Secure Data Management

What Secure Data Management does

Secure Data Management Ltd is a UK-based, privately held records management company operating as a subsidiary of SDM Holdings Group Ltd. Founded in 1994 and headquartered in London, the company positions itself as the UK's largest independent records management firm, delivering secure offsite document storage, scanning/digitisation, secure shredding, fireproof vault storage, and specialised storage (data tapes, containerised equipment) through six owned facilities across England — London/Battersea, Gloucester/Kemble, Bristol, Oxford, Reading, and Swindon.

The platform is built around a barcode and RFID tracking system covering 30M+ items, an owned GPS-tracked delivery fleet, and two customer-facing software layers — the SDM Orders web portal and the Essential App — that enable inventory management, retrieval requests, scanning scheduling, and shredding booking without manual contact. The company's UKAS-accredited ISO 9001/14001/22301/27001 certification stack, BS EN 15713-compliant shredding, and GDPR advisory services are central to its procurement positioning with regulated buyers.

Commercially, SDM runs a sales-led, field-based GTM with dedicated on-site account managers (no outsourced call centres) and a hybrid customer mix spanning NHS Trusts, law firms, property organisations, consultancies, and SMBs served via a sub-100-box Essential tier. Revenue is generated through monthly recurring storage subscriptions priced by cubic foot, plus transaction-based retrieval fees, project-based scanning revenue, and one-time shredding jobs. The core commercial lever is migrating customers away from multinational incumbents — the company claims 1,000+ relocations, a 70% win rate among evaluated prospects, and 30-60% cost savings delivered versus Big Four pricing.

Name

Secure Data Management

Legal name

Secure Data Management Ltd

Website

https://securedatamgt.com

Company type

Private

Founded year

1994

Operating status

Operating

Headcount range

11–50 employees

Short description

Secure Data Management is the UK's largest independent records management company, providing offsite document storage, scanning, secure shredding, and fireproof vault services to NHS Trusts, law firms, and SMBs across England through six owned warehouse facilities.

Ownership category

akta.pro rank

Product category

Records Management Services

NAICS

General Warehousing and Storage (493110)

SIC

Public Warehousing & Storage (4220)

akta.pro industry

PRIMARYTLALALAI

Secure & Vital Records Storage (Fireproof, Disaster-Recovery, Chain-of-Custody)

Transportation & Logistics/Warehousing & Storage (Cold Chain, Fulfillment, Depots)/Document & Records Storage (Physical Archives)

SECONDARYTLALALAB

Legal & Compliance Records Storage (Law Firms, Courts, eDiscovery Physical)

Transportation & Logistics/Warehousing & Storage (Cold Chain, Fulfillment, Depots)/Document & Records Storage (Physical Archives)

SECONDARYIMAIAFAO

Confidential Document Destruction & Secure Recycling (Shredding)

Industrials, Manufacturing & Construction/Industrial Services & Facility Operations/Waste Management & Recycling Services

SECONDARYHSAKAHAH

Secure/High-Value & Document/Records Full-Service Storage

Home & Personal Services/Moving, Storage & Relocation Services/Full-Service Storage (Pickup, Storage, Redelivery)

Keywords

• Records management services
• Offsite document storage
• Secure shredding services
• Document digitisation services
• Data tape vaulting

Headquarters

HQ city

London

HQ country

United Kingdom

HQ region

Europe

Offices6 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Technology or R&D, Marketing or Sales, Supply Chain

Revenue model

1. Records Storage: Monthly recurring storage charges for offsite document storage, invoiced monthly in advance. Pricing calculated by cubic feet based on total quantity of space used.
2. Secure Shredding: One-time and periodic collection and destruction services with security seals and destruction certificates provided
3. Scanning Services: Document digitisation services including bulk scanning and scan back retrievals
4. Retrieval and Delivery: Charged at agreed rates for collection and delivery services, including emergency retrievals within 4 hours

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels3 records

Core offering

Secure Data Management provides secure offsite records storage, document scanning/digitisation, certified confidential shredding, fireproof vault storage, specialist container storage, and data tape backup and rotation services for businesses across England. All inventory is barcoded and tracked through a bespoke online portal, with collections and retrievals delivered via an in-house GPS-tracked fleet from ex-MOD facilities. The company serves as a UKAS-accredited, independent alternative to multinational records management providers, with dedicated account managers and transparent cubic-foot pricing.

