OpenKM
- Company typePrivate
- Founded2005
- HeadquartersPalma De Mallorca, Spain
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
OpenKM firmographics
Firmographics- Name
- OpenKM
- Legal name
- Open Document Management System S.L.
- Website
- https://openkm.com
- Company type
- Private
- Founded year
- 2005
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Ownership category
- akta.pro rank
Where OpenKM is headquartered
LocationHeadquarters
- HQ city
- Palma De Mallorca
- HQ country
- Spain
- HQ region
- Europe
Offices3 records
Markets served
OpenKM business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Infrastructure, Marketing or Sales, Others
Revenue model
- Professional Edition License: Paid subscription for the supported Professional Edition with full features, priority support, and access to restricted documentation and download resources. Requires corporate email for trial access.
- Cloud Edition Subscription: Cloud-hosted document management service with fully functional application provided in OpenKM's cloud infrastructure, eliminating need for on-premise server installation.
- Community Edition: Free open-source version available for download and self-hosted deployment, driving adoption and community growth with conversion potential to paid editions.
- Training Services: Professional training services through OpenKM Academy including certifications (Developer, Advanced User, Administrator, Consultant, Workflows) and video-based courses.
- Consulting Services: Consulting services to help discover and implement the simplest solutions for document management needs.
- Customization Services: Custom development services to adapt OpenKM for specific business requirements, including integrations, automations, and custom modules.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Pay-as-you-go | Community Edition - Free open-source version |
| Subscription | Annual | Professional Edition - Paid supported version |
| Subscription | Annual | Cloud Edition - Cloud-hosted subscription |
Go-to-market motion2 records
Distribution channels4 records
Marketing channels8 records
OpenKM product offering
Product offeringCore offering
OpenKM is a Java-based document management platform offered in three editions: a free open-source Community Edition, a subscription-based Professional Edition for on-premise deployment, and a Cloud Edition hosted in OpenKM's own infrastructure. The platform provides document management, records management, knowledge management, and workflow automation (via the native OKMFlow engine) with document-level security, role-based access, advanced search, and an extensible module architecture for specialized capabilities such as scanning, OCR, digital signatures, and invoice capture.
Product overview
OpenKM is a document management software platform that offers three editions: Community Edition (free open-source), Professional Edition (commercial with support), and Cloud Edition (hosted SaaS). The platform centers on its core document management system with integrated workflow automation, records management, and knowledge management capabilities. The native OKMFlow workflow engine provides visual process automation without external tools. OpenKM's architecture is modular with an extensive module system offering specialized add-ons including Scanner Tool, Digital Signature Tool, Hot Folder, Microsoft AddIn, Electronic Document Exchange (EDX), Live Edit Tool, Bulk Uploader, Invoice Capture, QR CAD Tool, Remote Signature, Virtual Printer, Scan Station, Import Station, and Microsoft Office Conversion Service. Developer access is enabled through SDKs for Java, .NET, and NodeJS, all built on the REST API. The ecosystem includes OpenKM Academy for training and certifications, and the Knowledge Center for comprehensive documentation.
Differentiator
Problem solved
Functional benefit
Brands
- OKMFlow: OpenKM's native workflow engine designed to automate document-centric processes visually and efficiently. It enables organizations to design, execute, and manage customized workflows from a single interface without relying on external tools.
- OpenKM Community Edition
- OpenKM Professional Edition
- OpenKM Cloud Edition
- OpenKM Academy
Products and services
- OpenKM Professional Edition Commercial, supported edition of the OpenKM document management system delivered for on-premise installation. Includes full OpenKM functionality, role-based security, workflow automation, advanced search, and access to restricted customer resources and priority support. Targeted at organizations that require a self-managed, enterprise-grade document management platform.
- OpenKM Cloud Edition SaaS-hosted version of OpenKM in which the full document management application runs in OpenKM's cloud environment so customers do not need to install or maintain their own servers. Delivered as an annual subscription with professional trial evaluation available on request for organizations that prefer managed cloud delivery.
- OpenKM Community Edition
Quantifiable outcome
- Reduced document management costs compared to proprietary solutions
- +2 more outcomes
Companies that use OpenKM
Customer profileSegments4 records
Ideal customer profiles4 records
OpenKM technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration3 records
AI capability4 records
Feature10 records
OpenKM partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core and minor.
- Spanish Government - National Program of Services Technologies for the Information SocietycoreInitial development funding received from the Spanish government through the National Program of Services Technologies for the Information Society in 2005. This funding enabled the creation of the first product version released in January 2007.
