Well-Assembled Meetings

What Well-Assembled Meetings does

Well-Assembled Meetings & Associations, Inc. is a privately held, Oregon-incorporated company founded in 1998 by Julie Vissers that provides end-to-end meeting and association management services exclusively to the medical education sector. The firm serves small to mid-sized medical associations, medical education companies, and specialty societies, producing more than 45 medical conferences in 2023 and projecting 55+ in 2024, with annual attendance exceeding 9,500 healthcare professionals and 35,000+ hours of CME credits delivered. Customers include groups such as the Wilderness Medical Society, the American Contact Dermatitis Society, the Difficult Airway Course, Oregon Gut Club, and LE&RN, spanning dermatology, emergency medicine, wound care, gastroenterology, wilderness medicine, and lymphatic disease.

The company's product is a unified, full-service meeting and association management offering rather than a modular platform. Core service lines include site selection and hotel contract negotiation, online and telephone registration, custom event websites with low-friction e-commerce ticketing, mobile event applications, abstract and poster management with scoring coordination, faculty and travel coordination, sponsorship recruitment and collections, grant writing, CME credit administration, on-site staffing, and post-conference analytics. Association management services add financial management, strategic leadership, committee support, IT services, and general administration. Underlying technology consists of proprietary web-based registration platforms with Authorize.net payment processing, custom mobile apps, and an online abstract management system, delivered by a core team of 13 named staff supplemented by outsourced accounting, design, and audio-visual contractors across at least nine US cities.

WAM generates revenue primarily through professional service fees structured on a project or retainer basis tied to each conference's size and scope, supplemented by transaction fees on attendee registration payments and commissions or service fees on corporate sponsorships secured. The company is sales-led, targeting medical associations and education companies through direct outreach, industry relationships, and conference presence, and pricing is custom per meeting rather than publicly disclosed. The firm is privately held by founder Julie Vissers with no institutional or private equity backing, operates without subsidiaries, and holds IATA certification for travel services through a partnership with TeleTravel.

Name

Well-Assembled Meetings

Legal name

Well-Assembled Meetings & Associations, Inc.

Website

https://wellassembled.com

Company type

Private

Founded year

1998

Operating status

Operating

Headcount range

1–10 employees

Short description

Well-Assembled Meetings is a privately held medical conference and association management company founded in 1998, serving medical societies and education providers with end-to-end event planning, registration technology, sponsorship sales, and association administration services across the US and internationally.

Ownership category

akta.pro rank

Product category

Medical Conference Management Services

NAICS

Convention and Trade Show Organizers (561920), Business Associations (813910)

SIC

Services-Membership Organizations (8600)

akta.pro primary industry

Medical, Scientific & Healthcare Congress Organizers (THAHACAD)

akta.pro secondary industries

Association & Society Conference Management (Nonprofit, Professional Bodies) (THAHACAA), Meeting & Conference Planning & Coordination (HSACADAA), Conference & Trade Show Registration Platforms (THAHAFAB)

Keywords

• Medical conference management
• Association management services
• Continuing medical education
• Event registration services
• Medical meeting planning

Headquarters

HQ city

Lake Oswego

HQ country

United States

HQ region

North America

Offices10 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Others

Revenue model

1. Meeting Management Services: Comprehensive meeting planning and management services for medical education conferences including site selection, contract negotiations, registration, marketing, on-site support, and post-conference analytics. Revenue is generated through professional service fees, typically structured as project-based or retainer arrangements based on conference size and scope.
2. Association Management Services: Full-service association management including financial management, marketing, strategic leadership, committee support, abstract and program management, IT services, and general administration. Revenue generated through ongoing management fees and project-based services.
3. Sponsorship Sales Support: Corporate sponsorship recruitment, sales support, and collections for medical conferences. Revenue likely derived from commission or service fees on successfully secured sponsorships.
4. Grant Writing Services: Grant requests and funding collection support for medical education events. Professional service fees for grant writing and funding coordination.
5. Registration Transaction Fees: Credit card and transaction processing for attendee registrations. The company notes some of the lowest credit card and transaction costs in the industry.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels6 records

Core offering

Well-Assembled Meetings provides comprehensive, all-inclusive medical conference management and association management services. Its core offering covers site selection, hotel contract negotiation, online registration, event websites and mobile apps, marketing, sponsorship sales, grant writing, CME credit administration, faculty and travel coordination, on-site support, and post-conference analytics for medical education conferences and associations.

Product overview

Well-Assembled Meetings is a single, unified full-service offering rather than a modular platform. The company's product is a comprehensive meeting and association management service specifically focused on medical education conferences. The integrated portfolio includes meeting management services (the core offering covering site selection, registration, marketing, websites, mobile apps, abstract management, faculty coordination, hotel contracting, CME credits, sponsorship, and travel services) combined with association management services (financial management, strategic leadership, IT services, and administration for medical associations). These services work together as an all-inclusive solution to plan, execute, and manage medical education conferences from start to finish.

