Depona

What Depona does

Depona is a privately held Nordic document management and archiving company headquartered in Stockholm, Sweden, operating across five countries (Sweden, Norway, Denmark, Finland, Latvia) with seven physical archive depots across Sweden and approximately 240 group employees serving over 4,000 customers. The company provides a hybrid offering combining physical archive storage, professional scanning and digitization services, and SaaS-based digital archiving through its Visual Archive platform and e-Arkiv service, with all digital data stored on servers in Sweden under Swedish jurisdiction.

Its core technology stack is built around the Visual Archive SaaS platform, a web-based archive management system offering cloud storage in Sweden, email-to-archive functionality, and BankID-based authentication. In May 2025, Depona integrated OpenAI-powered AI capabilities for document analysis, including multi-language handwriting recognition, intelligent information structuring, and automated report generation. The e-Arkiv service provides immutable, tamper-proof document storage with GDPR-compliant personal data processing for enterprise and government clients. The company maintains ISO 9001, 14001, and 27001 certifications and operates RA-FS 2013:4 classified archive facilities meeting Swedish National Archives requirements.

Depona's business model combines recurring SaaS subscriptions (Visual Archive tiered plans at 63-220 SEK/month plus enterprise e-Arkiv subscriptions), recurring physical archive rental at seven Swedish depots, and professional services revenue from scanning/digitization, archive consulting, and on-site scanning of classified information. Go-to-market is multi-channel: product-led growth for SMBs via DeponaVisualArchive.se self-service, enterprise field sales for e-Arkiv, and Nordic subsidiary-led direct sales (Depona AS, A/S, Oy) for regional markets. The company has grown through acquisitions including Safe Box AB (2019), Suomen Arkistointipalvelu OY (2017), Heikkinen & Puljula OY (2020), and Scanning.dk A/S (June 2025), and is owned by Swedish founders without disclosed external PE/VC investment.

Name

Depona

Legal name

Depona AB

Website

https://depona.se

Company type

Private

Operating status

Operating

Headcount range

51–100 employees

Short description

Depona is a Stockholm-based Nordic document management company providing digital (Visual Archive SaaS, e-Arkiv) and physical archiving services across five countries, serving 4,000+ SMB, enterprise, municipal, and government customers with RA-FS classified facilities and integrated AI document analysis.

Ownership category

akta.pro rank

Headquarters

HQ city

Stockholm

HQ country

Sweden

HQ region

Europe

Offices12 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Infrastructure, Marketing or Sales

Revenue model

1. Digital Archiving Subscription (SaaS): Subscription-based revenue from Visual Archive cloud storage services with tiered plans (Free, Smart, Plus) providing recurring monthly revenue from individuals and businesses.
2. e-Arkiv Professional Services: Professional digital archive service for larger enterprises with dedicated functionality, reliability, accessibility, insurance and data security provision.
3. Physical Archive Storage: Rental of physical archive space at seven locations across Sweden. Includes RA-FS 2013:4 classified archive facilities for municipalities and government agencies requiring high-security storage.
4. Scanning and Digitization Services: Professional scanning services including on-site scanning of classified information, mass digitization, and digitization of historical documents for cultural institutions and research archives.
5. Archive Consulting: On-site archive consultant services with trained archivists to help organize companies' digital and physical archives.
6. Scanner Sales and Consultation: Sales and consultation on market-leading scanners and equipment through subsidiary Scanning.dk.

Pricing tiers

Go-to-market motion3 records

Distribution channels5 records

Marketing channels5 records

Core offering

Depona is a Nordic document management company providing end-to-end digital and physical archiving solutions. Its core offerings include the Visual Archive cloud-based SaaS platform, the e-Arkiv professional digital archive service, physical archive rental at seven Swedish facilities, document scanning and digitization, and on-site archive consulting. The company serves over 4,000 customers across five Nordic countries with proprietary AI-powered document analysis capabilities and all data stored on servers in Sweden.

Product overview

Depona operates as a comprehensive archiving and document management company offering both physical and digital solutions across the Nordic region. The product portfolio centers on Visual Archive as the core SaaS platform, supplemented by e-Arkiv for enterprise-grade digital archiving and DeponaVisualArchive.se for small business cloud storage needs. Physical archiving services span document scanning, on-site scanning, archive consulting, and archive space rental at seven Swedish locations. The June 2025 acquisition of Scanning.dk extends digitization capabilities in Denmark. All digital services feature integrated AI capabilities for document analysis and search functionality, with data storage exclusively in Sweden.

