RecordsOnline

What RecordsOnline does

RecordsOnline, LLC is a Tyler, Texas-based software-as-a-service platform founded in 2008 that provides 24/7 online access to county courthouse property records and licensed title plants across 94 Texas counties (covering approximately 80% of the state's population). The platform was completely rebuilt in 2017-2018 by industry veterans and combines proprietary AI/OCR-driven data cleaning, multi-party and multi-tract indexing, a patented Search-Monitor-Notification system (US Patent No. US11023450), and direct integrations with all major title production platforms (Qualia, SoftPro, RamQuest, ResWare, Closingsite, Settlor, ClosingUSA). RecordsOnline serves title agents, lenders, oil and gas landmen, attorneys, surveyors, appraisers, realtors, and right-of-way agents, and is operated alongside affiliated companies (East Texas Title Companies, Flowers Davis PLLC, East Texas Tax & Land Services, NotarizeOnline) that provide legal, tax, closing, and remote notary services.

The company monetizes through customized annual SaaS subscriptions priced by industry, service level, and counties accessed, plus outcome-based fees for outsourced title evidence services under multi-year contracts, and add-on fees for tax certificates, lien releases, and plant-building projects. In May-June 2026 RecordsOnline launched the ROMobile mobile app (subsequently updated to ROMobile 2.0) and the AI Suite for Title (ChainOfTitleAI, RunsheetAI, CommitmentAI), co-developed with Leopard Consulting Group, that automates chain-of-title assembly, runsheet generation, and commitment drafting under human examiner review. The company is privately held by founder Celia C. Flowers (a quadruple board-certified Texas attorney) and Executive Vice President Erica Hallmark, with no disclosed institutional funding and headcount in the 51-100 range.

Go-to-market combines direct sales (Business Development Manager Jay Heimburger, Executive Sales Director Mark Holley, Executive Vice President Erica Hallmark) with conference participation (TLTA, NS3, RESPRO, FORES), content marketing, app store distribution, and referrals from affiliated companies. Customers register online, are confirmed for a subscription tier within 24 hours, and access the platform through a web portal or mobile app, with single-platform coverage of both historic and current records and concurrent multi-county search capability.

Name

RecordsOnline

Legal name

RecordsOnline, LLC

Website

https://recordsonline.com

Company type

Private

Founded year

2008

Operating status

Operating

Headcount range

51–100 employees

Ownership category

akta.pro rank

Product category

Title plant and property records SaaS

NAICS

Title Abstract and Settlement Offices (541191)

SIC

Title Insurance (6361)

akta.pro primary industry

Title Search & Examination (BPAJAOAB)

akta.pro secondary industries

Abstracting Services (Title Abstracts) (BPAJAOAC), Notary & Signing Agent Services (Remote/Onsite) (BPAJAOAF)

Keywords

• Title plant SaaS
• County property records
• Title evidence services
• Oil and gas title research
• Title production automation

Headquarters

HQ city

Tyler

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales, Others

Revenue model

1. Title Plant Software Subscriptions: RecordsOnline operates primarily as a SaaS subscription platform. Customers subscribe for access to county courthouse records across licensed counties. Subscriptions are customized based on the customer's industry, service level needs, and the number of counties accessed. Users are charged appropriate rates for their use of the platform regardless of the number of searches, results, or views, with copies at a flat rate per county.
2. Title Evidence Services: RecordsOnline provides outsourced title search and examination services (title evidence, title commitments) for residential, commercial, and acreage properties. Title agents can outsource 100% of their search and examination, overflow work during peak seasons, or specific counties where they lack plants. Residential lot and block orders are delivered in three days or less.
3. Title Plant Subscriptions: Title companies that have their own examiners but lack plants in certain counties can subscribe to RecordsOnline's title plants in those counties. The platform integrates historic and current records, providing seamless reports without duplicate work.
4. Professional Services (Legal, Tax, Closing): Affiliated companies provide complementary professional services including legal services (Flowers Davis PLLC), tax certificates and document retrieval (East Texas Tax & Land Services), and closing services including Remote Online Notary (RON) and Remote Ink-Signed Notary (RIN) through NotarizeOnline.
5. Customized Add-On Services: Additional paid services include tax certificates, lien releases, title policy preparation, property reports, survey reviews, and plant building in new counties or back-building historic records. Special rates available for large, long-term projects and bundled services.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels7 records

