EduTrak Software

What EduTrak Software does

EduTrak Software is a Minnesota-based K-12 school administration software provider that has operated as a subsidiary of Advanced Payment Technologies since its founding in 1996. The company sells a unified SaaS platform that consolidates tuition management, childcare billing, food service management (including the LCS 1000 cafeteria point-of-sale appliance), athletic registration, eStore and ticketing, and credit card processing into a single sign-on solution used by school districts, private and parochial schools, preschools, and childcare centers across the United States.

The platform is built on Laravel, Symfony, Vue.js, and jQuery and hosted on AWS, with Linux-based LCS 1000 hardware deployed at the cafeteria edge. Differentiated technical components include the DataBridge universal SIS connector (native integration with PowerSchool, Synergy, JMC, Skyward, and Infinite Campus), the QuickPay frictionless payment link feature supporting Apple Pay and Google Pay, and FERPA/PCI DSS compliant data handling with role-based access controls. The company claims a footprint of 521,819 families, 52,441 contracts, 1.5 million students served, and $1 billion in payments processed through the platform.

EduTrak monetizes through three primary revenue streams: annual or multi-year SaaS subscription licensing priced via quote-based enterprise contracts that vary by district size and module mix, transaction fees on credit, debit, and ACH payments processed through the platform, and add-on module fees for optional capabilities. The go-to-market is enterprise field sales supplemented by mid-funnel content marketing (including comparison pages against FACTS, Procare, Brightwheel, and SchoolMint) and channel partnerships through dominant K-12 SIS providers, with primary customer segments being public K-12 districts and private schools and preschools, followed by childcare centers, school nutrition programs, and athletic departments.

Name

EduTrak Software

Legal name

Edutrak, LLC

Website

https://edutrak.com

Company type

Private

Founded year

1996

Operating status

Operating

Headcount range

11–50 employees

Short description

EduTrak Software provides a unified K-12 school administration SaaS platform covering tuition management, childcare billing, food service, athletic registration, and PCI-compliant payment processing for public school districts, private schools, preschools, and childcare centers across the United States.

Ownership category

akta.pro rank

Product category

K-12 School Administration Software

NAICS

Software Publishers (513210), Educational Support Services (611710), Educational Support Services (6117)

SIC

Services-Prepackaged Software (7372), Services-Computer Processing & Data Preparation (7374), Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Billing, Tuition, Fees & Payments (including Cafeteria/Meal Accounts) (EDAFAEAN)

akta.pro secondary industries

Student Information Systems (SIS) & School Administration Platforms (EDAJAMAB), Attendance, Scheduling, Timetabling & Calendar Management (EDAFAEAF), Compliance, State Reporting & Education Data Exchange (Ed-Fi/SIF) (EDAFAEAO)

Keywords

• School tuition management
• K-12 payment processing
• School administration software
• Childcare billing software
• Food service management

Headquarters

HQ city

Wayzata

HQ country

United States

HQ region

North America

Offices4 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Operations, Infrastructure, Marketing or Sales

Revenue model

1. SaaS Subscription Licensing: Annual or multi-year subscription fees for access to the EduTrak platform covering tuition management, childcare billing, food service, and other modules. Pricing varies by district size and program mix.
2. Payment Processing Transaction Fees: Transaction fees collected on payments processed through the platform, including credit/debit card and ACH transactions. The platform supports Visa, Mastercard, American Express, Discover, and debit cards with PCI-compliant processing.
3. Module Add-ons and Extensions: Additional fees for optional modules such as athletic registration, eStore and ticketing, and advanced reporting features beyond the base tuition and food service modules.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels6 records

Core offering

EduTrak Software provides a unified K-12 school administration software platform that consolidates tuition management, childcare billing, food service management, athletic registration, eStore and ticketing, and credit card processing into a single sign-on solution for school districts, private schools, and childcare programs. The cloud-based platform integrates with major Student Information Systems through its DataBridge universal data connection and a native PowerSchool plugin to synchronize student enrollment and family information with billing workflows.

Product overview

EduTrak is a unified K-12 school administration software platform that consolidates multiple payment and operational functions into a single sign-on system. The core EduTrak Platform integrates seven distinct modules: Tuition Management handles K-12 tuition billing with custom payment plans and tax documentation; Child Care Billing manages pre and after-school program registration with attendance-based invoicing; Food Service Management provides cafeteria POS and nutrition tracking; Athletic Registration handles sports and activity sign-ups; eStore & Ticketing enables event and merchandise sales; Student Fee Simple streamlines fee collection; and Credit Card Processing serves as the payment backbone. Key platform features include the Parent Portal for unified family access, QuickPay for frictionless payments, and DataBridge for SIS synchronization. The LCS 1000 is a dedicated hardware appliance for cafeteria point-of-sale operations.

