What Cafca does

Cafca Software NV is a Belgian SaaS ERP vendor specializing exclusively in the installation sector. Founded in 2000 and headquartered in Lommel, Flanders, the company serves HVAC/sanitary, electrical, security/alarm, and roofing installation businesses across Belgium through a modular cloud platform delivered via Cafca Cloud plus a legacy on-premise Cafca Windows version. The product suite comprises six core modules — Projecten (quotes, sales invoices, project overview, integrations, post-calculation), Planning (work orders and technician scheduling), Aankopen (purchase invoices and material planning), Service (installation/maintenance and certifications), Tijdsregistratie (time registration, vehicle tracking, Webuur App), and Voorraad (inventory) — supplemented by add-ons including Koelmiddelenboekhouding (refrigerant accounting), Vorderingsstaten (progress invoicing), Master Catalog, and Automatische aanmaningen. Peppol-compliant e-invoicing is embedded natively into both sales and purchase flows.

The company monetizes through monthly subscriptions priced at €50 per module for most tiers and €25 per month for the Aankopen module, with on-demand pricing for premium add-ons; no upfront investment is required. Go-to-market is sales-led with free demos, direct sales, and a referral network that includes sector trade associations (Techlink, Eloya, Bouwunie Limburg, VBEI/AIEB, Cool Comfort) and technology/integration partners (Cebeo Technology, Install Magazine, Installatie en Bouw). The website indicates 'Powered by Aceve', pointing to a group-level technology relationship that likely sits behind the Cafca-branded offering. Marketing channels include content marketing via website/blog, newsletters, presence at industry events such as Install-Day, and active social profiles across LinkedIn, Facebook, Instagram, Twitter, and YouTube.

Cafca emphasizes domain specialization over generic construction ERP, with 26+ years of accumulated sector expertise, regulatory modules for refrigerant accounting, a continuously updated roofing reference database, and pre-built integrations with wholesalers, banks, and accounting systems that create switching costs for SMB installation customers. The firm has 11-50 employees and no disclosed funding rounds, acquisitions, or revenue figures; an 'AI layer' is referenced without implementation detail.

Name

Cafca

Legal name

Cafca Software NV

Website

https://cafca.be

Company type

Private

Founded year

2000

Operating status

Operating

Headcount range

11–50 employees

Short description

Cafca Software NV is a Belgian SaaS ERP vendor serving SMB installation companies in HVAC, electrical, security, and roofing sectors across Belgium, offering modular subscriptions (€25-€50/month) for project management, planning, purchasing, service, time tracking, and inventory with Peppol-compliant e-invoicing.

Ownership category

akta.pro rank

Product category

Installation Industry ERP Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Core ERP Suites (Financials, Procurement, Projects) (HDAEAEAA)

akta.pro secondary industry

iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)

Keywords

• Installation ERP software
• Field service management
• HVAC business software
• Peppol e-invoicing
• Work order management

Headquarters

HQ city

Lommel

HQ country

Belgium

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations, Supply Chain

Revenue model

1. SaaS Subscription - Base Module (Projecten): Core module subscription providing quotes, sales invoices, project overview, and integration with wholesalers, banks, and accounting. Billed monthly at €50 per month.
2. SaaS Subscription - Purchases Module (Aankopen): Additional module for purchase invoice management and material planning. Billed monthly at €25 per month.
3. Optional Add-on Modules: Additional optional modules including Progress invoices (Vorderingsstaten), Master Catalog, Automatic reminders, Technician work order attachments, Webuur App, Track & Trace, and Refrigerant accounting (Koelmiddelenboekhouding).

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels6 records

Core offering

Cafca Software is a modular SaaS ERP platform built specifically for installation companies in Belgium, delivered as Cafca Cloud and as an on-premise Cafca Windows version. Its six core modules cover project management (Projecten), work-order planning (Planning), purchases (Aankopen), installation and maintenance service (Service), time registration (Tijdsregistratie) and inventory (Voorraad), supplemented by mobile apps (Webuur App, Werkbon App), Track & Trace, Peppol e-invoicing and an AI task-automation layer.

