Xolido Systems
Xolido Systems is a privately held Spanish software company founded in 2001 that provides electronic signature, certified communications, and electronic identification software to individuals, SMBs, enterprises, and integrators across 130+ countries via its XolidoSign product line and supporting modules.
- Company typePrivate
- Founded2001
- HeadquartersMedina De Ríoseco, Spain
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What Xolido Systems does
Xolido Systems, S.A. is a privately held Spanish software company founded in 2001 and headquartered in Valladolid, Spain, that builds a digital trust platform spanning electronic signatures, certified electronic communications, and electronic identification. The company's product portfolio is anchored by the XolidoSign line, offered in four tiers: a free Windows desktop application (XolidoSign Desktop), a self-serve cloud subscription (XolidoSign Professional at €160/year), an enterprise platform with API integration and centralized user management (XolidoSign Corporate starting at €1,490/year), and an API-first signature gateway for integrators (XolidoSign Gateway at €1,450/year). Supporting modules include Xolido Notify (administrative electronic notifications via email and SMS), Xolido Identify (certificate- and shared-key-based authentication), Xolido CVS Plus (document verification codes), and Xolido Trust (trust services). Underlying technology includes biometric handwritten signature capture, qualified electronic certificates (including DNIe), qualified time stamping authority (TSA), certified communications with full evidentiary trails, CVE/CVS verification codes, and FIDO/WebAuthn authentication.
The business operates a multi-tier SaaS revenue model with annual recurring subscriptions across Professional, Corporate, and Gateway tiers, supplemented by add-on modules (Personalization, Electronic Registry, custom domain), tiered technical support plans (€360-€3,450/year), and a free Desktop product that serves as a product-led growth funnel. Go-to-market combines self-serve digital sign-up for SMBs with a contact-sales motion for Corporate and Gateway enterprise deployments, plus an API-first channel targeting ERP, CRM, HR, and accounting integrators. The company is registered as an authorized electronic communications operator with Spain's CNMC, holds ISO/IEC 27001, ISO 22301, ISO 9001, ISO 14001, ISO 50001, and PCI DSS 3.2 Level 1 certifications, and claims users in 130+ countries processing millions of documents monthly. Customers span nine vertical segments including industry, HR, legal, public sector, insurance, real estate, healthcare, commerce, and education, with no disclosed customer concentration or revenue figures. Leadership consists of Director General Luis Carlos Ganso; the company is privately held with no external funding rounds disclosed.
Xolido Systems firmographics
Firmographics- Name
- Xolido Systems
- Legal name
- Xolido Systems, S.A.
- Website
- https://xolido.com
- Company type
- Private
- Founded year
- 2001
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- Xolido Systems is a privately held Spanish software company founded in 2001 that provides electronic signature, certified communications, and electronic identification software to individuals, SMBs, enterprises, and integrators across 130+ countries via its XolidoSign product line and supporting modules.
- Ownership category
- akta.pro rank
Where Xolido Systems is headquartered
LocationHeadquarters
- HQ city
- Medina De Ríoseco
- HQ country
- Spain
- HQ region
- Europe
Offices1 record
Markets served
Xolido Systems business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations
Revenue model
- XolidoSign Desktop: Free desktop application for individual users to sign, verify, and timestamp documents. No direct revenue; serves as product-led growth and brand awareness driver.
- XolidoSign Professional Subscription: Annual SaaS subscription at €160/year offering cloud-based signature, certified communications, notifications, and third-party operations. Includes 1,800 operations (1,200 signatures + 600 notifications), 1GB storage, and free updates.
- XolidoSign Corporate Subscription: Enterprise SaaS subscription starting at €1,490/year (or €1,750/year with client domain). Includes 10 user licenses, 12,000 signature operations, 12,000 notifications, 10GB storage, advanced workflow management, API integration, and personalization options.
- XolidoSign Gateway Subscription: API-focused signature gateway at €1,450/year for integrators. Provides 10,000 signature operations, 5GB storage, with emphasis on quick integration and system notification capabilities.
- Personalization Module Add-on: Add-on module at €775/year enabling custom branding, SSO with Microsoft Azure AD, advanced batch sending, and interface customization.
- Electronic Registry Module: Add-on module at €775/year for Electronic Registry functionality in Corporate tier.
- Custom Domain Service: Custom domain SSL certificate and fixed IP service at €250/year for Corporate deployments under organization's own domain.
