.pro secondary industry
- Secrets Management & Credential Vaulting (HDADAAAJ)
Keywords
Where Vault Rooms is headquartered
LocationHeadquarters
- HQ city
- Fort Worth
- HQ country
- United States
- HQ region
- North America
Markets served
Vault Rooms business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations
Vault Rooms product offering
Product offeringCore offering
Vault Rooms provides cloud-based virtual data room solutions designed to support transaction processing and payments. Its platform combines data room functionality with CRM capabilities (branded under the related CoolLife.io identity) to enable secure document sharing and collaboration during business transactions such as due diligence, M&A, and financial closings.
Product overview
Based on the source data, the company appears to offer data rooms and CRM services, though detailed product portfolio information for Vault Rooms is not available in the provided source. The source references CoolLife.io as a Data Rooms & CRM solution at https://www.coollife.io/.
Differentiator
Problem solved
Functional benefit
Products and services
- Vault Rooms Virtual Data Room Platform Cloud-based virtual data room software that enables businesses to securely store, share, and manage confidential documents during transactions such as mergers and acquisitions, due diligence, audits, and payments processing. Targets business users requiring controlled access to sensitive files.
- CoolLife.io Data Rooms & CRM Related offering referenced from the CoolLife.io brand that combines data room capabilities with CRM functionality for managing customer relationships alongside secure document workflows.
Companies that use Vault Rooms
Customer profileIdeal customer profiles1 record
Vault Rooms technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Vault Rooms partnerships and signals
Strategic signalRecent moves2 records
Expansion highlights2 records
Vault Rooms competitors and assessment
Company assessmentEmerging players
- DocSend (Dropbox): DocSend provides secure document sharing and analytics, often used for deal rooms and sales enablement. Comparable as a deal-room / secure document workflow product, though with lighter VDR-specific features.
Broad incumbents
- Box: Box is a broad cloud content management and secure file-sharing platform with Box Sign and enterprise workflow capabilities. Adjacent incumbent serving secure document collaboration and deal-team needs, though not VDR-specialized.
- Diligent: Diligent provides secure board and document collaboration tools, with overlap in secure document workflows for executives and deal teams. Comparable in secure document handling for regulated, high-stakes business processes.
- Citrix ShareFile: Citrix ShareFile is a secure file-sharing and collaboration platform with VDR-adjacent capabilities. A broader incumbent in secure document exchange, serving professional services and enterprise teams.
Direct peers
- Ansarada: Ansarada provides AI-enabled virtual data rooms and deal workflow tools for M&A, IPOs, and capital raises. A direct peer competing in the same secure data room category with similar transaction-process positioning.
- Firmex: Firmex is a VDR provider focused on M&A, legal, and financial diligence use cases. Closely comparable in VDR-first product positioning and mid-market deal-team customer base.
- Datasite (formerly Merrill Corporation): Datasite is a leading virtual data room provider for M&A, due diligence, and capital markets workflows. It is a direct competitor in the same VDR category, serving similar legal, financial, and corporate development buyers.
- SecureDocs: SecureDocs offers a VDR and secure file-sharing platform targeted at SMBs and smaller deals. A direct peer competing on simplified VDR offerings for mid-market customers.
- iDeals Solutions: iDeals is a VDR provider used by M&A advisors, legal teams, and corporations for secure document sharing. Direct competitor in the same virtual data room category.
- Intralinks (SS&C Intralinks): Intralinks is a long-established VDR and secure content collaboration platform, primarily serving financial services and M&A deal teams. Directly comparable in product, target market, and enterprise positioning.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat2 records
Key risks5 records
Key highlights4 records
Customer concentration
Vault Rooms social profiles
Digital presenceVault Rooms financial estimates
Financial estimateRevenue estimate
Valuation estimate
Vault Rooms leadership team
Management profileNumber of profiles
Vault Rooms funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Vault Rooms M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Vault Rooms
What does Vault Rooms do?
Vault Rooms provides cloud-based virtual data room solutions designed to support transaction processing and payments. Its platform combines data room functionality with CRM capabilities (branded under the related CoolLife.io identity) to enable secure document sharing and collaboration during business transactions such as due diligence, M&A, and financial closings.
Is Vault Rooms a public or private company?
Vault Rooms is a private company. It is classified as unknown and is currently operating.
When was Vault Rooms founded?
Vault Rooms was founded in 2006. It employs 11 to 50 people.
Where is Vault Rooms based?
Vault Rooms is headquartered in Fort Worth, United States, in the North America region.
Who are Vault Rooms's main competitors?
DocSend (Dropbox) is listed as an emerging player. Broad incumbents are Box, Diligent and Citrix ShareFile. Direct peers are Ansarada, Firmex, Datasite (formerly Merrill Corporation), SecureDocs, iDeals Solutions and Intralinks (SS&C Intralinks).
Does Vault Rooms have an API?
No public API is recorded for Vault Rooms.
What industry is Vault Rooms in?
Vault Rooms's product category is Virtual Data Room Software. Its primary akta.pro industry code is MPADAMAK, Vaulting & Secure Storage Services (Physical Vaults, Cold Storage, Secure Cloud), with a secondary code of HDADAAAJ, Secrets Management & Credential Vaulting. Its NAICS code is 51821 and its SIC code is 3572.