Exaccta
Exaccta is a Madrid-based SaaS provider of corporate expense management software that uses OCR and AI to digitize receipts, automate approvals, and sync with major ERPs, serving enterprises, autónomos, and accounting firms in Spain, Portugal, France, and Italy.
- Company typePrivate
- Founded2016
- HeadquartersMadrid, Spain
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Exaccta does
Exaccta Servicios Digitales, S.L. is a Madrid-based SaaS provider of corporate expense management software, operating since 2013 (per firmographic record; corporate copyright materials date to 2016) under the Exaccta and Exaccta Xpens brands. The platform enables employees to photograph receipts and invoices via a mobile app, automatically extract amount, date, and category data through OCR and AI, route expenses through configurable approval workflows, and synchronize with major ERP systems. A distinguishing technical and regulatory feature is the company's homologation by the Spanish Tax Agency (AEAT, ref. CA08DC03222638BA) and three regional tax agencies (Álava, Guipúzcoa, Navarra), which makes its digitally captured images legally valid tax documents in Spain — a capability complemented by compliance regimes in Portugal, France, and Italy. The product surface spans a core expense management module, a travel expense module, a corporate Mastercard issued through a partnership with Swan (an ACPR-regulated French e-money institution), a public REST API, and native bidirectional connectors to nine ERP systems including SAP Business One, Microsoft Dynamics, Oracle, Sage, A3, and Holded.
The company serves three primary segments: large enterprises (with named customers including Dekra, Scania, Aegon, Roche, Loomis, Veolia, ING, Continental, MAN, Thales, Avanza, Zambon, Singular Bank, CIMD, Nertus, and Saona), self-employed professionals (autónomos) needing deductible expense tracking, and accounting/tax advisory firms (gestorías). Over 40,000 employees across these accounts use Exaccta Xpens to manage company expenses.
Exaccta monetizes primarily through annual SaaS subscriptions with flexible billing periodicity (monthly through annual), priced per client contract rather than per image volume, and secondarily through payment-card facilitation via Swan. The company employs 11–50 people, operates from Calle Castelló 23, Madrid, is privately held and self-funded (no disclosed external funding rounds), holds ISO 9001 and ISO 27001 certifications, and is GDPR/LOPD compliant. Distribution combines a product-led growth motion (free mobile app on Google Play, Apple App Store, and Huawei AppGallery; referral program; SEO-optimized Spanish content) with enterprise field sales targeting CFOs and finance teams.
Exaccta firmographics
Firmographics- Name
- Exaccta
- Legal name
- Exaccta Servicios Digitales, S. L.
- Website
- https://exaccta.com
- Company type
- Private
- Founded year
- 2016
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Exaccta is a Madrid-based SaaS provider of corporate expense management software that uses OCR and AI to digitize receipts, automate approvals, and sync with major ERPs, serving enterprises, autónomos, and accounting firms in Spain, Portugal, France, and Italy.
- Ownership category
- akta.pro rank
Exaccta industry classification
Industry- Product category
- Expense Management Software
- NAICS
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (5412)
- SIC
- Services-Computer Programming, Data Processing, Etc. (7370), Services-Computer Processing & Data Preparation (7374)
- akta.pro primary industry
- Expense Management & Reimbursements Administration (BPACAIAH)
- akta.pro secondary industries
- Intelligent Document Processing (IDP) & OCR Automation (HDAEAHAC), Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP) (HDAEAGAD), Corporate Travel & Expense Booking Platforms (BPAMAIAI)
Keywords
Where Exaccta is headquartered
LocationHeadquarters
- HQ city
- Madrid
- HQ country
- Spain
- HQ region
- Europe
Offices1 record
Markets served
Exaccta business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations
Revenue model
- Annual Subscription (SaaS): Access to Exaccta services and functionality requires a paid usage license through annual subscription. Payment can be periodic (monthly, quarterly, four-monthly, semi-annual, or annual). Prices are fixed regardless of the volume of images processed. The mobile app download is free; revenue is generated upon subscription activation.
