PDFMailer
- Company typePrivate
- Founded1998
- HeadquartersHauenstein, Germany
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
PDFMailer firmographics
Firmographics- Name
- PDFMailer
- Legal name
- gotomaxx Software GmbH
- Website
- https://gotomaxx.com
- Company type
- Private
- Founded year
- 1998
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Ownership category
- akta.pro rank
PDFMailer industry classification
Industry- Product category
- E-Invoicing Software
- NAICS
- Software Publishers (513210), Document Preparation Services (561410)
- SIC
- Services-Prepackaged Software (7372), Services-Mailing, Reproduction, Commercial Art & Photography (7330)
- akta.pro primary industry
- Document Creation & Office Suites (BPAMAMAD)
- akta.pro secondary industries
- E-Signature & Digital Transaction Management (DTM) (HDAEAGAF), Print, Mailroom & Document Workflow Services (Inbound/Outbound Processing) (BPAAAKAL)
Keywords
Where PDFMailer is headquartered
LocationHeadquarters
- HQ city
- Hauenstein
- HQ country
- Germany
- HQ region
- Europe
Offices1 record
Markets served
PDFMailer business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations
Revenue model
- Software Licenses (Subscription): Monthly subscription model for PDFMAILER software products (START, SEND, MAXX). Licenses are available from €14.90 per license, with contracts typically running 12 months and auto-renewing. The company offers a free tier (START.FREE) with limited functionality.
- Postal Shipping Credits: Usage-based credit system for postal shipping services. Users prepay for postal shipments which are deducted per send. This provides transparent cost control for customers sending physical mail through the platform.
- Cloud Services (Prepaid): Prepaid credit system for cloud services including post shipping, internet marks, parcel labels, fax, and SMS. Users load credits via PayPal or SEPA direct debit.
- Additional Support: Optional Call-Back Support available for additional fee of 20% of the paid license fee per 12-month period, minimum €10/month.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | PDFMAILER.START - Entry level for low document volume |
| Subscription | Monthly | PDFMAILER.SEND - For growing companies and professional workflows |
| Subscription | Monthly | PDFMAILER.MAXX - Complete e-invoicing package |
| Freemium | Monthly | PDFMAILER.START.FREE - Free tier |
| Usage-based | Pay-as-you-go | Postal Shipping - Credit-based system |
Go-to-market motion2 records
Distribution channels5 records
Marketing channels7 records
PDFMailer product offering
Product offeringCore offering
PDFMailer is a Windows-based virtual printer driver software that intercepts print jobs from any application (Word, Excel, ERP systems) and converts them into compliant electronic invoices in ZUGFeRD or XRechnung format (EN 16931 standard) or sends them via email, post, fax, or cloud. The platform includes AI-powered document data recognition, ERP integration, and audit-safe archiving, with add-on modules for electronic signatures, document archiving, browser plugins, and a REST API.
Product overview
PDFMAILER is a virtual printer driver-based business communication platform offered by gotomaxx Software GmbH (Germany) that transforms documents from any application into compliant e-invoices and enables sending via email, post, or web portal. The product family consists of three main tiers: PDFMAILER.START (entry-level, AI-powered plug-and-send for low volumes), PDFMAILER.SEND (mid-tier with ERP automation for growing businesses), and PDFMAILER.MAXX (comprehensive package under €50/month including sending, receiving, validation, and revision-safe archiving with DATEV/Peppol connectivity). An eRechnungs-API enables REST-based programmatic e-invoice generation. Cloud services (PDFMAILER.CLOUD) extend capabilities to postal mail as a service, internet stamps, parcel labels, fax, SMS, PDF Payment (PayPal, Paydirekt, Amazon, etc.), and electronic signatures (PDFMAILER.SIGN / Form & Sign). PDFMAILER.ARCHIV provides revision-safe document storage with search and XRechnung viewer. The software runs as a Windows printer driver and supports server/network deployments with Teams licensing.
