Cleardata
- Company typePrivate
- Founded2000
- HeadquartersLondon, United Kingdom
- Headcount251–500
- GTM typeB2B
- OfferingServices
What Cleardata does
Cleardata UK Ltd is a Northumberland-headquartered information management services company that provides document scanning, secure archive storage, digital mailroom, and AI-assisted document automation to UK enterprise and public sector customers. The company operates as a high-volume scanning bureau with capacity to process over 160 million images per year and to store approximately 1 billion documents across six UK facilities located in Blyth (Northumberland), North Wrexham, Hawarden (North Wales), and additional regional sites. Its proprietary platforms — Cleardox AMS (Archive Management System) and Cleardox EDM (Electronic Document Management), hosted on Microsoft Azure — underpin record retention, audit trail, and retrieval workflows, and integrate into customer systems including IMMJ Systems MediViewer, CareNotes, Microsoft SharePoint, and major ERPs (Sage, Oracle, SAP, Microsoft Dynamics). Underlying technology stacks include IBML Fusion bulk scanners (730 ppm), Kodak i5850s production scanners, Opex Falcon mailroom automation, Contex IQ Quattro large-format scanners, Apollo microfiche/microfilm scanners, Kodak Capture Pro OCR, and UiPath RPA, with generative AI layered onto classification, extraction, and routing for invoice, email, and HR workflows.
Cleardata serves a multi-vertical UK customer base anchored in NHS trusts, local authorities, housing associations, legal firms, financial services, education, retail, and charities, with named clients including Northumbria Healthcare NHS Foundation Trust (£10M+ digitisation contract, 1.2 million patient records), Devon Partnership NHS Trust, Warrington Borough Council, Knights legal, Horwich Farrelly, VIVID, Karbon Homes, East Midlands Railway, Atom Bank, and Asthma + Lung UK. The company claims 10,000+ customers and operates through direct enterprise field sales organised regionally (North, Midlands, South, Wales, Ireland), online self-service quote tools, and public sector procurement frameworks including NHS SBS Document Storage, Records Management & Integrated Solutions Framework. Pricing is quote-based across five revenue streams — document scanning (usage-based), archive storage (subscription), digital mailroom (usage-based), AI and automation (managed services), and document management (subscription) — typically contracted on multi-year terms. The company is accredited to ISO 27001:2022, ISO 9001, ISO 22301, BS 10008 (legal admissibility), BS EN 15713 (secure destruction), Cyber Essentials Plus, NHS Digital, and the NHS Data Security and Protection Toolkit.
On 2 June 2026, SPS, a Zurich-headquartered technology-driven business transformation company, announced an agreement to acquire Cleardata UK Ltd. Cleardata continues to operate under its existing brand, with no immediate changes planned for employees, customers, or partners. Leadership comprises CEO David Bryce, Chairman Mark Jones (appointed 2017, formerly Group CFO and Group Deputy CEO at EDM), and Data Protection Officer Sarah Murray.
Cleardata firmographics
Firmographics- Name
- Cleardata
- Legal name
- Cleardata UK Ltd
- Website
- https://cleardatagroup.co.uk
- Company type
- Private
- Founded year
- 2000
- Operating status
- Acquired
- Headcount range
- 251–500 employees
- Ownership category
- akta.pro rank
Cleardata industry classification
Industry- Product category
- Document Management Services
- NAICS
- Document Preparation Services (56141), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182), Other Business Service Centers (including Copy Shops) (561439)
- SIC
- Services-Computer Processing & Data Preparation (7374), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP) (HDAEAGAD)
- akta.pro secondary industries
- Data Quality, Observability & Metadata Management Services (BPAEAHAI), Data Entry & Form Processing (Manual Keying, Validation) (BPAAAKAC)
Keywords
Where Cleardata is headquartered
LocationHeadquarters
- HQ city
- London
- HQ country
- United Kingdom
- HQ region
- Europe
Offices5 records
Markets served
Cleardata business model
Business model- GTM type
- B2B
- Offering type
- Services
- Cost components
- Personnel, Operations, Infrastructure, Technology or R&D, Marketing or Sales, Supply Chain
Revenue model
- Document Scanning Services: High-volume document scanning bureau services digitising up to 160 million images per year. Pricing based on document size, volume, and service type (bulk, OCR, large format, microfiche/microfilm, book scanning).
- Archive Storage Services: Secure offsite document storage with scan-on-demand retrieval, online archive management (Cleardox AMS), and compliant shredding. Revenue based on storage volume and retrieval frequency.
- Digital Mailroom Services: Inbound mail processing, cheque scanning, hybrid mail solutions. Typically volume-based per envelope or document processed.
- AI & Automation Services: Automated document processing, intelligent data capture, automated accounts payable, invoice processing, statement reconciliation, automated email management. Pricing based on volume and complexity of automation.