Differentiator

Problem solved

Functional benefit

Products and services

• Meeting Management Services Comprehensive, all-inclusive meeting planning and execution services for medical education conferences, including site selection, contract negotiations, registration, marketing, websites, agenda development, speaker management, travel coordination, sponsorship sales, CME credits, audio-visual support, and on-site staffing. Designed for medical education companies and medical associations producing CME events.
• Association Management Services Full-service association management (AMC) including financial management, marketing, strategic leadership, committee support, abstract and program management, information technology services, learning management support, project management, and general administration for medical associations.
• Registration Services Online and telephone registration support for conference attendees, including event websites with e-commerce ticketing systems, credit card processing, and 24/7 registration support before, during, and after meetings.
• Marketing Services Full-service marketing including graphic design, printed materials, social media marketing, website hosting and management, email marketing, postal mailings, magazine advertising, and online advertising through Facebook, Google, and other platforms.
• Event Websites and Technology Custom registration and information websites with low credit card and transaction processing costs, custom email addresses, custom phone lines, and hosted recordings for Learning Management Systems and enduring credits.
• Mobile Event Applications Custom mobile applications for conferences providing attendee-facing features including schedules, maps, networking, and real-time event information.
• Abstract Management and Posters Online abstract submission forms, coordination of scoring and selection processes, and physical poster board or electronic poster display solutions.
• Faculty Management Coordination of speaker information including CVs, photos, biographies, disclosures, presentations, plus transportation, hotel arrangements, expense reimbursements, honorarium payments, and related tax form collection.
• Hotel Contract and Audio-Visual Services Hotel contract negotiation services with 20+ years of experience, including room blocks, complimentary accommodations, and cost management for audio-visual equipment and services.
• Continuing Medical Education (CME) Credits Administration Coordination with accredited CME providers to offer appropriate credit types for attendees, with over 35,000 hours of credits provided annually to medical professionals.
• Sponsorship and Exhibitor Services Complete corporate sponsorship services from recruitment through collections, including relationships with hundreds of medical firms for exhibitor and sponsor partnerships.
• Travel Services IATA-certified travel reservation services for attendees and faculty, including flight bookings and travel coordination support.

Quantifiable outcome

• Produced over 45 medical conferences for over 4000 attendees in 2023
• +3 more outcomes

Named customers15 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature4 records

Partnerships

Five partnerships are on record, tiered supporting and core.

• TeleTravelsupportingOthersIATA certified travel partner for conference attendee travel reservations. Provides dedicated phone line (215) 641-2320 and email support for meeting attendees requiring travel arrangements.
• Hotel PropertiescoreOthersEstablished relationships with hundreds of hotel properties across the United States for conference venue selection and contract negotiation. Company leverages 20+ years of hotel contract negotiation experience.
• Authorize.netsupportingTechnology or IntegrationPayment processing gateway used for secure credit card transactions during conference registration and ticket purchases. All transactions processed through secure servers.
• Medical Industry SponsorscoreGTM or Marketing PartnerStrong relationships with hundreds of medical firms interested in sponsoring and exhibiting at medical conferences managed by WAM. Company handles complete sponsorship sales from recruitment to collections.
• CME Accreditation ProviderssupportingOthersPartnerships with continuing medical education accreditation providers to deliver appropriate credit types and accredited providers for medical conferences.

Scale indicators8 records

Recent moves5 records

Expansion highlights5 records

Broad incumbents

• SmithBucklin: Largest association management company (AMC) in the U.S., serving 200+ organizations including medical and scientific societies with bundled AMC + meeting services. Comparable in offering depth and association focus, but materially larger in scale and broader across verticals.
• Maritz Global Events: Large diversified event management company operating across corporate meetings, incentives, and conferences including healthcare. Much broader portfolio than WAM but competes for healthcare meeting budgets.
• MCI Group: Global meetings, events, and association management group with healthcare association experience. Competitor for international medical meetings; much larger scale and geographic footprint than WAM.
• Cvent: Dominant event-management technology platform providing registration, mobile apps, and event-marketing software. Competes with WAM's proprietary registration and mobile-app offerings at the technology layer; clients may adopt Cvent to replace or complement WAM tools.

Direct peers

• Kellen Company: Multi-client AMC providing full-service association and meeting management to trade and professional associations, including healthcare and scientific societies. Direct competitor in the medical AMC + conference management niche.
• Virtual, Inc. AMC specialized in medical, scientific, and technology associations, providing full-service association management including conferences, expositions, and member services. Closest mid-size direct peer to WAM in mission and customer profile.
• Association Headquarters (AH): Mid-market AMC providing full-service association management and annual conference execution for professional and trade associations, including healthcare-related bodies. Direct competitor in bundled AMC + meeting management.
• Association Management Center (AMC): AMC serving healthcare, professional, and trade associations with bundled management, conferences, and exposition services. Direct competitor in medical association management.
• ConferenceDirect: Corporate meeting planning and site-selection firm serving associations and corporations across healthcare and other verticals. Overlaps with WAM on site selection, contracting, and meeting logistics but lacks the AMC overlay.

Emerging players

• Bizzabo: Event-experience platform offering registration, mobile apps, and engagement tools targeted at B2B conferences and healthcare events. Increasingly an alternative for associations seeking in-house event technology rather than WAM-style custom builds.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/wellassembled

Revenue estimate

Valuation estimate

Number of profiles

Profiles12 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Well-Assembled Meetings