Differentiator
Problem solved
Functional benefit
Products and services
- PDFMAILER.START Entry-level Windows printer driver software tier for low document volume businesses seeking e-invoicing compliance without IT effort. Uses AI (KI) to automatically recognize invoice data from any document; user confirms and the ZUGFeRD/XRechnung compliant e-invoice is created automatically. Works with Word, Excel, and accounting tools. Free tier (PDFMAILER.START.FREE) limited to 3 e-invoices/month.
- PDFMAILER.SEND Mid-tier solution for growing companies and professional e-invoicing workflows. Provides seamless ERP system integration and processes hundreds of invoices with one click. Enables AI-powered data extraction from any document format with deep system integration for automated e-invoice sending.
- PDFMAILER.MAXX Comprehensive e-invoicing package under €50/month for companies needing complete e-invoice lifecycle management. Combines sending from any ERP system, receiving and validating ZUGFeRD/XRechnung invoices, revision-safe archiving with visualization, and optional DATEV and Peppol network connections. Includes KI support for non-ERP invoice processing.
- eRechnungs-API (E-Invoicing API) REST API that generates XRechnung or ZUGFeRD electronic invoices compliant with the EN 16931 standard. Enables programmatic e-invoice creation for developers and integration with ERP/accounting systems.
- PDFMAILER.CLOUD Cloud platform extending PDFMAILER with postal mail dispatch as a service, internet stamp (Deutsche Post Internetmarke) generation, DHL parcel label creation, fax sending, online document delivery, PDF Payment integration (PayPal, Paydirekt, Amazon, Saferpay, GiroCode, Sofortüberweisung), and SMS sending via Lox24. All features billed per transaction via prepaid credit system (PayPal or SEPA).
- PDFMAILER.PLUGIN Browser extension for Google Chrome and Microsoft Edge that serves as an interface between web-based ERP systems and PDFMAILER.CLOUD. Can also forward print jobs to a local PDFMAILER Windows printer. Available as a Long-Term Beta via Chrome Web Store and Microsoft Edge Add-ons.
- PDFMAILER.ARCHIV Revision-safe document archiving solution with visualization, full-text and keyword search (including wildcard search like 'Dok*'), XRechnung viewer, document receipt management, reminders, and user management. Browser-based access managed via PDFMAILER.CLOUD.
- PDFMAILER.SIGN Electronic signature product enabling contracts and forms to be captured, filled, and e-signed with an eIDAS-compliant company seal. Completed documents are delivered as PDF and optionally as data sets (XML, CSV). Available as Long-Term Beta.
Quantifiable outcome
- E-invoice creation in under 2 minutes with AI assistance
- +3 more outcomes
Companies that use PDFMailer
Customer profileNamed customers8 records
Segments3 records
Ideal customer profiles3 records
PDFMailer technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration18 records
AI capability5 records
Feature7 records
PDFMailer partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core.
- DATEVcoreOptional integration with DATEV network allowing users to upload invoices directly to DATEV accounting systems. Enables seamless connection between PDFMailer's e-invoicing capabilities and DATEV's accounting software ecosystem widely used in Germany.
- PeppolcoreOptional Peppol network connection for international e-invoicing standards compliance. Peppol is a global framework for electronic procurement and invoicing, enabling cross-border e-invoice exchange.
- Deutsche Post / InternetmarkecoreIntegration for generating Deutsche Post internet marks and parcel labels directly from PDFMailer. Users can print postage marks for letters and packages including DHL shipments.
Scale indicators1 record
Recent moves6 records
Expansion highlights7 records
PDFMailer competitors and assessment
Company assessmentBroad incumbents
- Basware: Global AP automation and e-invoicing platform with strong European presence. Competes at the upper end of PDFMailer's market on network-based e-invoicing, Peppol connectivity, and invoice automation.
- DATEV: Dominant German tax-advisor/accounting software network and e-invoicing platform. Both a core PDFMailer integration partner and a broad incumbent whose native e-invoicing tools compete with PDFMAILER.MAXX for end-customer wallet share.
- Sage: Global accounting/ERP vendor with Sage 50/Sage Business Cloud offerings in Germany. Embedded e-invoicing in its accounting suites overlaps with PDFMailer's core SMB e-invoice creation and ERP-integration use cases.