Differentiator

Problem solved

Functional benefit

Brands

• Visual Archive: Web-based SaaS archive management system with AI-powered document analysis and cloud storage in Sweden
• e-Arkiv
• DeponaVisualArchive.se
• Depona

Products and services

• Visual Archive Depona's flagship web-based SaaS archive management system offering complete digital and physical archive management with cloud access, automated features, and integrated AI capabilities. Provides full control, overview, and 24/7 access to archives from any device, with email-to-archive functionality and secure storage in Sweden.
• e-Arkiv Professional digital archive service for larger enterprises and organizations with high security, authenticity, and regulatory compliance requirements. Documents are stored immutably and protected, with servers in Sweden and Depona as personal data processor under GDPR.
• DeponaVisualArchive.se Cloud-based subscription service for small businesses and individuals offering simple file archiving with tiered plans (Free with 1 GB, Smart at 63 SEK/month with 20 GB, Plus at 220 SEK/month with 50 GB). Includes automatic archiving via email, secure long-term storage, and insurance against data loss.
• Physical Archiving Services Comprehensive physical document management services including archiving of accounting records, general documents, patient journals, and personnel files across seven archive centers throughout Sweden, including RA-FS 2013:4 classified facilities.
• Document Scanning Services Professional document scanning services converting physical archives to digital format, including on-site scanning of classified information at customer premises and mass digitization programs for cultural and historical collections.
• Archive Consultant Services On-site professional archivist services with trained archival expertise helping organizations organize and structure both digital and physical archives, providing needs analysis and workflow adaptation.
• Rent Archive Space Rental of physical archive facilities meeting Swedish National Archives (Riksarkivet) requirements, including RA-FS 2013:4 classified archive spaces suitable for municipalities, government agencies, and organizations with high security requirements.
• Municipal Archives Specialized archive solutions tailored for Swedish municipalities' specific requirements, meeting Arkivlagen and Arkivförordningen regulations with RA-FS 2013:4 classified facilities and emergency subscription services for crisis preparedness.
• Scanning.dk Digitization Services Copenhagen-based scanning specialist acquired in June 2025, specializing in digitization of historical collections, research materials, cultural heritage archives, and business archives. Also serves as reseller of advanced scanners. Operates as independent subsidiary.

Quantifiable outcome

• 99.8% uptime guarantee for Visual Archive service availability
• +2 more outcomes

Named customers5 records

Segments4 records

Ideal customer profiles5 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

AI capability5 records

Feature6 records

Partnerships

One partnership is on record.

• Scanning.dk A/ScoreStrategic or Co-development Partner · 12 June 2025Copenhagen-based specialist company acquired by Depona in June 2025. Specializes in digitizing historical collections, research archives, cultural heritage archives, and business archives. Also a reseller of market-leading scanners. Strengthens Depona's Danish operations and complements existing business with expertise in cultural and research digitization.

Scale indicators7 records

Recent moves8 records

Expansion highlights6 records

Emerging players

• NetDocuments: Cloud-native document and email management platform for legal and regulated industries; emerging SaaS competitor pursuing similar AI-augmented archiving use cases as Visual Archive.

Direct peers

• Iron Mountain: Global leader in records management, physical storage and digital archive services — directly comparable to Depona's hybrid physical + SaaS archive offering, scaled to thousands of regulated enterprise and government customers.
• M-Files: Finnish intelligent information management platform that automates document handling and metadata extraction; comparable to Visual Archive's AI-driven approach and Nordic footprint.
• Storegate: Swedish cloud-based backup and archive provider for SMBs and enterprises with tiered subscription plans; competes with DeponaVisualArchive.se on cloud archive services for the Nordic market.
• Documaster: Norwegian provider of e-archive and electronic document management solutions with no-code archiving aimed at regulated organizations; overlaps with Depona's e-Arkiv value proposition across the Nordics.

Others

• AvePoint: Provider of data management, backup and compliance for Microsoft 365 and other cloud platforms; an ecosystem enabler targeting similar regulated-customer archive and records-retention needs as Depona.

Broad incumbents

• OpenText: Large enterprise content management and information governance vendor covering archiving, records management and discovery; a broad incumbent whose solutions compete for the same regulated-enterprise archive buyers as Depona.
• Cintas Records Management: North American records management division offering secure physical storage, shredding and digital archiving; comparable service portfolio to Depona's physical + digital archive bundle, albeit at much larger scale and different geography.
• DocuWare: German-headquartered document management and workflow SaaS platform widely deployed in mid-market and regulated enterprises across Europe; overlaps with Depona's enterprise e-Arkiv and scanning services.
• PostNord Strålfors: Nordic document distribution and information logistics business within PostNord, offering print, digital mail and archive-adjacent services; an established Nordic incumbent competing for the same enterprise and municipal document workflows as Depona.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key highlights7 records

Customer concentration

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Subsidiaries10 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Depona