- Document Management System: Cloud-based document management (Cleardox EDM) with secure access, search, and audit trails. Provided as part of managed services or standalone subscription.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Usage-based | Multi-year contract | Business document scanning - volume-based pricing |
| Subscription | Annual | Archive storage - box/volume-based pricing |
| Usage-based | Multi-year contract | Digital mailroom - envelope volume-based pricing |
| Usage-based | Annual | E-signature - documents signed or credits consumed |
| Usage-based | Multi-year contract | Invoice processing - volume-based automation |
| Outcome Based/ Performance | Multi-year contract | AI automation savings calculator |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels7 records
Cleardata product offering
Product offeringCore offering
Cleardata is a UK document management services bureau that converts paper records into digital files, provides secure offsite archive storage with on-demand retrieval, and runs digital mailroom operations. The company also delivers AI-powered automated document processing (invoice processing, accounts payable, email management) and operates the proprietary Cleardox AMS and Cleardox EDM cloud platforms to manage digital records across NHS, legal, public sector, housing, financial services and corporate clients.
Product overview
Cleardata is a UK-based information management company offering a portfolio of document services organised into five core areas: Digitisation (document scanning and conversion), Archive Storage (offsite document storage with scan-on-demand retrieval), Digital Mailroom (inbound and outbound mail processing), AI & Automation (AI-powered document processing using generative AI), and Document Management (cloud-based document management via the Cleardox platform). The offering is a platform-plus-services model: Cleardox EDM (Electronic Document Management) and Cleardox AMS (Archive Management System) serve as the central cloud platforms through which all digitised content is stored, searched, and retrieved. Around these platforms, Cleardata delivers specialised scanning services (invoice, large format, microfiche, OCR, bulk, book, audio/VHS), storage and shredding services, digital mailroom services including cheque scanning and hybrid mail, and AI-powered automation including automated email management, intelligent document processing, automated accounts payable, and invoice processing. The Cleardox platform also powers white-label and sector-specific solutions for healthcare, legal, housing, education, public sector, retail, financial services and other industries.
Differentiator
Problem solved
Functional benefit
Products and services
- Document Scanning Services Bulk document scanning bureau service converting paper records into searchable digital files using IBML, Kodak and Opex technology, capturing up to 160 million images per year for UK businesses.
- Large Format Scanning Scanning of maps, plans, technical drawings, blueprints and architectural drawings up to A0 size using Contex IQ Quattro large format scanners, serving construction, property and engineering clients.
- Microfiche & Microfilm Scanning Digitisation of legacy film, fiche and aperture cards using Apollo Microfiche and Microfilm scanners, preserving historical records in accessible digital formats for libraries, archives and regulated organisations.
- Book Scanning Specialist book scanning technology for digitising bound materials without damaging the originals, suitable for libraries, archives and educational institutions.
- Audio Cassette & VHS Conversion Services Conversion of audio cassette tapes and VHS video content into digital formats for preservation and accessibility by UK organisations.
- Document Storage Services Secure offsite archive storage with fire, security and water detection systems operated across six UK facilities storing over 1 billion documents, with scan-on-demand retrieval and compliant destruction.
- Digital Mailroom Services Inbound and outbound digital mailroom service that receives, opens, scans and classifies incoming post and cheques, routing data to client systems, and provides hybrid mail outbound print and postal distribution.
- AI Powered Document Processing AI-powered document processing service using generative AI to classify, extract and automatically route documents, enabling touchless processing of invoices, emails and business documents for UK organisations.
- Invoice Processing Services End-to-end invoice processing service combining scanning, OCR data extraction, automated validation and workflow routing for accounts payable automation, integrated with ERP systems including Sage, Oracle, SAP and Microsoft Dynamics.
- Automated Email Management Automated processing of inbound emails using intelligent document automation tools, extracting key data, classifying by type and routing to existing business systems.
- Electronic Signature (Esign & ID Verification) Electronic signature solution with identity verification enabling digital signing of documents with full audit trail and compliance support.
- Document Management System (Cleardox AMS & Cleardox EDM) Cloud-based document management platform combining Cleardox EDM (electronic document management) and Cleardox AMS (archive management system), providing secure storage, search, retrieval, access controls, audit trails, retention scheduling and destruction notifications, hosted on Microsoft Azure.
- Cheque Scanning Services Cheque digitisation and same-day banking service using Canon CR-120 and Bankline technology, processing inbound cheques on arrival with payment reports for audit and compliance.
- Hybrid Mail Solutions Outbound print and postal service allowing clients to send digital documents to be printed, enveloped and posted by Cleardata, providing cost-effective outbound distribution for UK organisations.
- Records Management System Records management solution integrated with archive storage, providing file request management, retention date controls and automated destruction notifications.
- Shredding Services GDPR-compliant secure document destruction service to BS EN 15713 standard, including certificate of destruction for compliant record lifecycle management.
