Xperate

What Xperate does

Xperate is a UK-headquartered legal technology software development and professional services firm founded in September 2021 by Simon Hill and Mark Garnish. The company sells bespoke onshore-and-offshore development, integrations, workflow automation, practice and case management system (PCMS) implementation, data migration, and a 'Development as a Service' (DaaS) embedded-team model, primarily to law firms of all sizes — from boutique practices to mid-market and larger firms — and, increasingly, to legal technology vendors needing development capacity. Its vendor-neutral positioning means it works across the major legal platforms (Actionstep, Clio, Advanced, LexisNexis InterAction+, NetDocuments, LawVu, Minerva, Smokeball, Exizent), and earns referral flow from these partners.

The technology stack is Microsoft-centric, built on SQL Server, Power BI, and Azure/Microsoft 365, with custom API integrations into third-party legal platforms. The firm maintains one proprietary productised asset — XSDM (Xperate Static Data Manager), a static-data archival tool sold at a fixed £5,000 software licence — alongside a proprietary Actionstep X Minerva integration. Engineering and delivery sit in Pune, India (105 staff as of March 2025), while client-facing Managing Consultants operate from Winchester (UK), Toronto and Montreal (Canada), and Melbourne (Australia), supporting a near 24-hour delivery cycle and customer base across four geographies.

The business model is primarily billable professional services (integrations, bespoke software, workflow automation, PCMS implementation, DaaS engagements), with a small but recurring fixed-price software stream from XSDM. DaaS functions as the closest thing to recurring subscription revenue. Xperate reports no external funding rounds and has financed growth from operating cash, supported by a stated 142% year-on-year revenue growth in January 2024 and 'continuous monthly growth since inception'. The firm carries ISO 27001 and Cyber Essentials certifications plus Law Society Preferred Supplier status, which function as procurement gatekeepers in regulated legal-sector sales.

Name

Xperate

Legal name

Xperate

Website

https://xperate.com

Company type

Private

Founded year

2021

Operating status

Operating

Headcount range

51–100 employees

Short description

UK-headquartered legal technology services firm that designs, integrates, and customises practice management and workflow software for law firms across the UK, India, North America, and Australia using a UK-India distributed delivery model.

Ownership category

akta.pro rank

Headquarters

HQ city

Winchester

HQ country

United Kingdom

HQ region

Europe

Offices5 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure, Others

Revenue model

1. Professional Services - Bespoke Software Development: Xperate's primary revenue stream is billable professional services for custom software development, integrations, workflow automation, and PCMS (Practice and Case Management System) implementation. Services are delivered by teams of developers and consultants, typically scoped and priced per project. Clients engage Xperate for specific deliverables (integrations, bespoke portals, automation workflows) as well as ongoing Development as a Service (DaaS) arrangements where Xperate embeds a dev team flexibly.
2. XSDM Software Licensing: Xperate offers a fixed-cost software licensing model for XSDM (Xperate Static Data Manager), their proprietary data archival solution. XSDM is priced at a fixed £5,000 software cost per implementation, with delivery handled by Xperate's specialist data migration team.
3. Development as a Service (DaaS): Xperate embeds its development experts within client teams on a flexible basis, scaling capacity without permanent overhead. This recurring service model allows law firms to access specialist legal tech development talent on demand, with consultants working as an extension of the firm's internal team.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels6 records

Core offering

Xperate is a legal technology specialist that provides bespoke software development, integrations, workflow automation, practice/case management system (PCMS) development, and data migration services for law firms globally. The company also offers Development as a Service (DaaS), embedding its developers within client teams, and has built a proprietary tool called XSDM (Xperate Static Data Manager) for archiving legacy legal data after a PCMS change.

Product overview

Xperate is a legal technology software development and professional services company offering a portfolio of specialized services for law firms. The core offerings include Integrations (connecting systems and software), Bespoke Software Development (custom portals and tools), Workflow Automation, PCMS (Practice and Case Management System) Development, Data Migration, and Development as a Service (DaaS). The company has also developed XSDM (Xperate Static Data Manager), a proprietary tool for secure historic data archiving. These services work together as an ecosystem—integrations connect existing systems, bespoke development creates custom tools, workflow automation optimizes processes, PCMS development supports practice management platforms, and XSDM manages legacy data retention. Xperate primarily serves law firms seeking to modernize their technology stack, improve efficiency, and enable digital transformation.