Core offering

RecordsOnline sells subscription access to licensed county title plants and courthouse records across 94 Texas counties, combined with outsourced title evidence services (title searches, runsheets, title commitments) for residential, commercial, and acreage properties. The platform features multi-party/multi-property geographic indexing, concurrent multi-county search, a patented real-time notification system, and the 2026-launched AI Suite for Title (ChainOfTitleAI, RunsheetAI, CommitmentAI) that delivers outputs directly into major title production systems. Mobile access is provided through the ROMobile iOS and Android app.

Product overview

RecordsOnline is a unified property records SaaS platform providing 24/7 access to courthouse records and licensed title plants across Texas (94+ counties) and multiple other states. The platform combines a core search and records database with integrated AI-powered title production services. Key products include the RecordsOnline Platform (core SaaS), Title Evidence Services (full-service title search outsourcing), Title Plant Subscriptions (self-service county access), and the AI Suite for Title comprising ChainOfTitleAI, RunsheetAI, and CommitmentAI engines. Mobile access is provided via the ROMobile app. Professional services include Legal Services (Flowers Davis PLLC), Closing Services with NotarizeOnline (RON/RIN), and Tax Certificate Services (East Texas Tax & Land Services). The Patented Notification System provides real-time monitoring across counties. The platform integrates directly with major title production systems including ResWare, Qualia, SoftPro, RamQuest, ClosingSite, Settlor, and ClosingUSA.

Differentiator

Problem solved

Functional benefit

Brands

• East Texas Title Companies: Licensed and operating in an ever-expanding number of Texas Counties, providing title evidence and real estate closing services. One of the earliest adopters of Remote Online Notary (RON) services.
• Flowers Davis PLLC
• East Texas Tax & Land Services
• NotarizeOnline

Products and services

• RecordsOnline Platform SaaS platform providing 24/7 access to courthouse records and licensed title plants across Texas counties, with geographic indexing, multi-party/multi-county search, patented notification system, and integrated historic and current records on a single platform. Used by title agents, underwriters, lenders, oil and gas companies, attorneys, surveyors, and other land title professionals.
• Title Evidence Services Outsourced title search and examination producing title evidence and title commitments for residential lot and block, commercial, and acreage properties, delivered in three days or less for residential lot and block with examiner review. For title agents that need 100% outsourcing, overflow capacity, or coverage in counties without in-house plants.
• Title Plant Subscription Subscription access to RecordsOnline's licensed county title plants for title companies that have their own examiners but lack plant access in those counties, integrating historic and current records for seamless work and reporting.
• ROMobile App iOS and Android mobile application providing on-demand access to property records across 92 licensed Texas counties and CAD data for all 254 Texas counties, enabling search, download, and sharing of property documents from mobile devices.
• AI Suite for Title (ChainOfTitleAI, RunsheetAI, CommitmentAI) Bundle of three AI engines — ChainOfTitleAI (assembles chains of title from indexed title plants), RunsheetAI (generates structured runsheets from approved chains), and CommitmentAI (drafts title commitments with Schedules A, B, and C in customer standard language) — with professional examiner review, built natively on RecordsOnline's proprietary plant data and integrated into Qualia, SoftPro, RamQuest, ResWare, Closingsite, Settlor, and ClosingUSA.
• Professional Services Bundle Complementary professional services delivered by affiliated companies, including legal services to bankers, realtors, title agents, and oil and gas companies via Flowers Davis PLLC; tax certificates and document retrieval via East Texas Tax & Land Services; and closing services with Remote Online Notary (RON) and Remote Ink-Signed Notary (RIN) via NotarizeOnline.
• NotarizeOnline (Remote Online Notary) Remote Online Notary (RON) and Remote Ink-Signed Notary (RIN) closing services offering out-of-office closings, courtesy closings, and contactless notarization for title and real estate transactions.
• Oil & Gas Solutions Specialized property ownership research offering for oil and gas professionals, including lease checks, title running, runsheet creation, multi-county concurrent access, and integrated historic records for land and mineral title work.