Quantifiable outcome
- East Midlands Railway: 80% automation of manual HR filing processes, £20,000 per annum saving, 30 hours per week saved
- +5 more outcomes
Companies that use Cleardata
Customer profileNamed customers15 records
Segments10 records
Ideal customer profiles5 records
Cleardata technology and API
TechnologyTechnology focussed No
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration8 records
AI capability9 records
Feature11 records
Cleardata partnerships and signals
Strategic signalPartnerships
One partnership is on record.
- Riverdale WasteminorCleardata's waste management partner for shredding and recycling. Certified to ISO 14001. Shredded paper is sent to Essity Paper Mill in Prudhoe for recycling into tissue paper and toilet roll.
Scale indicators18 records
Recent moves7 records
Expansion highlights6 records
Cleardata competitors and assessment
Company assessmentDirect peers
- Restore plc: UK-listed information management company offering document scanning, secure storage, digital transformation, and records management. Closest direct peer — overlapping services, customer base (NHS, legal, public sector), and UK geographic footprint.
- EDM Group: UK-based document management and digital transformation specialist serving financial services, legal, and public sector. Directly competes on bulk scanning, digital mailroom, and intelligent document processing for similar mid-market and enterprise clients.
- Crown Records Management: UK records management company providing physical and digital document storage, scanning, shredding, and consultancy. Comparable in scale and service portfolio, with overlapping NHS, legal, and corporate clients.
- Williams Lea: Global document process outsourcing and brand services company offering mailroom, print, digital mailroom, and document workflow solutions. Directly comparable on digital mailroom and document processing services, particularly for legal and financial sectors.
Broad incumbents
- Iron Mountain: Global incumbent in records and information management with secure storage, scanning, shredding, and digital workflow offerings. Overlaps with Cleardata's archive storage and scanning bureau services but at vastly larger global scale and broader portfolio.
- Shred-it (Stericycle): Global secure information destruction service under Stericycle. Overlaps with Cleardata's BS EN 15713 shredding service line and serves similar regulated customers, though as a specialist focused on destruction rather than a full scanning/storage platform.
- Ricoh (Document Services): Global technology company with managed document services, scanning, and digital workflow offerings. Overlaps with Cleardata's digitization and document management portfolio as part of a much broader hardware/software/services portfolio.
Emerging players
- Tungsten Automation (formerly Kofax): Intelligent document processing and workflow automation vendor providing OCR, IDP, and AP automation. Comparable technology layer to Cleardata's AI-powered document processing, though delivered as software rather than a managed service.
- ABBYY: Specialist OCR and intelligent document processing vendor used by enterprises for invoice, contract, and forms automation. Comparable on the AI/IDP capability layer underpinning Cleardata's automated processing services.
Regional players
- Datagraph Document Solutions: UK-based document management specialist offering scanning, storage, and digital services. Directly comparable on service portfolio and target verticals, though smaller scale than Cleardata's 160M+ image annual capacity.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat6 records
Key risks7 records
Key highlights7 records
Customer concentration
Cleardata social profiles
Digital presenceCleardata compliance and trust
Trust signalCompliance9 records
Cleardata financial estimates
Financial estimateRevenue estimate
Valuation estimate
Cleardata leadership team
Management profileNumber of profiles
Profiles3 records
Cleardata funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Cleardata M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Cleardata
What does Cleardata do?
Cleardata is a UK document management services bureau that converts paper records into digital files, provides secure offsite archive storage with on-demand retrieval, and runs digital mailroom operations. The company also delivers AI-powered automated document processing (invoice processing, accounts payable, email management) and operates the proprietary Cleardox AMS and Cleardox EDM cloud platforms to manage digital records across NHS, legal, public sector, housing, financial services and corporate clients.
Is Cleardata a public or private company?
Cleardata is a private company. It is classified as corporate owned and is currently acquired.
When was Cleardata founded?
Cleardata was founded in 2000. It employs 251 to 500 people.
Where is Cleardata based?
Cleardata is headquartered in London, United Kingdom, in the Europe region.
How does Cleardata make money?
Five revenue lines are on record. Document Scanning Services are the primary driver. The others are archive Storage Services, digital Mailroom Services, AI & Automation Services and document Management System.
Who are Cleardata's main competitors?
Direct peers on record are Restore plc, EDM Group, Crown Records Management and Williams Lea. Broad incumbents are Iron Mountain, Shred-it (Stericycle) and Ricoh (Document Services). Emerging players are Tungsten Automation (formerly Kofax) and ABBYY. Datagraph Document Solutions is listed as a regional player.
Does Cleardata have an API?
No public API is recorded for Cleardata.
What industry is Cleardata in?
Cleardata's product category is Document Management Services. Its primary akta.pro industry code is HDAEAGAD, Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP), with a secondary code of BPAEAHAI, Data Quality, Observability & Metadata Management Services. Its NAICS code is 56141 and its SIC code is 7374.