Signature Closers

What Signature Closers does

Signature Closers is a privately held U.S. limited liability company founded in May 2006 in Columbus, Ohio by Mark Fleming Jr. The company provides full-service and self-service notary signing agent coordination and closing management for title companies and lenders operating in the U.S. real estate and mortgage markets. Signature Closers maintains a vetted, nationwide network of notary signing agents and attorneys across all 50 states (including Hawaii and Alaska), with each agent subject to a minimum two-year experience requirement, annual background checks aligned with Signing Professionals Workgroup standards, and a proprietary performance-ranking algorithm.

The company's technology stack centers on the Signature SYNC platform (which incorporates the Closing Manager dashboard), enabling clients to submit, track, and manage real estate closing orders with auditable date/time stamps, secure document upload/download, shipping status tracking, and invoice management. Signature Closers is differentiated by deep native integrations with all four major U.S. title production software platforms: ResWare (first-in-industry integration since August 2012, still the most robust), Qualia, and RamQuest/SoftPro via the NotaryLoop Gateway. The Signing Catch mobile application enables signing agents to accept assignments, manage schedules, and update closing status in real time. The company also provides comprehensive compliance and insurance infrastructure, including SOC 1/2/3 compliant hosting (Rackspace), AES-256 encryption, ALTA Best Practices alignment, CFPB compliance, and up to $5 million in aggregate professional liability/E&O coverage endorsed to cover all network agents.

Signature Closers operates a transaction-fee revenue model, charging per completed signing under both full-service (scheduling, document handling, agent coordination managed by Signature Closers) and self-service (SYNC platform, in-house vendor management by client) engagement models. The go-to-market relies on enterprise field sales to title companies and lenders, supplemented by embedded distribution through title production platform integrations. The company is self-funded with no disclosed external institutional investment, has never completed a funding round, and was recognized on the Inc. 500/5000 list annually from 2014 through 2018 and on the Central Ohio Business First Fast 50 list in 2014-2015.

Name

Signature Closers

Legal name

Signature Closers LLC

Website

http://signatureclosers.com/

Company type

Private

Founded year

2006

Operating status

Operating

Headcount range

11–50 employees

Short description

Signature Closers is a privately held provider of notary signing agent services and closing management technology for U.S. title companies and lenders. It operates a vetted nationwide network of signing agents alongside the SYNC platform and integrations with ResWare, Qualia, RamQuest, and SoftPro title production software.

Ownership category

akta.pro rank

Product category

Notary Signing and Closing Management Services

NAICS

Title Abstract and Settlement Offices (541191), Offices of Notaries (541120)

SIC

Real Estate Agents & Managers (For Others) (6531)

akta.pro primary industry

Notary & Signing Agent Services (Remote/Onsite) (BPAJAOAF)

akta.pro secondary industries

Closing & Settlement Services (Settlement Agents) (BPAJAOAE), Title, Settlement & Closing Services Technology (FSALALAK), Document Preparation & Recording Services (Deeds, Liens) (BPAJAOAG)

Keywords

• Notary signing services
• Loan closing management
• Title company support
• Mortgage signing agents
• Closing process automation

Headquarters

HQ city

Columbus

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Others

Revenue model

1. Signing Agent Services: The company provides notary signing agent services to title companies and lenders, earning fees per completed signing. Services include full-service closing management where Signature handles scheduling, document management, and agent coordination, as well as self-service options through the SYNC platform.
2. SYNC Platform Subscription: The SYNC platform provides fixed price per completed signing for clients who want to manage signing agents in-house using Signature's technology and network. Includes Accounts Payable Management and Tax-Reporting Services.

Go-to-market motion3 records

Distribution channels3 records

Marketing channels6 records

Core offering

Signature Closers provides full- and self-service notary signing agent support for title companies and lenders across all 50 U.S. states. The company operates a vetted network of notary signing agents and attorneys, delivering end-to-end closing management including scheduling, document handling, shipping coordination, and post-closing support. Its Signature SYNC platform enables clients to manage signings in-house, with configurable workflows, integrating directly with leading title production platforms including ResWare, Qualia, RamQuest, and SoftPro.

Product overview

Signature Closers operates as a dual-service notary signing agent network and closing management technology platform. The core product portfolio centers on the SYNC (Secure Your Notary Closer) platform — a comprehensive closing management solution built on Signature's years of full-service signing management best practices. SYNC integrates the Closing Manager Dashboard, secure document delivery, signing agent vetting and assignment, accounts payable management, and 1099 tax reporting. The company maintains its own vetted network of notary signing agents and attorneys across all 50 states, managed through the Signing Catch mobile app. Key platform integrations connect with title production software including ResWare (the first and most robust integration of its kind), Qualia, and RamQuest/SoftPro via NotaryLoop. Complementary features include closing audit history and process tracking, secure scans monitoring, security and compliance (SOC compliant), and insurance protection up to $5 million E&O coverage. The company also provides training and certification access through Notary2Pro and the National Notary Association.