Quantifiable outcome

• Residential lot and block title commitments delivered in three days or less, with same-day delivery possible for some orders
• +3 more outcomes

Named customers4 records

Segments9 records

Ideal customer profiles5 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration7 records

AI capability6 records

Feature14 records

Partnerships

Five partnerships are on record, tiered core.

• Leopard Consulting GroupcoreStrategic or Co-development Partner · 3 June 2026Leopard Consulting Group (led by founder Larry Eppard) co-developed the AI Suite for Title with RecordsOnline. Eppard provided expertise in building AI solutions for title companies (RamQuest, Pavaso, RecordsOnline) and contributed to the disciplined AI workflow philosophy. The partnership combined RecordsOnline's proprietary plant data and platform with Leopard's AI implementation expertise to create ChainOfTitleAI, RunsheetAI, and CommitmentAI.
• QualiacoreTechnology or IntegrationQualia is a title production software platform with which RecordsOnline integrates. Output from RecordsOnline's AI Suite (chains of title, runsheets, commitments) is delivered directly into Qualia with no rekeying or reformatting, enabling seamless workflow for title agents using Qualia.
• SoftProcoreTechnology or IntegrationSoftPro is a title production software platform integrated with RecordsOnline. Commitments and runsheet data are delivered directly into SoftPro with no manual reentry required.
• RamQuestcoreTechnology or IntegrationRamQuest is a title production software platform integrated with RecordsOnline, enabling automated data handoff from RecordsOnline's platform to RamQuest users.
• ResWarecoreTechnology or IntegrationResWare is a title production software platform integrated with RecordsOnline, enabling automated data handoff from RecordsOnline's platform to ResWare users.

Scale indicators6 records

Recent moves12 records

Expansion highlights6 records

Direct peers

• DataTrace Information Services: Operates title plants and provides property record search services to title agents and underwriters nationally. Directly comparable to RecordsOnline as a third-party title plant and title search subscription provider, but with a national footprint that RecordsOnline lacks outside Texas.
• PropLogix: Provides outsourced title search and examination services to title agents, lenders, and real estate professionals. Closely comparable to RecordsOnline's Title Evidence Services and Title Plant Subscription offerings, focused on accuracy and turn time rather than full AI workflow.
• Entitle Direct: Outsourced title evidence and settlement services provider serving title agents, lenders, and real estate attorneys. Comparable to RecordsOnline's title search and commitment services, with multi-state coverage as a differentiator.

Others

• Qualia: Cloud-based title and escrow production platform. Functions as a deep technology integration partner of RecordsOnline (delivering runsheet and commitment data into Qualia) while also being a potential adjacent competitor if it bundles its own search and evidence capabilities.
• SoftPro: Title production and closing software used by title agents and underwriters. Comparable ecosystem player integrated with RecordsOnline; an adjacent competitor if it expands into upstream search and evidence production.
• RamQuest: Title production and closing software for title agents, lenders, and underwriters. Integrated partner of RecordsOnline; a comparable ecosystem platform that could compete by adding native AI title search capabilities.
• ResWare (Adeptive Software): Title production software widely used by independent title agents. Direct technology integration partner of RecordsOnline and adjacent competitor in the title production workflow.

Broad incumbents

• First American Title Insurance Company: National title insurance underwriter with its own title plant and production infrastructure. Comparable to RecordsOnline as a title search and examination provider at national scale, but operating as a much broader insurance and settlement services platform.
• Stewart Information Services: National title insurance and real estate services company with proprietary title plants and production technology. A broad incumbent comparable to RecordsOnline's licensed plant and search operations, but operating across all 50 states with deep integration of its own data assets.
• ICE Mortgage Technology (Black Knight / CoreLogic): Large-scale mortgage and real estate technology platform combining Black Knight, CoreLogic, and other property data and production software assets. Broad incumbent with national property data, AI initiatives, and production systems that could overlap with RecordsOnline's AI Suite strategy.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat6 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/in/mark-holley-42117a7

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles8 records

Subsidiaries5 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about RecordsOnline