- Swan Payment Card Integration: Exaccta integrates with Swan payment cards (Mastercard) for payment and expense management. Swan acts as the card issuer and payment services provider; Exaccta facilitates the interface. Potential ancillary revenue from card usage facilitation.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Annual SaaS subscription with flexible billing periodicity |
Go-to-market motion2 records
Distribution channels2 records
Marketing channels6 records
Exaccta product offering
Product offeringCore offering
Exaccta provides a cloud-based expense management platform that automates the capture, validation, approval, and posting of corporate expenses. The offering combines OCR and AI-driven data extraction from receipts and invoices, a corporate Mastercard card program, a dedicated travel-expense module, and pre-built connectors to leading ERPs (SAP, Microsoft Dynamics, Oracle, Sage, Holded, A3, Aqua eSolutions). The platform is homologated by Spain's AEAT for tax-compliant digitization and serves large enterprises and mid-market firms across Spain, Portugal, France, and Italy.
Product overview
Exaccta is a business expense management platform consisting of a core expense management system (Gestión de Gastos), corporate Mastercard cards (Tarjetas Exaccta Xpens), travel expense controls (Gastos de Viaje), and the Exaccta Xpens mobile app for OCR-based receipt capture. The platform integrates natively with major ERP systems (SAP, Microsoft Dynamics, Oracle, Sage) and includes Swan payment card integration. The products work together to automate expense capture, approval workflows, and ERP synchronization for businesses, self-employed professionals, and accounting firms in Spain.
Differentiator
Problem solved
Functional benefit
Brands
- Exaccta Xpens: Mobile application for capturing and managing business expenses with OCR and AI-powered data extraction.
Products and services
- Gestión de Gastos (Expense Management Platform)
Quantifiable outcome
- Over 40,000 employees manage company expenses with Exaccta Xpens
- +2 more outcomes
Companies that use Exaccta
Customer profileNamed customers16 records
Segments4 records
Ideal customer profiles3 records
Exaccta technology and API
TechnologyAPI detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration10 records
AI capability5 records
Feature8 records
Exaccta partnerships and signals
Strategic signalPartnerships
Eight partnerships are on record, tiered core.
- SwancoreSwan (SAS, 95 avenue du Président Wilson, 93100 Montreuil, France; registered in France under number 853 827 103; ACPR-regulated electronic money institution) provides integrated Mastercard payment cards offered through Exaccta. Exaccta acts as facilitator for the integration, providing an interface for balance/transaction consultation, card requests, transfer orders, direct debits, card invalidation, fund loading, refunds, and payment dispute transmission. Swan is the final payment services provider.
- SAP (SAP Business One)coreNative bidirectional connector for SAP Business One ERP. Connectors auto-update with new ERP versions. Official certification from SAP.
- Microsoft (Dynamics / Business Central / Navision)coreNative bidirectional connectors for Microsoft Dynamics product line including Business Central and Navision. Auto-updating connectors with official manufacturer certifications.
- OraclecoreNative bidirectional connector for Oracle ERP. Connectors auto-update with new versions. Official certification from Oracle.
- SagecoreNative bidirectional connector for Sage ERP. Auto-updating connectors with official manufacturer certifications.
- Aqua eSolutionscoreNative bidirectional connector for Aqua eSolutions ERP. Auto-updating connectors.
- A3 ( Wolters Kluwer )coreNative bidirectional connector for A3 ERP ( Wolters Kluwer ). Auto-updating connectors with official manufacturer certifications.
- HoldedcoreNative bidirectional connector for Holded cloud ERP. Auto-updating connectors.
Scale indicators4 records
Recent moves6 records
Expansion highlights6 records
Exaccta competitors and assessment
Company assessmentRegional players
- Yooz: French cloud-based AP automation and invoice capture platform serving European SMBs and accounting firms. Adjacent to Exaccta's invoice OCR workflow, comparable on AI-driven document automation for finance teams in southern Europe.