- GoogleminorReceived congratulations and acknowledgment from Google, indicating industry recognition of the OpenKM product.
- GartnerminorReceived congratulations from Gartner analysts, indicating industry analyst recognition of the OpenKM document management solution.
Scale indicators5 records
Recent moves6 records
Expansion highlights5 records
OpenKM competitors and assessment
Company assessmentDirect peers
- DocuWare: DocuWare is a cloud and on-premise document management SaaS vendor targeting SMB and mid-market organizations with DMS, workflow, and records management — closely overlapping with OpenKM's Professional and Cloud Edition feature set and customer segments.
- M-Files: M-Files is an intelligent information management platform with metadata-driven document management, workflow automation, and compliance features — competing head-to-head with OpenKM in mid-market and regulated enterprise DMS deals.
- Alfresco: Alfresco is an open-source enterprise content management platform offering document management, workflow, and records management on premises and in the cloud — directly comparable to OpenKM on open-source heritage, modular architecture, and enterprise DMS positioning.
- LogicalDOC: LogicalDOC is an open-source document management system with Community and Enterprise editions, very similar open-source + commercial licensing structure and SMB/enterprise target market as OpenKM.
- ONLYOFFICE: ONLYOFFICE provides document management and collaboration tools with both open-source community and commercial editions, competing with OpenKM for SMB document management and collaboration use cases.
- Nuxeo: Nuxeo is an open-source content services platform offering document management, workflow, and AI-powered search/classification — overlapping with OpenKM on open-source core, enterprise content management, and workflow automation capabilities.
Broad incumbents
- OpenText: OpenText is a large enterprise content management and information management vendor with a broad portfolio spanning DMS, BPM, archiving, and records management — a much larger incumbent competing for the same regulated enterprise records/DMS budget as OpenKM.
- Microsoft SharePoint: Microsoft SharePoint is the dominant enterprise document management and collaboration platform bundled into the Microsoft 365 suite — competing with OpenKM as part of a much broader productivity platform already deployed across most enterprise customers.
- Box: Box is a cloud-native content management and collaboration platform serving enterprise and mid-market customers with document storage, workflow (Box Relay), and compliance features — competing with OpenKM's Cloud Edition for cloud-first DMS buyers.
- iManage: iManage is an enterprise document and email management platform focused on legal, professional services, and financial services — a specialized incumbent competing with OpenKM in regulated, document-intensive verticals.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
OpenKM social profiles
Digital presenceOpenKM financial estimates
Financial estimateRevenue estimate
Valuation estimate
OpenKM leadership team
Management profileNumber of profiles
OpenKM funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
OpenKM M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about OpenKM
What does OpenKM do?
OpenKM is a Java-based document management platform offered in three editions: a free open-source Community Edition, a subscription-based Professional Edition for on-premise deployment, and a Cloud Edition hosted in OpenKM's own infrastructure. The platform provides document management, records management, knowledge management, and workflow automation (via the native OKMFlow engine) with document-level security, role-based access, advanced search, and an extensible module architecture for specialized capabilities such as scanning, OCR, digital signatures, and invoice capture.
Is OpenKM a public or private company?
OpenKM is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was OpenKM founded?
OpenKM was founded in 2005. It employs 11 to 50 people.
Where is OpenKM based?
OpenKM is headquartered in Palma De Mallorca, Spain, in the Europe region.
How does OpenKM make money?
Six revenue lines are on record. Professional Edition License is the primary driver. The others are cloud Edition Subscription, community Edition, training Services, consulting Services and customization Services.
Who are OpenKM's main competitors?
Direct peers on record are DocuWare, M-Files, Alfresco, LogicalDOC, ONLYOFFICE and Nuxeo. Broad incumbents are OpenText, Microsoft SharePoint, Box and iManage.
Does OpenKM have an API?
Yes. OpenKM provides a REST API that allows developers to access and interact with OpenKM programmatically. The API enables integration and automation of document management operations. SDKs are available for Java (versions 5.6, 4.18, 3.34), .NET (versions 5.6.0, 4.18.0, 3.34.0), and NodeJS (versions 3.0.0, 2.10.0, 1.8.0). The REST API is the recommended method for connecting external systems including Bonita BPM workflows. API documentation is available via Javadoc and Doxygen-generated HTML format at docs.openkm.com/apidoc/. Developer documentation is at docs.openkm.com/apidoc.