Prot-On

What Prot-On does

Prot-On is an Information Rights Management (IRM) solution that encrypts documents and enforces persistent access controls, permissions, and activity tracking on protected files regardless of where they are stored or shared. Originally founded in 2010 as an independent Spanish company, Prot-On is now wholly owned by CGI Inc. (NYSE: GIB) through its Spanish subsidiary CGI Information Systems and Management Consultants España, S.A., and is operated out of Madrid as part of CGI's cybersecurity and digital trust portfolio. The product supports multiple file formats (PDF, MS-Office, images, video, audio, text), cross-platform clients (Windows, Mac, iOS, Android), and integrates with cloud storage (Dropbox, Google Drive, SharePoint, ownCloud) and enterprise identity systems (Active Directory, SSO). Additional capabilities include two-factor authentication, DLP rules for Office and Outlook, digital sealing of file versions, AI-assisted automatic classification of confidential content, and a SOC Prot-On monitoring add-on with SIEM integration via syslog.

The business model is subscription-based SaaS with three tiers: a free self-service tier for individuals, a Small Business Service capped at 25 users, and an unlimited Corporate Service, each sold on annual billing. Prot-On is also available on-premises or as a customized platform deployed on client infrastructure. Go-to-market combines a product-led free tier for individual adoption with enterprise distribution through CGI's global IT consulting and systems integration channel across verticals including financial services, government, healthcare, energy, and manufacturing. The product is explicitly positioned to support compliance with GDPR, the Spanish LOPD, DORA, and NIS2, making regulatory alignment a core element of its enterprise value proposition.

Name

Prot-On

Legal name

CGI INFORMATION SYSTEMS AND MANAGEMENT CONSULTANTS ESPAÑA, S.A.

Website

https://prot-on.com

Company type

Private

Founded year

1976

Operating status

Operating

Headcount range

11–50 employees

Short description

Prot-On is an Information Rights Management solution owned by CGI Inc., providing encryption-based document protection, persistent access control, and activity tracking for enterprises, small businesses, and individual users across cloud and on-premises deployments.

Ownership category

akta.pro rank

Product category

Information Rights Management (IRM) Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

IT Governance, Risk & Compliance (IT GRC) Platforms (HDAEALAK)

Keywords

• Information rights management
• Document encryption software
• Data loss prevention
• Enterprise data protection
• Secure file sharing

Headquarters

HQ city

Madrid

HQ country

Spain

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Subscription-based SaaS: Prot-On is commercialized under subscription plans (Free Service, Corporate Service, Small Business Service) with annual billing. Service can be used via SaaS platform, on-premise installation, or customized platform on client infrastructure.
2. Premium Support Services: Premium support with 4-hour response time available at additional cost beyond standard 24-hour support.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels4 records

Core offering

Prot-On is an Information Rights Management (IRM) software solution that encrypts files, controls who can access them, and tracks how authorized users interact with each document copy regardless of where the file is stored. The platform is offered as a SaaS service, on-premises installation, or customized enterprise deployment, and includes AI-driven automatic document classification, two-factor authentication, DLP rules for Microsoft Office and Outlook, digital sealing, and optional SOC monitoring integrated with SIEM platforms.

Product overview

Prot-On is a unified Information Rights Management (IRM) solution offered by CGI as both a SaaS platform and on-premises deployment. The product portfolio consists of the core Prot-On platform with three subscription tiers: Free Service (basic limited version), Corporate Service (unlimited with all features), and Small Business Service (limited to 25 users). Deployment options include SaaS modality, On-Premise modality, and Customized Platform for enterprise infrastructure. The solution includes client applications for Windows and Mac desktops, as well as mobile apps for iOS and Android. An add-on SOC Prot-On monitoring service provides SIEM integration for behavioral anomaly detection. The platform integrates with cloud storage services (Dropbox, Google Drive, ownCloud, SharePoint) and supports enterprise identity systems (Active Directory, SSO).

Differentiator

Problem solved

Functional benefit

Products and services

• Prot-On Core Information Rights Management (IRM) solution that encrypts documents, manages access permissions, and tracks user activity across any storage location. Designed for enterprises and regulated organizations that need persistent document protection and compliance with data protection regulations.
• SOC Prot-On Add-on security monitoring service that tracks activity on protected files within the enterprise and alerts on anomalous behavior. Integrates with SIEM platforms via syslog for centralized security operations.

Quantifiable outcome

• Helps organizations prevent information leaks and protect intellectual property
• +1 more outcomes

Segments4 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

AI capability7 records

Feature8 records

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Digital Guardian (Fortra): Digital Guardian, now part of Fortra, provides enterprise DLP and data classification including content-aware controls and endpoint monitoring. It addresses overlapping use cases with Prot-On's DLP and classification capabilities, particularly in regulated enterprise environments.
• Forcepoint (DLP & Insider Risk): Forcepoint is a broad cybersecurity incumbent offering enterprise DLP and data classification that overlap with Prot-On's DLP-driven classification and Outlook integration. While not file-centric IRM, it competes for the same data protection budget in regulated enterprises.
• Citrix ShareFile with DRM: Citrix ShareFile delivers secure enterprise file sync and share with embedded DRM and rights controls. Like Prot-On it sells into enterprise IT for protected document collaboration, though it bundles the protection into a broader collaboration platform rather than standalone IRM licensing.
• Microsoft Purview Information Protection: Microsoft's Purview (formerly AIP) delivers IRM and rights management natively inside Microsoft 365 and Office. It is the most direct substitute to Prot-On for any organization standardized on Microsoft Office and Outlook, where Prot-On explicitly integrates to apply DLP-driven classification.

Direct peers

• Fasoo: Fasoo offers file-level data security with DRM, encryption, and enterprise rights management across document lifecycles. Like Prot-On, it combines persistent protection, central policy control, and integrates with Microsoft Office and cloud storage to serve enterprise document protection use cases.
• NextLabs: NextLabs delivers data-centric security and information rights management for enterprises, particularly in regulated industries like engineering, aerospace, and government. It shares with Prot-On the focus on policy-driven access control and activity monitoring across document repositories.
• Seclore: Seclore provides enterprise DRM/IRM that attaches persistent usage controls to documents regardless of where they reside. It is closely comparable to Prot-On in feature coverage — encryption that travels with the file, dynamic permissions, activity tracking — and targets the same regulated enterprise buyers in financial services, government, and manufacturing.
• Vitrium Systems: Vitrium provides DRM and document protection software with secure file sharing, analytics, and access controls. It targets enterprise document distribution workflows similar to Prot-On's enterprise segment, including activity tracking and integration with cloud collaboration platforms.
• Locklizard: Locklizard provides DRM and document security controls for protecting PDFs and other business files with persistent licensing and access controls. It overlaps with Prot-On in core DRM mechanics — view, print, edit, share restrictions — and in serving enterprise and publisher document protection needs.

Emerging players

• Vera Security: Vera (now part of Datasea) built a data-centric security platform applying persistent encryption and policy enforcement to files in motion. It is comparable to Prot-On's encryption-and-permissions value proposition, particularly for cloud and enterprise collaboration use cases.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/prot_on
• YouTubeyoutube.com/channel/UCLEgDiEEhnqzIhKgBbDkOTw
• Facebookfacebook.com/prot.on
• LinkedInlinkedin.com/company/prot-on

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds3 records

Investors3 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Prot-On