Differentiator

Problem solved

Functional benefit

Products and services

• Full-Service Notary Signing Agent Coordination End-to-end signing agent coordination for title companies and lenders including agent assignment, scheduling, document handling, shipping, and post-closing support across all 50 U.S. states.
• Signature SYNC Platform Configurable, transparent, ResWare-ready platform enabling clients to bring cost-effective vendor management in-house while leveraging Signature's full-service scheduling team; includes closing manager, secure document delivery, signing agent vetting, accounts payable management, and 1099 tax reporting.
• Signing Catch Mobile App Free mobile application for notary signing agents (Android and iPhone) to accept assignments, add closings to calendars, confirm contact with signers, map directions, mark closings complete, and manage profiles.
• Signature Closers Network (Vetted Signing Agent Network) Vetted network of notary signing agents and attorneys across all 50 U.S. states with minimum 2 years signing experience, annual background checks meeting Signing Professionals Workgroup standards, verified notary credentials, and proprietary ranking algorithm.
• ResWare Integration Service Native integration with Adeptive ResWare title production platform enabling title companies to submit closing requests and documents directly from ResWare without leaving the application, including automatic posting of closing confirmations, shipping status, and triggered actions.
• Qualia Integration Service Direct integration with Qualia title production platform enabling title companies to submit signing requests, share notes, and pass documents directly from Qualia, with secure receipt of scanned closing documents uploaded by signing agents.
• RamQuest & SoftPro Integration (via NotaryLoop) Integration through NotaryLoop's Gateway with RamQuest and SoftPro title production platforms, allowing clients to submit signing requests, share notes, and pass documents directly from these platforms.
• Notary Signing Agent Training & Certification Training and certification access for notary signing agents including Notary2Pro courses (Basic Signing Agent, Advanced, Reverse Mortgage) and NNA certification, with discounted background checks via Crimcheck.

Quantifiable outcome

• National coverage including Hawaii and Alaska
• +2 more outcomes

Named customers2 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

Feature7 records

Partnerships

13 partnerships are on record, tiered core and supporting.

• Adeptive Software (ResWare)coreTechnology or IntegrationIn August 2012, Signature Closers became the first signing company to integrate with Adeptive's ResWare platform. The integration allows title companies to automatically send signing requests, share documents, and receive closing confirmations directly within ResWare. Signature Closers claims the most robust ResWare integration in the signing service industry.
• NotaryLoopcoreTechnology or IntegrationThrough NotaryLoop's Gateway, Signature Closers provides integrations to RamQuest and SoftPro title production platforms, allowing clients to submit signing requests, share notes, and pass documents directly.
• QualiacoreTechnology or IntegrationDirect integration with Qualia allows clients to submit signing requests, share notes, pass documents directly from Qualia's title production platform, and receive scanned closing documents through secure integration.
• Notary2ProcoreImplementation/ SI/ Consulting PartnerPartnership providing Signature Closers Network members with access to professional notary signing agent training through Notary2Pro's Basic, Advanced, and Reverse Mortgage courses. Certified agents jump to the next status level in the network.
• National Notary Association (NNA)supportingImplementation/ SI/ Consulting PartnerNNA's industry-recognized certification program trains Notary Signing Agents on complex mortgage signing documents. Certification includes background screening and exam, enabling notaries to work for major title services organizations.
• RackspacesupportingTechnology or IntegrationSOC 1, SOC 2, and SOC 3 compliant hosting environment provider for Signature Closers' technology infrastructure.
• CrimchecksupportingOthersReduced cost background check provider that mirrors the NNA background check, available to signing agents in the Signature Closers Network.
• Page SeparatorsupportingTechnology or IntegrationSoftware tool that separates PDF files based on paper size (legal vs. letter), used by notary signing agents to save time and avoid printing errors.
• ChargebeesupportingOthersThird-party PCI/DSS certified payment processor used to process credit card payments.
• JumiosupportingTechnology or IntegrationThird-party identity verification service using biometric data collection and verification for compliance with legal obligations and fraud protection.
• PersonasupportingTechnology or IntegrationThird-party identity verification service using facial recognition technology and biometric identifiers for identity verification purposes.
• Google AnalyticssupportingTechnology or IntegrationThird-party analytics service used to analyze website activity and traffic patterns.
• Signing Professionals WorkgroupsupportingStrategic or Co-development PartnerOrganization whose background screening standards Signature Closers has adopted for its signing agent network vetting process.

Scale indicators8 records

Recent moves11 records

Expansion highlights5 records

Direct peers

• Snapdocs: Digital closing platform connecting lenders, title, and signing agents with workflow automation and eClosing capabilities. Directly competes with Signature's SYNC platform in the signing-agent coordination and closing management space.
• Nexsys Technologies: Closing and signing services provider serving title companies and lenders with eClosing and notary management solutions. Closely comparable in service model, customer base, and closing management workflow.
• Notarize: Remote Online Notary (RON) platform enabling fully online notarizations. Competes with the on-site signing agent model and increasingly intersects with the closing management workflow Signature serves.
• NotaryCam: RON provider focused on real estate loan signings. Competes for online closing volume and pressures traditional signing-agent networks to adopt RON capabilities.

Others

• Adeptive Software (ResWare): Title production platform whose ResWare product hosts Signature's deepest integration. A platform-level partner whose roadmap and commercial decisions directly shape Signature's growth.
• Qualia: Title production platform that Signature integrates into. As Qualia expands its own closing and signing workflow capabilities, it shifts from integration partner to potential competitor.
• NotaryLoop: Integration gateway connecting signing services to title production platforms including RamQuest and SoftPro. Functions as both integration partner and potential aggregator that could route signing orders competitively.

Broad incumbents

• Mortgage Connect (a First American company): National signing services and closing management provider owned by First American Title Insurance. Comparable offering to Signature's full-service closing management, with greater scale and captive title underwriter backing.
• Stewart Lender Services: Subsidiary of Stewart Information Services offering title, closing, and signing services nationwide. Directly comparable in service lines and customer base, with substantially larger scale and brand.
• Pavaso (now part of Black Knight / ICE):

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/SigClosers
• Facebookfacebook.com/SignatureClosers
• LinkedInlinkedin.com/company/signature-closers

Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Signature Closers