Differentiator

Problem solved

Functional benefit

Brands

• XSDM (Xperate Static Data Manager): A lightweight, cost-effective solution for historic data retention during PCMS changes. Allows historic data to be securely stored in a static, read-only format once a system is retired. Uses a simple licensing model with a fixed software cost of £5,000.

Products and services

• Integrations System and software connectivity solutions that link case management with finance tools, sync third-party applications with internal processes, reduce duplication, and cut errors. Targeted at law firms seeking integrated technology estates.
• Bespoke Software Development Custom portals, onboarding platforms, and legal-specific tools developed to match how individual firms work, integrating with existing systems or building from the ground up. Targeted at law firms needing tailored technology solutions.
• Workflow Automation Automated workflow solutions that eliminate repetitive tasks and unlock productivity across teams, built around firm-specific processes. Targeted at law firms looking to optimise operations.
• PCMS Development Case and practice management system development, customization, and legacy technology integration tailored around exact firm requirements. Targeted at law firms seeking customised PCMS solutions.
• Data Migration Secure, seamless migration from legacy systems to new platforms with zero data loss and full compliance, handling every stage with minimal operational disruption. Targeted at law firms transitioning between practice management systems.
• Development as a Service (DaaS) Flexible embedded development team scaling capacity without permanent overhead, bringing legal tech expertise and adaptability to evolving firm priorities. Targeted at law firms needing on-demand development resources.
• XSDM (Xperate Static Data Manager) Lightweight, cost-effective proprietary solution allowing historic legal data to be securely stored in a static, read-only format once a legacy system is retired. Enables firms to retain full transactional-level detail without maintaining legacy systems. Priced at a fixed £5,000 software cost per implementation.

Quantifiable outcome

• 68-day full PMS migration from legacy system to Actionstep, completed on time and within budget for a boutique property law firm with 18 users, with go-live on 12 May 2026
• +3 more outcomes

Named customers5 records

Segments4 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

AI capability2 records

Feature3 records

Partnerships

19 partnerships are on record, tiered core and minor.

• ActionstepcoreTechnology or IntegrationActionstep is a leading cloud-based practice management system for law firms. Xperate is a trusted implementation partner introduced by Actionstep to its clients for PMS migrations, integrations, and custom development. Xperate has developed a proprietary Actionstep X Minerva integration. Landsmiths case study (2026) demonstrates this partnership, with Actionstep introducing Xperate to the firm.
• AdvancedcoreTechnology or IntegrationAdvanced is a major legal and professional services software provider. Xperate integrates with and implements solutions for Advanced's products as part of its legal tech portfolio.
• CliocoreTechnology or IntegrationClio is a leading cloud-based legal practice management software. Xperate offers certified integrations and implementation services for Clio as part of its vendor-neutral approach to legal tech.
• LexisNexis InterAction+coreTechnology or IntegrationLexisNexis InterAction+ is a client relationship management (CRM) platform for law firms. Xperate is listed as a recommended integration and development partner for InterAction+.
• NetDocumentscoreTechnology or IntegrationNetDocuments is a cloud content and email management platform for law firms. Xperate holds certified developer status with NetDocuments and offers integration and development services.
• LawVucoreTechnology or IntegrationLawVu is a legal matter management and e-billing platform. Xperate offers integration and development services for LawVu as part of its ecosystem of supported legal tech platforms.
• SmokeballcoreTechnology or IntegrationSmokeball is a legal practice management software provider. Xperate offers integration, implementation, and bespoke development services for Smokeball customers.
• MinervacoreTechnology or IntegrationMinerva is a client onboarding and compliance platform for law firms. Xperate has developed a proprietary Actionstep X Minerva integration and delivers Minerva implementations for APAC clients. The integration was deployed for Landsmiths at go-live.
• Smarter DraftercoreTechnology or IntegrationSmarter Drafter is a document automation and drafting tool for law firms. Listed as a partner in Xperate's technology ecosystem, with integration services available.
• ExizentcoreTechnology or IntegrationExizent is a legal technology platform. Xperate partners with Exizent to deliver integrated solutions for law firms as part of its vendor-neutral approach.
• ExfimiscoreTechnology or IntegrationEfimis is a legal technology provider. Listed as a partner in Xperate's technology ecosystem on the company website.
• Conscious DesigncoreTechnology or IntegrationConscious Design is a legal design and technology partner. Listed as a partner in Xperate's technology ecosystem on the company website.
• LMS (Legal Managed Services)coreTechnology or IntegrationLMS provides legal finance and billing solutions. Xperate offers integration services for LMS as part of its connected ecosystem for law firms.
• VSIDcoreTechnology or IntegrationVSID is a legal technology partner listed in Xperate's ecosystem, offering integration and development services.
• Law Society (SN25 / Preferred Supplier)coreTechnology or IntegrationXperate is listed as a preferred supplier under the Law Society's scheme for SRA regulated law firms in England and Wales.
• Lawner Preferred SuppliercoreTechnology or IntegrationLawner is a legal services and technology provider. Listed as a partner in Xperate's technology ecosystem.
• Baskerville DrummondcoreImplementation/ SI/ Consulting PartnerBaskerville Drummond is a legal IT consultancy. They collaborated with Xperate and Actionstep on the Landsmiths PMS migration project (2026). Michelle Smith (Xperate) and Beccy Scobell (Baskerville Drummond) provided on-site support at go-live.
• ALPMAminorGTM or Marketing PartnerAustralian Legal Practice Management Association. Xperate will be exhibiting at ALPMA's 2025 Summit Conference in Sydney alongside Simon Hill and Mark Garnish, as part of its APAC market entry and brand-building strategy.
• ILTA (International Legal Technology Association)coreGTM or Marketing PartnerILTA is a leading global association for legal technology professionals. Xperate attended ILTACON 2024 in Nashville with ~4,000 attendees, holding 25+ meetings. Anand Ablack was introduced as leader of North American operations. The event was pivotal for market entry positioning in North America.