Direct peers
- Rydoo: European expense management platform with mobile receipt scanning, OCR, and multi-country ERP integrations. Headquartered in Belgium and operating across Western Europe, Rydoo is a direct competitor in the same mid-market and pan-European segment.
- Spendesk: French spend management platform combining prepaid cards, invoice automation, and approval workflows for European SMBs and mid-market. Closely aligned with Exaccta's corporate card + ERP-connector value proposition.
- Expensify: US-listed SaaS expense management platform built around mobile receipt capture and OCR, the same core workflow Exaccta offers. Targets SMB through enterprise with a similar product-led-growth motion and is the closest global analogue to Exaccta's expense notes proposition.
- Moss: Berlin-based corporate cards and spend management platform targeting European SMB and mid-market with Mastercard issuance and ERP integrations. Comparable on the corporate card + expense management wedge.
- Pleo: Danish corporate cards and expense management platform combining Mastercard issuance with automated receipt capture and ERP sync. Competes directly with Exaccta's Exaccta Xpens Mastercard offering in the European mid-market.
- Captio: Spanish expense management and receipt capture SaaS acquired by Emburse, originally the closest Spain-based direct competitor to Exaccta with similar AEAT-aligned positioning and mobile-first expense capture.
- Soldo: UK/Italian spend management platform with corporate Mastercard programs, expense controls, and ERP integrations targeting European mid-market customers. Directly comparable on the corporate card + expense automation wedge.
Broad incumbents
- SAP Concur: Global enterprise expense and travel management leader within the SAP ecosystem. Competes with Exaccta's enterprise value proposition and is already embedded in many of the same multinational finance stacks (Scania, Continental, Roche) that Exaccta serves.
- Emburse: US-based expense and AP automation platform that acquired the Spanish peer Captio. Operates broadly across expense management, payments, and AP, with an existing Spanish footprint that positions it as a localized incumbent comparable to Exaccta.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights6 records
Customer concentration
Exaccta social profiles
Digital presenceExaccta compliance and trust
Trust signalCompliance4 records
Exaccta financial estimates
Financial estimateRevenue estimate
Valuation estimate
Exaccta leadership team
Management profileNumber of profiles
Profiles1 record
Exaccta funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Exaccta M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Exaccta
What does Exaccta do?
Exaccta provides a cloud-based expense management platform that automates the capture, validation, approval, and posting of corporate expenses. The offering combines OCR and AI-driven data extraction from receipts and invoices, a corporate Mastercard card program, a dedicated travel-expense module, and pre-built connectors to leading ERPs (SAP, Microsoft Dynamics, Oracle, Sage, Holded, A3, Aqua eSolutions). The platform is homologated by Spain's AEAT for tax-compliant digitization and serves large enterprises and mid-market firms across Spain, Portugal, France, and Italy.
Is Exaccta a public or private company?
Exaccta is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Exaccta founded?
Exaccta was founded in 2016. It employs 11 to 50 people.
Where is Exaccta based?
Exaccta is headquartered in Madrid, Spain, in the Europe region.
How does Exaccta make money?
Two revenue lines are on record. Annual Subscription (SaaS) is the primary driver. The others are swan Payment Card Integration.
Who are Exaccta's main competitors?
Yooz is listed as a regional player. Direct peers are Rydoo, Spendesk, Expensify, Moss, Pleo, Captio and Soldo. Broad incumbents are SAP Concur and Emburse.
Does Exaccta have an API?
Yes. Exaccta offers an API for custom integrations with personalized systems. The API enables bidirectional data synchronization and connects with ERP systems through native connectors or API integration.
What industry is Exaccta in?
Exaccta's product category is Expense Management Software. Its primary akta.pro industry code is BPACAIAH, Expense Management & Reimbursements Administration, with a secondary code of HDAEAHAC, Intelligent Document Processing (IDP) & OCR Automation. Its NAICS code is 5182 and its SIC code is 7370.