Product overview

Cafca Software is a SaaS-based ERP platform specifically designed for installation companies in Belgium, with over 26 years of experience in the sector. The product operates on a modular architecture with six core modules: (1) Projecten (Projects/Base) - covering quotations, sales invoices, project overview, and accounting/wholesale integrations; (2) Planning - for work orders and technician scheduling; (3) Aankopen (Purchases) - for purchase invoices and material planning; (4) Service - for installation/maintenance management and attestations; (5) Tijdsregistratie (Time Registration) - for tracking work hours via vehicle systems or mobile app with live monitoring; and (6) Voorraad (Inventory) - for warehouse and vehicle stock management. The platform includes optional add-ons such as Werkbon App, Webuur App, Track & Trace, Koelmiddelenboekhouding (refrigerant accounting), Vorderingsstaten (progress invoicing), Master Catalog, and Automatische aanmaningen (automatic payment reminders). Cafca also embeds an AI layer to enhance task efficiency. Pricing is subscription-based (€50/month for base module, €25/month for purchases), with additional optional features. The software serves specialized verticals including HVAC and Sanitary, Electrical, Security/Alarm systems, and Roofing.

Differentiator

Problem solved

Functional benefit

Products and services

• Module Projecten (Basis) Base ERP module providing quotations, Peppol sales invoicing, project overview, integrations with wholesalers, banks and accounting, and Nacalculatie post-calculation, billed at €50/month. Targets Belgian installation companies needing a starting ERP backbone, with optional Vorderingsstaten, Master Catalog and Automatische aanmaningen add-ons.
• Module Planning Work-order and technician scheduling module bundling the Werkbon App, Planningsagenda Techniekers and an optional Eigen bijlage werkbon attachment add-on, billed at €50/month. Designed for installation companies coordinating field technicians across HVAC, electrical, security and roofing jobs.
• Module Aankopen Procurement module providing Peppol purchase invoice processing and material planning, billed at €25/month. For installation companies that need automated receipt of supplier invoices and link between purchases and project material demand.
• Module Service Installation and maintenance management module covering service/onderhoudsbeheer and attestest/certificate handling, billed at €50/month with an optional Koelmiddelenboekhouding (refrigerant accounting) add-on. Targets HVAC, cooling and security installers that must manage recurring maintenance, certifications and refrigerant compliance.
• Module Tijdsregistratie Time-registration module providing Webuur App and in-vehicle clock-in, live monitoring, monthly work-hour and mobility overviews and Track & Trace, billed at €50/month. Optional Webuur App and Track & Trace add-ons give installers real-time visibility into technician hours and fleet position.
• Module Voorraad Inventory module for warehouse and vehicle stock plus ordering, billed at €50/month. Lets installation firms manage materials at the depot and in service vans and trigger replenishment orders.
• Cafca Software SaaS ERP (Cafca Cloud + Cafca Windows) The umbrella Cafca Software product is the modular ERP platform that installers subscribe to; it is delivered as Cafca Cloud (SaaS) or on-premise via Cafca Windows, sold as a configurable bundle of the Projecten, Planning, Aankopen, Service, Tijdsregistratie and Voorraad modules with mobile and integration add-ons, an AI layer and Peppol-compliant invoicing.

Quantifiable outcome

• Scalable from sole proprietor to 50 FTE

Segments4 records

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

AI capability1 record

Feature7 records

Partnerships

Eight partnerships are on record, tiered minor and core.

• TechlinkminorGTM or Marketing PartnerTechnology/marketing partnership with Techlink, an industry partner in the installation sector. Cafca Software highlights this partnership on their website partner section.
• EloyaminorGTM or Marketing PartnerPartnership with Eloya, an industry partner for the installation sector. Featured in Cafca's partner ecosystem.
• Bouwunie LimburgminorGTM or Marketing PartnerPartnership with Bouwunie Limburg, a construction industry organization in the Limburg region. Cafca is featured on their website indicating a partnership relationship.
• VBEI/AIEBminorGTM or Marketing PartnerPartnership with VBEI/AIEB (Flemish Association of Electrical Installers), a trade association for electrical installation companies.
• AcevecoreTechnology or IntegrationAceve is the parent company powering Cafca Software. The website indicates 'Powered by Aceve', suggesting Aceve is the technology platform/company behind Cafca Software.
• Install MagazineminorGTM or Marketing PartnerMarketing partnership with Install Magazine, an industry publication for the installation sector.
• Cool ComfortminorGTM or Marketing PartnerPartnership with Cool Comfort, an industry organization in the HVAC/cooling sector.
• Installatie en BouwminorGTM or Marketing PartnerMarketing partnership with Installatie en Bouw, an industry platform for installation and construction companies.

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Market position

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

• YouTubeyoutube.com/@cafca_software
• Facebookfacebook.com/CafcaSoftware
• LinkedInlinkedin.com/company/cafca-software/mycompany
• Instagraminstagram.com/cafcasoftware
• Xx.com/cafcasoftware

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Cafca