Scale indicators9 records

Recent moves8 records

Expansion highlights7 records

Broad incumbents

• Clio: Leading cloud-based legal practice management software and an existing Xperate partner. Comparable as both an indirect competitor (own certified-developer network and implementation services) and a partner-driven demand source, with overlapping services revenue in the legal vertical.
• Actionstep: Cloud-based practice management system for law firms and an existing Xperate partner. Comparable as both an indirect competitor (own certified-developer network and implementation resources) and a partner-driven demand source for Xperate's PMS migration and integration services.
• Thoughtworks: Global custom software development and digital transformation firm serving multiple industries. Comparable to Xperate in offering embedded developer teams and bespoke application development, though Xperate's exclusive legal-sector specialisation is narrower.
• Globant: Large global digital services firm delivering bespoke software, integrations and managed engineering capacity. Comparable to Xperate's DaaS / embedded-team model at much greater scale but without legal-vertical specialisation.
• LexisNexis InterAction+: Global legal information, analytics and CRM provider including InterAction+ used by law firms. Comparable as both an indirect competitor (own services capabilities in legal tech) and a strategic partner — Xperate's President North America previously held senior leadership at LexisNexis Canada.

Direct peers

• Baskerville Drummond: A UK legal-IT consultancy and existing Xperate collaborator. It offers legal-technology strategy, PMS selection/implementation and bespoke development to law firms — making it the closest head-to-head competitor in the UK legal tech services niche Xperate operates in.
• Integreon: Legal process outsourcing and technology services firm with offshore delivery capability serving law firms and corporate legal departments. Comparable in leveraging global delivery hubs to deliver legal-specific technology and project services.
• Consilio: End-to-end legal technology and consulting services firm with global delivery serving law firms and in-house counsel. Comparable to Xperate in providing outsourced legal-tech consulting and project delivery for firms undergoing systems change.
• Epiq: Global legal technology services provider covering eDiscovery, document review and managed services for law firms and corporate legal departments. Overlaps with Xperate's DaaS/managed capability for law-firm clients, though at materially larger scale and with broader service lines.
• Elevate: Legal technology, consulting and managed services provider to law firms and corporate legal departments. Comparable in offering legal-tech strategy, technology implementation and ongoing managed support across multiple jurisdictions.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/xperate
• Xx.com/xperateuk

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles21 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Xperate