Pepito

What Pepito does

Pepito is a cloud-based SaaS workforce management platform purpose-built for small and medium-sized dental practices (Zahnarztpraxen) in Germany, operated by solvi GmbH from Waldems, Germany. The product bundles six integrated modules into a single web application: shift scheduling (Dienstplanung), time tracking (Zeiterfassung), vacation planning (Urlaubsplanung), digital personnel files (Personalakte), absence management (Abwesenheiten), and reporting (Auswertungen). Employees access schedules and self-service functions via a dedicated iOS and Android mobile app, and practices can optionally deploy Datafox EVO terminals for fingerprint, transponder, or PIN-based clock-in. Data is hosted on German servers under GDPR / DSGVO compliance, with revisionssichere (audit-proof) logging of time and absence changes.

The underlying technology stack is a browser-delivered SaaS supporting Chrome, Firefox, Safari, Edge, and Opera, with a mobile-app extension and optional hardware integration. Domain-specific logic includes qualifications-based shift assignment, region-specific German federal-state holiday calendars, half-day vacation handling, parental leave tracking, and pain-point workflows tailored to dental-practice operations (variable weekly rhythms, treatment-room coverage). The software is developed and operated through a long-standing 2013 partnership between solvi GmbH (sales, support, marketing, contracting) and ducito GmbH (software engineering and platform operation); Medikit practice-management integration provides one-way employee-data synchronization.

Commercially, pepito runs on annual subscription contracts with a one-year minimum term billed annually in advance; pricing is quote-based and tailored to practice size rather than publicly listed. Go-to-market is hybrid: sales-led through a small named account-management team (Gina Druck, Lea-Marie Marquardt, Maria Rosaj) delivering 60-minute personalized demos and structured onboarding, combined with product-led discovery via an interactive demo environment, a 6-month free Gründerrabatt (founder discount) for newly established practices, content marketing on pep-ito.de, and organic social channels (Facebook, Instagram, X/Twitter, Vimeo, YouTube). Customer segments, end industries, geographies, technologies, and ownership all consistently point to a focused, niche vertical SMB SaaS business with no disclosed external funding.

Name

Pepito

Legal name

solvi GmbH

Website

https://pep-ito.de

Company type

Private

Founded year

1996

Operating status

Operating

Headcount range

11–50 employees

Short description

Pepito is a cloud-based SaaS workforce management platform for small and medium-sized German dental practices, offering shift scheduling, time tracking, vacation management, digital personnel files, absence tracking, and reporting via web and mobile app.

Ownership category

akta.pro rank

Headquarters

HQ city

Dresden

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription: Annual subscription model delivered as SaaS. The contract has a minimum term of one year, billed annually in advance. Pricing is not publicly disclosed and is tailored to the practice size and configuration. solvi GmbH is the contracting entity.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels6 records

Core offering

pepito is a cloud-based SaaS platform for staff scheduling, time tracking, vacation and absence management, digital employee files, and reporting, purpose-built for small and medium-sized dental practices in Germany. The product is delivered via web browser and dedicated iOS/Android mobile apps, integrates with Datafox time-recording terminals and Medikit practice management software, and is hosted on German servers under GDPR compliance.

Product overview

pepito is a unified SaaS personnel management platform designed specifically for dental practices in Germany. The core product consists of the pepito web application, which bundles six integrated modules: shift scheduling (Dienstplanung), time tracking (Zeiterfassung), vacation management (Urlaubsplanung), digital personnel files (Personalakte), absence management (Abwesenheiten), and reporting (Auswertungen). Access is available via web browser and a dedicated Mobile App for iOS and Android. For hardware-based time recording, pepito integrates with Datafox terminals (EVO 4.3 Flex and EVO 3.5 Pure) supporting fingerprint, transponder chip, and PIN authentication. An optional Medikit interface enables one-way employee data synchronization. The platform is operated as a SaaS solution by solvi GmbH with server hosting in Germany.