- Technical Support Plans: Basic support included free with all subscriptions; Standard plan at €360/year providing 5 hours support, <24h response; Enterprise plan at €3,450/year with 50 hours support, <4h response, phone support, and remote assistance.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | One time/ perpetual license | Free desktop application for individual document signing |
| Subscription | Annual | Cloud-based professional signing for individuals and small teams |
| Subscription | Annual | Enterprise platform with 10 users, advanced workflows, and API integration |
| Subscription | Annual | Corporate deployment under client's own domain |
| Subscription | Annual | API gateway for developers and system integrators |
| Subscription | Annual | Basic support included with all products |
| Subscription | Annual | Standard support with dedicated hours and faster response |
| Subscription | Annual | Enterprise support with comprehensive coverage |
Go-to-market motion4 records
Distribution channels4 records
Marketing channels7 records
Xolido Systems product offering
Product offeringCore offering
Xolido Systems sells a digital transformation platform for legally valid electronic signatures, certified electronic communications and electronic identification. The portfolio centers on the XolidoSign family (free Desktop, €160/year Professional, from €1,490/year Corporate, €1,450/year Gateway) and supporting modules Xolido Notify and Xolido Identify, offered as SaaS or on-premise deployments for individuals, businesses and public-sector organizations in 130+ countries.
Product overview
Xolido Systems offers a comprehensive digital transformation platform focused on electronic signature, certified communications, electronic notifications, and electronic identification. The product portfolio centers on the XolidoSign product line with four deployment tiers: XolidoSign Desktop (free desktop application for individual users), XolidoSign Professional (cloud-based subscription at €160/year for small businesses), XolidoSign Corporate (enterprise platform with API integration at €1,490/year), and XolidoSign Gateway (signature API gateway for integrators at €1,450/year). Supporting modules include Xolido Notify for administrative electronic notifications, Xolido Identify for authentication and identity management, Xolido CVS Plus for document verification codes, and Xolido Trust for trust services. Solutions are available as SaaS or On-Premise deployments serving sectors including industry, HR, legal, public sector, insurance, real estate, healthcare, and commerce across more than 130 countries.
Differentiator
Problem solved
Functional benefit
Brands
- XolidoSign: Electronic and digital signature platform, certified communications, and document workflow solutions for individuals, businesses, and public sector.
- Xolido Notify
- Xolido Identify
- XolidoSign Desktop
- XolidoSign Professional
- XolidoSign Corporate
- XolidoSign Gateway
Products and services
- XolidoSign Desktop Free desktop application (Windows) that allows individuals and small users to sign, verify and timestamp electronic documents in formats including PDF, Word, Excel, images, videos and others; serves as a product-led growth entry point with optional upgrade to paid Professional and Corporate tiers.
- XolidoSign Professional Cloud-based electronic signature service priced at €160/year with 1,800 bundled operations (1,200 signatures + 600 notifications), 1GB storage, biometric and certificate-based signature, certified sending, secure document access, third-party operations and a 15-day free trial in 8 languages.
- XolidoSign Corporate Enterprise subscription (from €1,490/year) for organizations needing centralized user management, advanced workflows, personalization, electronic registry, custom domain option and Web Services API integration; offered as SaaS or on-premise.
- XolidoSign Gateway Online signature gateway (€1,450/year) designed for software vendors and integrators; exposes Xolido's signing, timestamping and certified-communications capabilities via Web Services API for embedding into ERP, CRM, HR and accounting systems. Includes 10,000 signature operations and 5GB storage.
- Xolido Notify Administrative electronic notification and certified electronic communication platform that replaces registered mail and burofax with legally compliant notifications via email and SMS, including full traceability, evidence reports and API Web Services integration.
- Xolido Identify Electronic identification and authentication platform for integration into applications; supports DNIe and other electronic certificates plus shared-key credentials (username/password, PIN) with double-factor security and Web Services API.
- Xolido Technical Support Plans Tiered paid technical support subscriptions for Xolido products: Basic support included free with subscriptions; Standard at €360/year provides 5 hours of support and <24h response; Enterprise at €3,450/year provides 50 hours of support, <4h response, phone support, escalation management and remote assistance.
Quantifiable outcome
- Replaces registered mail and burofax with certified electronic communications, reducing costs and delivery time
- +2 more outcomes
Companies that use Xolido Systems
Customer profileSegments9 records
Ideal customer profiles4 records
Xolido Systems technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Feature10 records
Xolido Systems partnerships and signals
Strategic signalScale indicators6 records
Recent moves5 records
Expansion highlights6 records
Xolido Systems competitors and assessment
Company assessmentDirect peers
- Adobe Acrobat Sign: Adobe's e-signature and PDF workflow offering, tightly integrated with Acrobat and Adobe Document Cloud. Directly competes with XolidoSign across Professional and Corporate tiers for mid-market and enterprise document workflows.