Differentiator

Problem solved

Functional benefit

Brands

• DataBridge: Universal data connection that integrates data across multiple software applications to securely share information. Works with student information systems including Synergy, PowerSchool, JMC, Skyward, Infinite Campus.
• LCS 1000
• QuickPay
• FastTrak

Products and services

• EduTrak Platform A unified K-12 business management platform combining tuition management, childcare billing, food service management, athletic registration, eStore and ticketing, and payment processing into a single sign-on solution for school districts.
• Tuition Management Complete tuition management for K-12 schools handling custom payment plans, ACH and credit card processing, batch fee processing, deposit collection, cash flow forecasting, delinquency management, and revenue reporting. Generates customizable tuition contracts and tax reimbursement documents.
• Child Care Billing Pre and after-school program management and registration supporting hourly billing, per-session charges, drop-in rates, holiday adjustments, and batch invoice generation based on attendance data. Family and child profiles include medical details, allergy records, and customizable registration forms.
• Food Service Management Nutrition management with cafeteria point-of-sale operations, school lunch accounting, meal account management, and food service reporting. Manages Free and Reduced eligibility and compliance reporting for National School Lunch Program participation.
• Athletic Registration An athletic and activity registration and eligibility management tracking system for sports sign-ups and fee collection, integrated as a module within the broader EduTrak platform.
• eStore & Ticketing

Quantifiable outcome

• 40% reduction in payment-related administrative time for districts with automated billing systems
• +5 more outcomes

Named customers3 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

Feature8 records

Partnerships

Six partnerships are on record, tiered core.

• PowerSchoolcoreTechnology or IntegrationNative plugin integration enabling parents to access EduTrak payment features directly within PowerSchool SIS. Provides single sign-on access to tuition balances and payments. EduTrak works directly with PowerSchool administrators to install the plugin and establish secure API connections.
• SmartSchoolK12 CollaborativecoreStrategic or Co-development PartnerSuite of products with seamless integrations including food service, athletics, community education, and childcare modules. Collaborative partnership providing comprehensive school management solutions.
• Synergy EducationcoreTechnology or IntegrationDataBridge integration enabling student data synchronization from Synergy SIS to EduTrak platform for automated enrollment-to-billing workflows.
• JMCcoreTechnology or IntegrationDataBridge integration for student information system data synchronization, eliminating duplicate entry between JMC and EduTrak.
• SkywardcoreTechnology or IntegrationDataBridge integration enabling student data synchronization from Skyward SIS to EduTrak platform for automated data flows.
• Infinite CampuscoreTechnology or IntegrationDataBridge integration for student information system data synchronization, supporting one-to-many and many-to-one data relationships.

Scale indicators6 records

Recent moves6 records

Expansion highlights4 records

Direct peers

• SchoolMint: SchoolMint provides K-12 school administration software including enrollment, registration, and family payments. It competes with EduTrak across tuition, registration, and payment workflows in K-12 districts and is named as a direct competitor in EduTrak's own content.
• Brightwheel: Brightwheel is a venture-backed childcare and preschool management platform with billing, attendance, and parent communication features. EduTrak explicitly names Brightwheel as a competitor in its childcare billing comparison content.
• Procare Software: Procare provides childcare billing and center management software, directly overlapping EduTrak's Child Care Billing module. Both target school-age childcare, preschools, and daycares with attendance-based invoicing and parent portal features.
• Smart Tuition (FACTS): Smart Tuition is a tuition management and payment service for private K-12 schools. It is one of the longest-standing direct competitors in the K-12 tuition collection category where EduTrak competes.
• RevTrak: RevTrak is a K-12 online payment processing and activity registration platform. It directly competes with EduTrak's eStore & Ticketing, athletic registration, and general fee payment offerings.
• PayPAMS: PayPAMS provides school payment processing for meals, fees, and tuition. It is comparable to EduTrak in credit card processing and food service payment modules, competing for similar K-12 district contracts.
• MySchoolBucks: MySchoolBucks is a K-12 school meal and fee payment platform that overlaps with EduTrak's Food Service Management and credit card processing modules. Both compete for school nutrition department budgets.
• FACTS Management (FACTS/Renweb): FACTS is a direct competitor offering K-12 tuition management, financial aid assessment, and payment processing for private and faith-based schools. Overlap with EduTrak is closest in tuition billing and SIS-adjacent workflows, and EduTrak explicitly benchmarks against FACTS in its comparison content.

Broad incumbents

• Tyler Technologies (School ERP): Tyler Technologies offers broader K-12 ERP and student information systems. While not a tuition-billing specialist, it competes indirectly for the same district wallet share and could expand payments and billing modules to encroach on EduTrak.
• PowerSchool: PowerSchool is the dominant K-12 SIS provider and EduTrak's most important integration partner. While not a direct billing competitor at feature parity, PowerSchool could expand into payments natively and represents both a channel partner and a latent competitive threat.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/EduTrakSoftware
• Xx.com/EduTrakNews

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about EduTrak Software