Differentiator

Problem solved

Functional benefit

Products and services

• pepito Cloud-based SaaS platform that bundles staff scheduling (Dienstplanung), time tracking (Zeiterfassung), vacation planning (Urlaubsplanung), digital employee files (Personalakte), absence management (Abwesenheiten), and reporting (Auswertungen) for German dental practices. Accessed via web browser and mobile apps, with optional integration to Datafox terminals and Medikit practice management software.
• pepito Mobile App Mobile companion application for employees of dental practices using pepito, providing on-the-go access to shift plans, time accounts, vacation balances, and self-service request submission.
• Datafox Terminal (EVO 4.3 Flex and EVO 3.5 Pure) Physical time-recording terminals that integrate with pepito, allowing dental practice employees to clock in and out using fingerprint, transponder/chip, or PIN. Distributed by ducito GmbH as part of a combined hardware-plus-software workforce management offering.

Quantifiable outcome

• 6 months free access for new dental practice founders (Gründerrabatt)

Named customers1 record

Segments1 record

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration1 record

Feature8 records

Partnerships

Two partnerships are on record, tiered core.

• solvi GmbHcoreStrategic or Co-development Partnersolvi GmbH is the parent company behind pepito. The partnership between solvi GmbH and ducito GmbH began in 2013 to advance digitalization in dental practices. solvi handles support, marketing, sales, brings industry requirements into product development, and serves as the primary point of contact for users. solvi also serves as the contracting entity for customer subscriptions.
• ducito GmbHcoreTechnology or IntegrationA partnership since 2013. ducito GmbH develops the software, manages the technology platform, and uses state-of-the-art technologies. ducito also provides Datafox hardware terminals for time recording and is responsible for technical support of terminals. Joint product strategy and cooperation aimed at sustainable, future-proof digital support for dental practices. ducito also processes terminal support requests and hardware quotes.

Scale indicators1 record

Recent moves6 records

Expansion highlights5 records

Emerging players

• Factorial: Barcelona-based HCM SaaS expanding across Europe with time tracking, shift planning, and absence management for SMBs. Emerging competitor overlapping with pepito's product scope and increasingly targeting the German market.
• Pento: Danish-born HR and payroll SaaS now serving European SMBs with employee management and time tracking. Comparable in customer segment and feature set, and represents a newer European HCM entrant competing for the same accounts.

Direct peers

• HRworks: German HR SaaS provider offering time tracking, vacation management, and personnel files to SMBs. Operates in the same horizontal HCM space and competes for the same German SMB customers as pepito.
• Personio: German HCM SaaS targeting SMB and mid-market employers with scheduling, time tracking, and personnel management. Directly competes with pepito for workforce management wallet share in German small businesses, including dental practices, though operates as a horizontal platform.
• Kenjo: Berlin-based HCM SaaS focused on shift planning, time tracking, and absence management for SMBs in Germany. Closely comparable in product scope, target customer size, and delivery model to pepito.
• rexx systems: German HR software vendor providing talent management, personnel administration, and workforce planning for SMB and mid-market. Comparable in scale and target customer to pepito, with overlapping time-tracking and absence-management features.

Others

• Dampsoft: German dental practice management software vendor offering scheduling and administrative tools to Zahnarztpraxen. Adjacent dental-software competitor; relevant because practice management suites increasingly absorb basic scheduling and personnel features that pepito sells.
• Medikit (Medikit GmbH): German dental practice management software provider and existing integration partner of pepito. Adjacent in the dental software stack (practice management vs. workforce management) and serves the same German dental-practice buyer.

Broad incumbents

• DATEV (Lohn & Personal): Germany's dominant payroll and HR software cooperative for tax advisors, SMBs, and freelancers. While broader than pepito, DATEV's Lohn & Personal suite competes for the same compliance-driven time-tracking and personnel-file use cases in German dental practices.
• Sage HR: Established international HR SaaS provider with presence in Germany offering employee records, time-off, and shift planning. Operates as a broad incumbent in the same horizontal HCM category as pepito.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/pep-ito

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Pepito