- OneSpan Sign: Enterprise e-signature and identity verification platform with strong regulated-industry footprint in banking and insurance. Comparable to XolidoSign Corporate and to Xolido's certified communications for high-assurance workflows.
- SignNow (airSlate): airSlate's electronic signature platform with API, mobile, and workflow automation features. Comparable to XolidoSign across SMB, enterprise, and integrator use cases with similar freemium-to-paid motions.
- DocuSign: Global leader in electronic signature and contract lifecycle management. Most directly comparable to XolidoSign across SMB, enterprise, and API tiers, with overlapping vertical coverage in legal, real estate, HR, insurance, and public sector.
- Ivnosys (Soluciones firmaprofesional): Spanish qualified trust services provider offering electronic signature, certified email, and electronic identification. Direct competitor in the same Spanish and EU regulatory environment, with similar CNMC-anchored positioning.
- Validated ID: Spanish-headquartered provider of electronic signature, electronic invoicing, and qualified trust services. Directly comparable to XolidoSign and Xolido Notify within the Spanish-speaking market, with overlapping public-sector and regulated-industry positioning.
- Dropbox Sign (HelloSign): Dropbox-owned e-signature product targeting SMBs and developers with a strong API. Closely comparable to XolidoSign Professional (€160/year SMB tier) and XolidoSign Gateway (API-first developer offering).
Broad incumbents
- Entrust: Global digital identity and trusted services incumbent covering PKI, e-signature, authentication, and certificate management. Overlaps with Xolido Identify and XolidoSign Corporate for high-assurance enterprise and government buyers.
Regional players
- Namirial: European qualified trust services provider covering electronic signature, certified email, and eID. Comparable to Xolido across EU regulated workflows, with stronger footprint in Italy and Germany but similar eIDAS-anchored positioning.
- Uanataca (DigiCert): Spanish qualified trust services provider now part of DigiCert, offering digital certificates and trust services. Comparable to the certificate-based signature capabilities and CNMC-anchored positioning of XolidoSign.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights6 records
Customer concentration
Xolido Systems social profiles
Digital presenceXolido Systems compliance and trust
Trust signalCompliance6 records
Xolido Systems financial estimates
Financial estimateRevenue estimate
Valuation estimate
Xolido Systems leadership team
Management profileNumber of profiles
Profiles1 record
Xolido Systems funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Xolido Systems M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Xolido Systems
What does Xolido Systems do?
Xolido Systems sells a digital transformation platform for legally valid electronic signatures, certified electronic communications and electronic identification. The portfolio centers on the XolidoSign family (free Desktop, €160/year Professional, from €1,490/year Corporate, €1,450/year Gateway) and supporting modules Xolido Notify and Xolido Identify, offered as SaaS or on-premise deployments for individuals, businesses and public-sector organizations in 130+ countries.
Is Xolido Systems a public or private company?
Xolido Systems is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Xolido Systems founded?
Xolido Systems was founded in 2001. It employs 1 to 10 people.
Where is Xolido Systems based?
Xolido Systems is headquartered in Medina De Ríoseco, Spain, in the Europe region.
How does Xolido Systems make money?
Eight revenue lines are on record. XolidoSign Desktop is the primary driver. The others are xolidoSign Professional Subscription, xolidoSign Corporate Subscription, xolidoSign Gateway Subscription, personalization Module Add-on, electronic Registry Module, custom Domain Service and technical Support Plans.
Who are Xolido Systems's main competitors?
Direct peers on record are Adobe Acrobat Sign, OneSpan Sign, SignNow (airSlate), DocuSign, Ivnosys (Soluciones firmaprofesional), Validated ID and Dropbox Sign (HelloSign). Entrust is listed as a broad incumbent. Regional players are Namirial and Uanataca (DigiCert).
Does Xolido Systems have an API?
Yes. XolidoSign Corporate and Gateway offer Web Services API for integration with CRM, ERP, RR.HH., accounting, budgeting, project management, and document management systems. The API enables automation of document signing processes, approval workflows, contract handling, and documentation management. API documentation available for Professional version at https://professional.xolidosign.com/manual/ Developer documentation is at professional.xolidosign.com/manual.