- Serrala (formerly Hyphen / Billwerk): German-headquartered financial automation and e-invoicing vendor serving mid-market and enterprise. Competes with PDFMailer SEND/MAXX on Peppol connectivity, ERP-integrated invoice processing, and audit-safe archiving.
Direct peers
- FastBill: German cloud bookkeeping and invoicing tool with ZUGFeRD support. Overlaps with PDFMailer on SMB e-invoice creation and DATEV export, with comparable pricing points and target customer profile.
- sevDesk: German cloud accounting SaaS for freelancers and SMBs with built-in e-invoice and DATEV export. Competes for the same German SMB wallet share on compliance workflows that PDFMailer addresses via its SEND/MAXX tiers.
- SEEBURGER: Germany-headquartered specialist in electronic data interchange and e-invoicing (ZUGFeRD, Peppol, EN 16931). Competes with PDFMailer's enterprise SEND/MAXX offerings for mid-market and large-company integration-led e-invoicing deployments.
- Yooz: Cloud-based AP automation and e-invoicing solution focused on SMB/mid-market with AI-driven invoice capture. Overlaps with PDFMailer on automated invoice data extraction, ERP integration, and ZUGFeRD/XRechnung compliance.
- lexoffice (Haufe Group): Leading German cloud accounting and e-invoicing platform for SMBs. Direct overlap with PDFMailer's MAXX tier on ZUGFeRD/XRechnung sending, receiving, and DATEV integration, targeting the same German SMB compliance-driven buyer from an accounting-first rather than printer-driver-first angle.
Emerging players
- SoftENGINE: German ERP vendor and named PDFMailer customer/partners in its software ecosystem. Comparable through its SMB ERP customer base that also consumes ZUGFeRD/XRechnung workflows, and a partner rather than head-on competitor.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks7 records
Key highlights7 records
Customer concentration
PDFMailer social profiles
Digital presencePDFMailer compliance and trust
Trust signalCompliance1 record
PDFMailer financial estimates
Financial estimateRevenue estimate
Valuation estimate
PDFMailer leadership team
Management profileNumber of profiles
Profiles3 records
PDFMailer funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
PDFMailer M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about PDFMailer
What does PDFMailer do?
PDFMailer is a Windows-based virtual printer driver software that intercepts print jobs from any application (Word, Excel, ERP systems) and converts them into compliant electronic invoices in ZUGFeRD or XRechnung format (EN 16931 standard) or sends them via email, post, fax, or cloud. The platform includes AI-powered document data recognition, ERP integration, and audit-safe archiving, with add-on modules for electronic signatures, document archiving, browser plugins, and a REST API.
Is PDFMailer a public or private company?
PDFMailer is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was PDFMailer founded?
PDFMailer was founded in 1998. It employs 11 to 50 people.
Where is PDFMailer based?
PDFMailer is headquartered in Hauenstein, Germany, in the Europe region.
How does PDFMailer make money?
Four revenue lines are on record. Software Licenses (Subscription) is the primary driver. The others are postal Shipping Credits, cloud Services (Prepaid) and additional Support.
Who are PDFMailer's main competitors?
Broad incumbents on record are Basware, DATEV, Sage and Serrala (formerly Hyphen / Billwerk). Direct peers are FastBill, sevDesk, SEEBURGER, Yooz and lexoffice (Haufe Group). SoftENGINE is listed as an emerging player.
Does PDFMailer have an API?
Yes. PDFMAILER offers an e-invoicing REST API that generates XRechnung or ZUGFeRD invoices compliant with EN 16931 standard. The API is accessible via https://pdfmailer.de/erechnungs-api/ and enables programmatic creation of structured electronic invoices.
What industry is PDFMailer in?
PDFMailer's product category is E-Invoicing Software. Its primary akta.pro industry code is BPAMAMAD, Document Creation & Office Suites, with a secondary code of HDAEAGAF, E-Signature & Digital Transaction Management (DTM). Its NAICS code is 513210 and its SIC code is 7372.