Product overview

Secure Data Management operates as a unified records management platform offering a comprehensive suite of document lifecycle services. The core offering comprises Records Storage (for businesses with 100+ boxes), Essential Archive Storage (for fewer than 100 boxes), Scanning/digitisation, and Secure Shredding services. Specialist solutions include Secure Vault Storage (fireproof vaulting), Specialist Storage Solutions (container/business storage), and Data Tapes Storage and Rotation. All services are managed through the SDM Orders Portal and Essential App platforms, with customers able to select from Small, Medium, and Large reinforced archive boxes.

Differentiator

Problem solved

Functional benefit

Products and services

• Records Storage Secure offsite document and records storage for businesses with over 100 boxes, featuring GPS-tracked next-day retrieval, digital access via SDM Orders portal, and dedicated account management.
• Essential Archive Storage Records storage solution for businesses with fewer than 100 boxes, offering affordable fixed monthly pricing and flexible storage for smaller archive volumes.
• Secure Shredding Confidential document destruction service compliant with BS EN 15713 standards, offering shredding bags, executive consoles, and industrial bins with security seals and destruction certificates.
• Scanning Document digitisation service for converting paper records into digital formats, including bulk scanning and scan-back retrievals.
• Secure Vault Storage Fireproof vault storage with 4-hour fire protection rating for high-value documents including wills, deeds, and financial statements.
• Specialist Storage Solutions Business storage for equipment, inventory, and archived documents with 20ft or 40ft container options, featuring 24/7 security surveillance and flexible short-term and long-term storage solutions.
• Data Tapes Storage and Rotation Secure offsite data tape backup and vaulting service with environmental control for digital media storage and disaster recovery purposes.

Quantifiable outcome

• 40% annual savings compared to previous storage providers
• +3 more outcomes

Named customers4 records

Segments3 records

Ideal customer profiles4 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature4 records

Partnerships

Three partnerships are on record, tiered minor and core.

• UK ArchivingminorChannel Partner/ Reseller/ DistributorPartner organisation listed in footer. UK Archiving is a trade association or partner that refers potential customers to Secure Data Management services.
• Chatham ArchiveminorChannel Partner/ Reseller/ DistributorPartner organisation listed in footer. Chatham Archive refers potential customers to Secure Data Management services.
• SDM Holdings Group LtdcoreOthersParent company. Secure Data Management is part of SDM Holdings Group Ltd, a holdings company managing group subsidiary businesses.

Scale indicators8 records

Recent moves6 records

Expansion highlights6 records

Broad incumbents

• Iron Mountain: Global leader in physical and digital records management, storage, and shredding. Direct overlap on every core SDM service (offsite storage, shredding, scanning, tape vaulting), but at vastly larger scale and broader geographic reach — the principal 'Big Four' incumbent SDM positions against.
• Cintas: Large North American business services conglomerate offering records destruction and image/document archiving alongside uniform and first-aid services. Comparable shredding and records-management capabilities, but as part of a much broader services portfolio.
• TNT Records Management: Logistics-rooted records and information management operator. Overlap with SDM on physical records storage and chain-of-custody transport, with broader logistics infrastructure as a differentiator.

Direct peers

• Crown Records Management: UK-based records management specialist offering offsite document storage, shredding, and digital services. Closest direct UK competitor to SDM, competing for the same enterprise and mid-market customers with comparable service menus.
• Restore plc: UK-listed provider of document management, secure shredding, and digital services. Comparable in scale and product breadth to SDM, serving similar enterprise customers across the UK.
• OASIS Group: Pan-European records management and secure storage specialist with UK operations. Comparable service portfolio (offsite storage, shredding, digitisation) and a similar independent-style positioning against the multinationals.
• Shred-it (Stericycle): Global confidential shredding and information-destruction brand under Stericycle. Direct overlap with SDM's secure shredding line, including BS EN-equivalent destruction standards and recurring collection contracts.
• Access Information Management: US-headquartered records management specialist offering offsite storage, secure shredding, and digital services. Comparable independent-style positioning and product mix, useful as a like-for-like operating benchmark.

Others

• UK Archiving: Trade-association and partner network in the UK records management sector; listed as a referral partner for SDM. Adjacent ecosystem participant rather than a direct competitor.
• Chatham Archive: UK-based archive services referral partner, listed on SDM's site. Adjacent ecosystem participant that channels customers into records management providers like SDM.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/SecureDataMgt

Compliance7 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Secure Data Management